Procedures of the Recording Secretary

Date Written: 04/16/2021

Revision: 1.0

Reason for Change: Original Document

Purpose:

To define the procedures and instructions for the 3M Personal Computer Club – Recording Secretary

Definitions:

3M Club – 3M organization that manages a variety of individual sports and activity organizations

PCC - Personal Computer Club

Scope:

This document covers the process used to manage the Recording Secretary duties of the 3M Personal Computer Club.

Process:

The 3M PC Club Recording Secretary produces and publishes a written “minutes” account of decisions and important comments that occur during the meetings of the 3M PC Club officers’ meetings.

Procedures:

• • Take written notes during officer meetings

  • Transcribe written notes into a MS-Word document

  • Scan the MS-Word document for spelling and grammatical errors

  • Correct any detected errors

  • Save the document; creating minutes of the officer meeting

  • Attach the minutes to an email document

  • Email the minutes to all of the Officers

Roles and Responsibilities:

• • The Recording Secretary is responsible for attending and taking monthly board meetings minutes. 1 hour a month

  • The Recording Secretary is responsible for sending out the minutes within a week after the board meeting. 1 hour a month.

Author(s) Chuck Scott 4/16/2021

Approver(s) James Homan 4/?/2021