The Constitution of the Sailing Team
Article I. (Mission Statement)
Section I. The mission of the Sailing Team is to educate students about the sport of sailing, to encourage students to participate in sailing, and to teach racing techniques and tactics. The joint team will promote cross campus participation and teamwork while competing within the New England Intercollegiate Sailing Association (NEISA)
Article II. (Conduct Policies)
Article III. (Team Rules/Regulations)
b.) Two of the sailors at each practice must be adequately trained as first-responders to medical emergencies.
Article IV. Officers- The team will have officers elected yearly by sailors who have been part of the team for at least one semester. Team Leadership Positions (elected by full team) will include: Captain, Treasurer, Secretary. School Leadership Positions (elected by each school’s members) will include: Captain, Treasurer, Secretary, Fundraising Director and Website Administrator.
Section I. Team Officers
a) Five College Captain: helps coach with scheduling and personnel decisions. Team leader. Acting coach when coach is not available. Primary contact between coach and team.
Qualifications: The Captain must have had at least 2 semesters of membership with the team and be a matriculated student at their own institution. He/she must have sailing experience and compete in regattas.
b) Five College Treasurer: Handles overall budget issues of team. Help Should probably be treasurer for his or her school as well. Collects team dues and expense receipts. This is probably the busiest leadership position. Responsible for all funding submissions to the Five Colleges. Works with school treasurers and coach to outline future budgets and manage expenses (boat repairs, dues/fees, regattas, equipment).
Qualifications: The Treasurer must have had at least 2 semesters of membership with the team and be a matriculated student at their own institution. He/she should have a firm understanding of money and budgets and should be organized.
c) Five College Secretary: Takes minutes at all meetings. Handles all official team communication. Supervises newsletter production. Communicates with alumni coordinator regarding fund raising issues.
Qualifications: The Secretary must have had at least 2 semesters of membership with the team and be a matriculated student at their own institution. He/she must be able to maintain a strong level of communication within the team.
Section II. School Officers
a) Captain: Serves as primary group contact. Meets with coach and other team leaders. Chairs school meetings. Serves as a liaison between the Team and School. Turns in all necessary sports waives and arranges medical clearances. Recruits members.
Qualifications: The Secretary must have working knowledge of sailing and must have been a member of the team for at least one semester. Must be matriculated students at their institution.
d) Fundraising Director: Research fundraising possibilities and lead the team in raising money. Contact alums through research in the college archives and with assistance from the Alumnae Association to ask for financial contributions. Host fundraising events – sales, service events, “Be a Sailor for the Day,” etc.
e) Website Administrator: May be done by a leader on the team. Responsible for updating school website as needed. Maintain online communication with alumni and recruits.
Qualifications: The WebAdmin must be a matriculated student at their institution and should have an understanding of the school’s tech programs. The technology used is not too difficult to learn or self-teach.
Article V. Staff Support
Section II. Coach
d) The Coach will be paid as pre-determined by the agreements made between the school, treasurers and Coach.
Article VII. Meetings
Section II. Provisions for Special Meetings
Article IX. Amendments and bylaws
Section I. Provision for amendments and bylaws
Article X Outline of any standing committees
Section I. Special Events
Section I. Frequency of regular meetings
a) Liability for safety of club members- All students will be asked to perform a basic swim test when attending first practice, and will be certified that they are competent by a certified lifeguard who will maintain roster with swim test results from the team. All students will sign liability forms provided by their home institutions (club sport liability waivers) which will acknowledge that each member is taking responsibility for engaging in the sport and will not leave the town of Belchertown or other sailing site, or the Colleges liable for any injury received related to sailing.
b) Liability in regards to equipment- Amherst currently owns 6 FJs and Mount Holyoke owns 4. Boats and equipment purchased by each institution will be cared for by each school. Each institution is able to reserve the right of denying the other schools access to their equipment if they feel the need to do so. All team members are responsible for paying semester dues which will go to making any repairs. Equipment and expenses are shared by the schools based upon the proportion of each school’s sailors from the whole team.
c) Sharing of funds- Each school’s budget will contribute 50% of dues money for NEISA membership, Lake Use, and travel expenses to regattas each semester.
d) MHC boats will be stored with Amherst College boats at their boat shed. There will be no storage fee for this privilege.
Article XII. Disbanding of club or withdrawal to become a separate team
Section I. Disbanding the joint team
a) If one school should find that it would like to return to being sole member of NEISA it will have to give notice a year before filing with NEISA as such- and all equipment bought by each school will remain –property of that institution. Before disbandment of the joint team it is the responsibility of the team withdrawing to pay the share of dues that it owes to NEISA and other institutions.