Richmond

Local L&E Overview 

The purpose of this wiki-BHC Learning Site is to collect information on local Learning and Evaluation (L&E) efforts at Building Healthy Communities (BHC) sites.  This information will allow BHC sites to better understand each other’s work and to identify where to go for self-directed peer learning and exchange.

This wiki-BHC Learning site responds to input heard from local learning staff, Hub Managers, and Programs Managers that additional information is needed on evaluation strategies being used across sites to better connect and to facilitate peer learning.  

The wiki site collects, stores, and shares information that can be accessed by local BHC staff for learning purposes.  The hope is that local L&E teams will be able to seek out peers at other sites to exchange information on evaluation design, evaluation challenges and lessons.  By facilitating this type of exchange, it is hoped that sites build evaluation capacity through peer sharing and that the wiki-site provides added value to local L&E teams and to respective BHC sites.

Directions:  Local learning and evaluation staff are welcome to complete this tool.  Please share information with your Hub Manager and Program Manager prior to submission.  Enter your responses into the blank spaces of the below tables.  It is essentially a “fill-in-the-blank” form.  

For all questions with pre-defined response options, you may mark “X” in the cell that corresponds to your response or you may type additional details in the space provided.  For all open-ended questions please provide as much explanation as you feel another local L&E staff member, Program Manager, or Hub Manager would need to grasp where your site is at. Please note that answers to questions 1, 2, and 3 are required and other questions are optional.

To fill out this form, log in to the site and click on the “Edit Page” icon, which looks like a pencil, in the upper right corner of this page. Then click on the information in the box you wish to edit and make any needed changes. Click “save” when finished.

Site

 Healthy Richmond

Person Completing Tool

 Hanh Cao Yu

Email Address

 Hanh_Cao_Yu@spra.com

Phone Number

 (510) 788-2468

Date Tool Completed

 

2/28/2016

  

1.  Do you have an L&E team at your site?

Yes

 X

No

 

 

2.  Briefly describe the current L&E structure at your site.

The HR L&E structure consists of:  an L&E Team 3 members that works closely with the Hub Manager and staff, TCE Program Manager, and an L&E Committee of 9 representatives from the Healthy Richmond Collaborative.

 

3.  Describe your site’s current L&E approach, including your L&E design and measurement focus should it be developed at this time.

Please see the attached HR Community Learning Plan. 

We have also developed a tracking mechanism to collect each of the four Action Teams' progress against identified outcomes and drivers of change.  The templates are completed and updated by Hub staff and Action Groups.


 

4.  Does your L&E team attend BHC-related workgroup/action team meetings, community events, etc.?

Yes

 X

No

 

We don’t currently have an L&E team.

 


5.  Do you have an L&E team member assigned to each BHC workgroup/action team to track ongoing work?

Yes

 

No

 X

We don’t currently have an L&E team.

 

 

6.  How often does the L&E team communicate with the Program Manager at your site?  Please mark all that apply.

Weekly

 

Bi-weekly


Monthly

 X

Quarterly

 

Bi-annually

 

Informally

 

Other

 


7.  How often does the L&E team communicate with the Hub Manager at your site?   Please mark all that apply.

Weekly

weekly to bi-weekly depending on key events and deliverables

Bi-weekly

 X

Monthly

 X

Quarterly

 X

Bi-annually

 X

Informally

 X

Other

 

 

Please indicate your level of agreement with the following four statements.

Statement

Strongly disagree

Disagree

Neither agree nor disagree

Agree

Strongly agree

8.  Our L&E team has been engaged in organizational development efforts at our site.

 

 

 

  In progress

 

9.  Our site’s evaluation design has the flexibility to adapt to changes in the policy environment and our related work as needed (e.g. benchmarks and indicators can be modified as the project evolves).

 

 

 

 X

 

10.  Our site has tools and methods for evaluating the unique and dynamic nature of policy work.

 

 

 

 In progress

 

11.  Our site has regularly updated and/or revisited the original logic model and community action plan.

 

 

 

 X

 

 

12.  If your site has developed reports related to learning and evaluation efforts, please list the title of each report below and upload each document to the Learning Document Library at (https://sites.google.com/site/tcelearningevaluation/products-services).

 

Report title

Report uploaded to library? (Y/N)

 

Initial Synthesis of Progress and Accomplishments of Healthy Richmond

 Y

 

 

 

 

 

 

 

13.  What evaluation tools/assessment tools are currently being administered at your site?  Please list all tools that you have used within the last 12 months in the below table and upload each tool to the Learning Document Library at (https://sites.google.com/site/tcelearningevaluation/products-services).

 

Name of tool

Purpose of tool

How were findings used or applied?

Report uploaded to library? (Y/N)

 Action Team Workplan Tracking Template

This tracking mechanism collects each of the four Action Teams' progress against goals, identified outcomes, and drivers of change.  The templates are completed and updated by Hub staff and Action Groups.

 To support the completion of the cross-site tools and inform Action Teams' planning and mid-course correction.

 Y

 

 

 

 

 

 

 

 

 

 

 

 

 

14.  Please describe how you currently and regularly engage BHC partner agencies/orgs/grantees in evaluation efforts.  If you do not, please share barriers to engaging this stakeholder group.

1) Review of site logic model

2) Input and feedback on the first multi-year synthesis of HR accomplishments

3) Development of the Community Learning Plan

4) Input and reflection of the cross-site tools

5) Updating of the Action Teams' Workplan, Progress & Accomplishment Template

6) Hub wide convenings in 2014 and 2015 to acknowledge and reflect on progress and


15.  Please describe how you currently and regularly engage residents in evaluation efforts.  If you do not, please share barriers to engaging this stakeholder group.

Engagement is through the process described in #14 where residents serve on action teams.  There has been no resident specific L&E engagement effort.

 

16.  Please briefly describe how you may be building evaluation capacity within your site.

Capacity building has been through taking Action Team members through 6-8 interactive sessions around development of (1) learning questions, (2) priority outcome specific indicators, and (3) reflection on progress according to outcomes and drivers of change.


 

17.  What evaluation models or frameworks have been useful for your site?

(Example FSG Collective Impact Framework, Community Action Plan)

Evaluation model or framework

How have you used it?

The Healthy Richmond Learning and Evaluation Framework consists of:

1) The HR Health Equity Frame

2) The HR Logic Model

See the Healthy Richmond Community Learning Plan

 

 



 

 

 

 

18.  What stage is your L&E team at with respect to the following evaluation components? Please mark the box underneath the number that best matches your assessment.

 

1

Forming

2

3

Developing

4

5

Mature

Planning & evaluation design

 

 

 X

 

 

Implementation of the evaluation design

 X

 

 

 

 

Using data for learning & continuous improvement

 X

 

 

 

 

Sharing out evaluation results with diverse audiences

 X

 

 

 

 

 

19.  Please describe an evaluation-related challenge that your site is currently working to resolve. Please briefly describe the problem, your approach to finding a solution, and any additional resources or expertise that would help your site.

The value and commitment to L&E are apparent; however, there is very limited time for the partners and hub manager to fully engage, inadequate resources to implement the L&E Community Learning Plan.  There also needs to be more attention between aligning the cross-site data system with the local data system which is very limited at this point.

 

20.  Is there anything else you would like to share?

 No

 


Ċ
Hanh Cao Yu,
Feb 28, 2016, 8:33 AM
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