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Meets usually run about 4-5 hours.  Here are some ideas of things to bring to the meet and some tips on how meets run and more…

The smooth execution of all meets is dependent upon the families of the swimmers.  Please plan to have at least one family member time during a meet.  Each lane needs 3 timers (at least one from each team).  During home meets, we need timers AND helpers in the Snack Shack, which is run during the entire meet to offset expenses for the team.


The week leading up to a meet, a SignUp Genius list will be sent out to allow you to sign up to time and to also sign up to bring things for the meet or the Nutrition Table.  The Nutrition Table is only for AWAY meets.  This table has fresh fruit, light snacks, and cold, electrolyte water for the Swimmers.   Please make sure you sign up to contribute.

For away meets, we usually have a team lunch planned.  A team lunch is where the store donates a portion of our sales back to our team.  The team lunch location is announced the week prior to the meet.  This is a great team-building/bonding time.  We hope you can make them.


For the swimmer

  • Swimmer should arrive in their swim suit
  • SXST swim cap (all swimmers must have a SXST cap)
  • Goggles (a back up pair is also suggested)
  • Towel
  • Flip Flops
  • Nutritional snacks (fruit, nuts, trail mix, trail mix bars….NO CANDY / NO CHIPS)
  • Gatorade and water
  • Sunscreen (first application should be before arriving at the meet)
  • Optional: chair
  • Optional: second towel and clothes to change into after the meet (don’t forget underwear
  • and a shirt).

For yourself:

  • Chair
  • Gatorade and water
  • Snacks 
  • Sunscreen (first application should be before arriving at the meet)
  • Hand towel
  • Hat (sun protection)
  • Sharpie or Ink pen
  • Optional: Concession money ($5-$10)


  1. Arrive at the pool at least 15 minutes before the scheduled warm-up time begins. This time will be listed in the meet information handed out to all swimmers and also in the team newsletter. It is very important for all swimmers to warm-up with the team. A swimmer's body is just like a car on a cold day-he/she needs to get the engine going and warmed-up before he/she can go all out. The team usually sits in one place together, so look for some familiar faces.
  2. Upon arrival, find a place to put your swimmer's towels, swim bags and/or chairs.
  3. Find the check-in place. Make sure your swimmer checks in with his or her coach! 
  4. Once "checked in", write or have the swimmers write each event-number on his or her hand in ink. This helps him/her remember what events he/she is swimming and what event number to listen or watch for. It also helps to note the heat and the lane.
  5. After warm-up, your swimmer will go back to the area where his/her team is sitting and wait there until he/she is taken to Clerk of Course.  (Clerk of Course is where the swimmers wait until their event. The swimmers usually are taken to Clerk of Course about 3 events prior to their event.)
  6. The meet will usually start about 10-15 minutes after warm-ups are over.
  7. All questions concerning meet results, an officiating call, or the conduct of a meet, should be referred to a coach. He or she in turn, will pursue the matter through the proper channels. 
  8. Psyche Sheet or Heat Sheets. Not all summer meets have a psyche sheet available for sale [A psyche sheet lists all swimmers in each event in order of "seed time". When the team entry is sent in, each swimmer and his/her previous best time (up to the date that the entry was submitted) in that event is listed. If the swimmer is swimming an event for the first time, he/she will be entered as a "no-time" or "NT". A "no-time" swimmer will most likely swim in one of the first heats of the event.] A Heat sheet may be available close to the start of the meet that lists the actual heat and lane a swimmer will be competing in.  The team will have this sheet even if they are not available for purchase at the meet.  It will be posted in the team area.


  1. It is important for any swimmer to know what event numbers he/she is swimming (again, why they should have the numbers on their hand). He/she may swim right away after warm-up or they may have to wait awhile.
  2. Clerk of Course: The swimmer will be asked to report to the "clerk of course". Swimmers should report with his/her cap and goggle.
  3. After each swim:
    1. o The clerk will usually line up all the swimmers and pass them off to the runner to take them down to the pool in correct order. You can expect at least at least 2 (and usually no more than 4) heats of each event.
    2. He/she is to ask the timers (people behind the blocks at each lane) his/her time.
    3. The swimmer should then go immediately to his or her coach. The coach will discuss the swim with each swimmer.
  4. Generally, the coach follows these guidelines when discussing swims:
    1. Positive comments or praise
    2. Suggestions for improvement
    3. Positive comments
  5. Things you, as a parent, can do after each swim:
    1. Tell him how great he/she did! The coaching staff will be sure to discuss stroke technique with your swimmer. You need to tell him/her how proud you are and what a great job he/she did.
    2. Take him/her back to the team area and relax.
    3. This is another good time to have then go to the bathroom, get a drink or something light to eat.
  6. Make sure, you, as a parent, check with the coach before leaving to make sure your swimmer is not included on a relay. It is not fair to other swimmers who may have stayed to swim on a relay where your swimmer is expected to be a member and she is not there. Relay participation or not, if possible, please stay until the end of the meet to show team spirit! 
  7. For away meets, we usually have a team lunch planned where the store will donate a portion of our sales back to our team.  The team lunch location is announced the week prior to the meet.
  8. Results are usually posted somewhere in the facility. Awards are often gathered for a team and given to the coach at the end of the meet. The coach will give the awards to the swimmers at a later time. 
Subpages (1): Smart eating on race day
Severn Crossing,
Apr 12, 2016, 5:48 AM