SOCIAL WELFARE ASSOCIATION OF NEO-SOCIALITES (SWANS) - CHARTER
SWANS - Social
Welfare Association of Neo Socialites is a group of volunteers from different
background associated with a missionary zeal for social good.
PREAMBLE:
The SWANS community was primarily conceived
and formed in Bhopal on April 2007, under the aegis of OASiS (Organisation for
Awareness of Integrated Social Security), a social sector organisation with a
heart and soul for creating difference to the ‘Have-nots’ of the society and with
several global acclaims, along with a few very enthusiastic professionals from
various walks of life interested in the same philosophy.
AIM:
Prompted by the need to foster a sense of
equality in the changing socio - economic environments of the developing world
and especially of our country, and also with the rapid efforts for
globalization of the developing world, the association aims at:
1.
Providing a forum for like minded people to come
together to contribute to social good in a structured and effective manner.
2. Fostering socio-economic equality by educating,
strengthening, empowering and nurturing the deprived section of society through
efforts of various member
organisations or individuals.
3.
Aligning and supporting the social sector,
environment sector and the corporate sectors for realizing the goal of nation
building.
4.
Networking and propagating locally, nationally and
internationally the spirit of voluntary support for the social sector to remove
all imbalances.
5.
Establishing a system of Social Credits for
improving respect and status in society for those doing social good.
BROAD
STATEMENT OF ACTIVITIES:
a)
Creating awareness about the need for social good
and promoting the spirit of SWANS in all
parts of the society
b)
Identifying the focus areas needing attention and
intervention for the deprived sections of the society
c)
Drawing action plan and initiating actions with the
objective of addressing the identified needs
d)
Facilitating support of socially responsible
corporate houses and other organisations and associating them for the social
good
e)
Planning activities addressing the needs and
implementing them through SWAN members
f)
Monitoring, analysis and evaluation of the
activities initiated and completed
MEMBERSHIP
- The SWAN membership is open to
all irrespective of caste, creed, sex, age, profession, religion and
nationality except for those with criminal antecedents, intentions and
connections.
- All members will be considered
equal.
- Membership will be renewed YEARLY and will be applicable across SWANS Lakes.
- Membership will be of 4 types:
· SWANS
LAKE, which shall be limited to those City Chapters which declare in writing
that they subscribe to the Charter and that they wish to join the Association;
· SWANS
NEST, which are those institutions / organizations that declare in writing
that they subscribe to the Charter and that they wish to join the Association;
· SWANS, who
shall be individuals / persons who declare in writing that they subscribe to
the Charter and that they wish to join the Association; and
· SWANS
GROVE, which shall be those social sector / voluntary organisations that
state their intention to undertake activities in co-operation with the
Association
through Member SWANS.
FEES
(non-refundable):
The
Annual Membership Fees for a SWANS shall be Rs 200/-
Individual SWANS Membership will cease:
1.
On death
2.
On getting insane
3.
For act of indiscipline
4.
On withdrawal from the SWANS membership
5.
On advice of majority of SWANS members for reasons
of generally unacceptable country specific practice and conduct
SWANS GROVE Membership will cease:
1.
On ill-treatment of Individual SWANS Members for no
act of indiscipline.
2.
On engaging Fellow SWANS in inappropriate
activities.
3.
On withdrawal from the SWANS membership
4.
On advice of majority of Individual SWANS members
for reasons of generally unacceptable country specific practice and conduct.
SOCIAL CREDITS:
- A certificate mentioning all the
Social Credits (Feathers) earned by a SWAN shall be given once in a year during
the SWANS LAKE Congregation. In case a SWAN leaves the SWANS LAKE before the
congregation, the SWAN shall be given the certificate for the period he/she has
been with the SWANS LAKE in that year.
- Assessment of social work done by
a SWAN shall be done once in six months.
- The criteria for assessment of
social work and Allocation of Social Credits (Feathers) shall be based on the
following Parameters:
- Time
Given
- Field
Work
- Behaviour
/ Attitude
- Responsibility
- Efficiency
- Creativeness
/ Innovativeness
- Team
Work Capability / Leadership
- Motivating
others
- Feedback
from Beneficiaries
- Feedback
from SWANS GROVES
- The Assessment shall be done by
the Flock Leader, Fellow flock members and the Project In-charge of the SWANS
GROVE(s) where the SWANS has worked. A SWAN working in multiple SWANS FLOCKS
and multiple SWANS GROVES shall be assessed by the respective Flock Leaders and
the Project in-charges for the respective periods.
- Some points for assessment are
explained below:
- Efficiency shall be calculated as the level of
perfection achieved during performance.
- Team work shall be assessed differently by the
SWANS GROVE and the SWANS Flock. The GROVE will assess the ability of the SWANS
to work within the team working on the project. The SWANS Flock shall do a 360o
assessment for assessing the ability of the SWANS within the Team.
- Creativeness shall be measured as the ability to
add/modify a component of the work to make it more effective, efficient or
simple.
- Motivation shall be measured by the GROVES as the
ability of the SWANS to motivate the beneficiaries towards their betterment.
The Flock shall measure motivation as the ability of the SWANS to motivate
others in the flock/nest/lake and others to join SWANS.
- The SWANS LAKE council will be
the final authority for deciding the number of Social Credits to be awarded to
a SWAN, based on the average assessment of individual parameters made by the
SWANS GROVES and respective SWANS FLOCK:
- The total
points received by a SWAN will be divided by a constant to determine the
integer part as Social Credits and balance points as Carry over points. These
Carry over points will be added up in the next assessment.
GOVERNANCE:
SWANS NATIONAL EXECUTIVE COMMITTEE:
- The SWANS National Executive
Committee will comprise of 11 members shall have tenure of 3 years.
- The National
Executive Committee of SWANS shall comprise of 2 Members from every membership
type and 3 Founder Members.
- While the executive committee members from each
member type shall be selected on the basis of social credits accumulated in 3
years, the other 3 Founder members shall be elected by rotation.
- Any executive
committee member from the member types elected 5 times shall join the Founder
members group with elective rights.
SWANS LAKE:
- Every SWANS LAKE shall have a
Governing Council that will operate under the guidance of SWANS National
Executive Committee. The Governing council of SWANS Lake shall have minimum 9
members with 3 members each from the SWANS NEST and the SWANS GROVE membership
types selected on the basis of their social credits accumulated in 2 years. The
male and female SWAN of a SWANS LAKE with the highest Social Credits shall be
selected as the KING SWAN and QUEEN SWAN respectively. The 9th
member of the SWAN LAKE Council shall be a member of the SWANS National
Executive Committee. The tenure of the SWANS LAKE Council shall be 2 years.
- A SWANS LAKE should have at least
one SWANS GROVE and at least one Common SWANS NEST that would comprise of
individual SWANS who are not part of any SWANS NEST.
- In case of more than one Fellow
SWAN receive the highest number of Social Credits (Feathers), the King / Queen
SWAN shall be selected on the basis of their points on Motivation (x 3), Team
Work (x 2) and Efficiency (x 1).
- The aggregation of Social Credits
(Feathers) of all SWANS in a SWANS LAKE shall be the Social Credit Total of a
SWANS LAKE in a particular year.
SWANS NEST:
- Every SWANS NEST shall have a
Governing Council that will operate under the guidance of SWANS LAKE.
- The
Governing council of SWANS NEST shall have minimum 7 members with 1 member each
from the SWANS FLOCKS and a Nest Leader SWAN.
- The Nest Leader SWAN shall be the
SWAN with the highest number of social credits in the SWANS NEST in a year.
- The
tenure of the SWANS NEST Council shall be 1 year.
- An institution / organisation
applying for a SWANS NEST status should have at least 10 SWANS who are a part
of the institution or employed with the organisation.
- The aggregation of Social Credits
(Feathers) of all SWANS in a SWANS NEST shall be the Social Credit Total of a
SWANS NEST in a particular year.
SWANS FLOCK:
- A SWANS FLOCK shall comprise of
SWANS with common interests and fields of activity within a SWANS NEST.
- Every
SWAN FLOCK shall be led by a Leader SWAN selected on the basis of the Social
Credits accumulated by him/her over a year.
SWANS GROVE:
- A SWANS GROVE shall be a social
sector organisation working directly at field level and associated with a SWANS
LAKE.
- A SWANS GROVE shall be selected through the recommendation of at least 2
existing SWANS GROVES OR on the basis of Credibility Ranking by National
/ International groups.
- The Social Credit total of a SWANS GROVE will be the
total number of SWANS hours engaged by the SWANS GROVE in a year.
GENERAL:
- The SWANS
National Council, the SWANS LAKE Councils and the SWANS NEST Councils shall
appoint their own Working Committees among the SWANS for smooth functioning of
the organisation, as per guidelines issued by SWANS National Council from time
to time..
- Assessment of the Working Committee
SWANS shall be done by their respective Councils.
- No SWANS shall hold more than one
position in the entire SWANS organisation.
- The SWANS National
Committee shall allocate ID Ranges to each SWANS LAKE, from which the new
members shall be assigned IDs. For additional IDs, the SWANS LAKE will request
for a new range which will be allotted by the National Committee.
- The Yearly Membership Fees of SWANS
shall be distributed in the following manner for covering the administrative
expenses of the respective groups to which the SWANS belongs:
SWANS
FLOCK - 40%
SWANS
NEST - 15%
SWANS
LAKE - 30%
SWANS
National Body - 15%
BECOMING
A SWANS:
- An individual willing to become a
SWANS will be required to undergo a minimum of 15 hours probation within 45 days from his/her date of joining.
- During this period he/she would be required to
achieve at least 50% assessment based on the above criterion.
- During this
period, the individual shall be working with at least 1 SWANS FLOCK, and will
be assessed by the SWANS FLOCK Leader for accepting him/her as SWAN.
CHANGING SWANS NESTS:
- A SWAN wishing to change a SWANS NEST should
present a No Objection Certificate from the previous SWANS NEST and a proof of
employment / admission in the next SWANS NEST. In case a SWAN wishes to move to
an organisation / institution that is not a SWANS NEST, he/she can move to the
Common SWANS NEST and continue his/her social contribution.
- It shall be the responsibility of a SWAN to replace himself/herself with
another SWAN of equal capacity and capability when he/she decides to leave a
Project or change a Project within a SWANS GROVE.
MEETING:
- The SWANS LAKE council shall meet every 2
months. All SWANS NESTS will submit a report on their activities every two
months to the SWANS LAKE. The SWANS LAKE will discuss the reports of the SWANS
NESTS and award Social Credits (Feathers) to the recommended SWANS after
verifying their work.
- The SWANS LAKE will also organise a meet with
all associated SWANS GROVES once every to assess the effect of volunteerism by
the SWANS.
- The congregation of all SWANS in a SWANS LAKE
will be held once in a year.
- Every SWANS LAKE shall submit a yearly report
to the SWANS National Executive Committee. The SWANS National Executive
Committee Council shall meet every year to discuss the reports sent by the SWAN
LAKES and issue directions for the next year.
- The congregation of all SWAN LAKES’ KING and
QUEEN SWANS shall be held by the National Executive Committee once in 3 years.
AMENDMENTS:
Any amendments to the clauses
shall be effective only with the consent of the majority of SWANS LAKE members
and with the approval of the SWANS National Executive Committee.