Following is a template for an email to a Guest Speaker. Just highlight the text below, copy it, and paste it into your email, then edit it.
SEND THIS OUT TWO WEEKS BEFORE THEIR DATE. You need enough time to change anything necessary and/or add hymns/song they might request.
Subject: Your Talk at Skagit Unitarian Universalist Fellowship on Sunday, (date)
Hello, my name is _____ and I will be your Celebrant (worship leader) on Sunday, (date).
First of all, thank you so much for offering to come and speak to us! We are looking forward very much to hearing what you have to say.
Our service starts at 10:30 and it would be great if you would aim at arriving around 10:00 so you can get settled and I can help you with anything you might need. I have included directions to our fellowship at the bottom of this email.
You can plan to speak for about 20 minutes. If you would like to have a discussion with the congregation after your presentation, that would be great, but not required. Our congregation is small but lively and very interested in new ideas.
[for non-UU ministers]: If you have any musical selections you would like us to include in the service, please let me know right away and we will do our best to accommodate you.
[for UU ministers]: Please let me know if you have any particular hymns you would like to use. We have both hymnals and an excellent pianist, but it is always wise to choose hymns that are on the easy/familiar side
Would you please send me a short bio, or a little information about yourself so I am able to introduce you properly? Thank you.
If you have any questions at all, please don’t hesitate to email or call me. I can be reached at (phone number).
We are looking forward to seeing you on (date)!
Here are the directions to our location:
500 West Section Street, Mount Vernon, WA 98273
Take Exit 226 off Interstate 5.
If coming from the north: Turn right onto Kincaid Street at the bottom of the exit ramp.
If coming from the south: Turn left onto Kincaid Street at the bottom of the exit ramp and go west under the overpass.
Continue west on Kincaid over the railroad tracks, past the courthouse on the right and through the light at Second Street. At the four-way stop at the intersection of Kincaid and First, turn left. Continue south on First Street to Section Street (4 blocks). Turn right on Section Street just before the Post Office. You will see the Fellowship building just west of the Post Office.