Bylaws of the National
Association of Student Anthropologists
a Section of the American Anthropological
As revised effective July 1, 2008
Section 1.01 The Section shall be known
as the National Association of Student Anthropologists (NASA), a Section of the
American Anthropological Association (AAA).
Article II. Purpose
Section 2.01 Its purpose shall be to
stimulate and encourage the interests and involvement of both graduate and
undergraduate students in anthropology.
Article III. Powers
3.01 The Section shall be autonomous in all matters of student
concern that are not reserved by the Bylaws of the AAA, inimical to the AAA's
interests, or prohibited by law.
Section 3.02 The Section shall have
elected or appointed officers as set forth in these bylaws.
Section 3.03 The Section is empowered
to determine membership dues.
Section 3.04 The Section shall
determine voting requirements on all Section matters.
Section 3.05 The Section may engage in
publishing and program activities, appoint editors, committees and other agents,
and set publication and program policies appropriate to its purposes.
Section 3.06 The Section shall adopt
and maintain Bylaws or Rules of Procedure consistent with the AAA Bylaws. The
Section shall file with the AAA Secretary a copy of its current Bylaws, Rules
of Procedure and Table of Organization.
Article IV. Membership
Section 4.01 Membership in the Section
shall be open to any student in good standing with the AAA who supports the
above purposes subject to the payment of dues stipulated by the Executive
Committee of the Section.
Section 4.02 A member in good standing
shall be eligible to hold elective or appointive office, participate in the
Annual Meeting, receive publications and have one vote in nominating and
electing officers and the transaction of other business of the section.
Section 4.03 Students shall remain members
of the section as long as they maintain student membership status in the AAA.
Section 4.04 Should an Executive
Committee Member cease to meet AAA student membership criteria during their
term of office, then they shall be allowed to continue as a section member
until the next regularly scheduled election.
Section 4.05 For just cause, a member
may be deprived of membership by two-thirds vote of the Executive Committee,
subject to appeal to the members at the Annual Meeting.
Article V. Dues
Section 5.01 The Executive Committee
shall set the annual dues of members and may establish rates for special categories.
Section 5.02 Members in arrears in the
payment of dues shall lose all membership privileges.
Article VI. Officers
Section 6.01 The Officers shall be
President, President-Elect Secretary-Treasurer, E-Journal Editor and NASA News
Section 6.02 The President will serve
a one year term as President-Elect, followed by another year as President. The
President shall be the presiding officer of the section and, should the section
be entitled to such representation, its first representative on the Board of
Directors of the AAA and its representative on the Executive Committee of the
AAA. The primary duties of the President shall be to assure the external
affairs of the Association and to chair the Executive Committee.
Section 6.03 The President-Elect will
serve a one year term as President-Elect, followed by another year as
President. The President-Elect is responsible for internal communications
within NASA, coordinating activities of committees, and facilitating NASA's
transition into the following year.
Section 6.04 The Secretary-Treasurer
shall have charge of the records of the section and shall submit a draft budget
for the approval of the Executive Committee not less than sixty (60) days
before the Annual Meeting. The Secretary-Treasurer will also be responsible for
handling section financial affairs including travel reimbursements and award
money disbursal. Additionally, they will be responsible for taking and
disseminating minutes from NASA Business and Executive Committee Meetings.
Section 6.05 The E-Journal Editor will
be responsible for editing and producing NASA’s web-based journal. The editor
will solicit articles and work with the E-Journal committee and the AAA
Publications representatives to create and disseminate the journal.
Section 6.06 The NASA News Editor is
responsible for NASA's presence in Anthropology News. The Editor will solicit
contributions for the student column in addition to using the column for NASA
Section 6.07 Each officer will have
one vote in matters involving the Executive Committee.
Section 6.08 The terms of all officers
shall be two years, except as noted above for the president and the
president-elect, commencing at the end of the Annual Meeting of the AAA.
Article VII. Executive Committee
Section 7.01 There shall be an
Executive Committee consisting of the officers and four members elected
at-large from the membership of the section.
Section 7.02 The four members elected
at-large will consist of two graduate students and two undergraduate students.
This designation will be determined by student status at the time of election
to the Executive Committee.
Section 7.03 All members of the
Executive Committee will have one vote each in matters involving the Executive
Section 7.04 Subject to directives and
limitations imposed by the members of the section, the Executive Committee
shall have the authority to execute on behalf of the Section all powers and
functions defined by these Bylaws.
Section 7.05 The Executive Committee
shall meet at least once annually, at the time of the Annual Meeting and may
meet additionally on the call of the President or a majority vote of the
Section 7.06 The Executive Committee
shall make all non-elective appointments and may make interim appointments to
fill vacancies in any elective office until the next regularly scheduled
Section 7.07 The terms of office of
all Executive Committee members shall be two years, except for the President
and President-Elect, who will serve one year as President-elect and one year as
Section 7.08 All terms of office will
commence at the end of the Annual Meeting of the AAA.
Article VIII. Annual Report
Section 8.01 At the time of each
Annual Business Meeting, the Executive Committee shall report its activities to
the members and to the Board of Directors of the AAA. The report shall include
the reports of the Secretary-Treasurer, editors of the publications, committees
and other agents representing the section.
Article IX. Meetings
Section 9.01 The section shall hold an
Annual Business Meeting at the time of the Annual Meeting of the AAA.
Section 9.02 The place and date of the
Annual Meeting shall be disclosed to the Members not less than one hundred
twenty (120) days in advance of the meeting.
Section 9.03 The Executive Committee
shall appoint a Program Chair who shall organize the section’s events at the
(a) The Program Chair should have
served at least one year previously as a member of the Program Committee. In
the event that there is no eligible individual to fill the position, the
executive committee shall appoint an individual to fill the position.
Section 9.04 Special meetings may be
called by the Executive Committee or upon written request of five (5) percent
of the Members.
Article X. Quorum
Section 10.01 Five (5) percent of the
Members in good standing shall constitute a quorum at the Annual Business
Section 10.02 A majority of the voting
members of the Executive Committee shall constitute a quorum for transacting
Section 10.03 The business of the section
shall be transacted by majority vote unless otherwise provided by these Bylaws.
Article XI. Nominations and Elections
Section 11.01 Candidates for any
elective office may be nominated by the Executive Committee, by the Nominations
Committee, or by the members. All candidates shall be members in good standing
of the section.
Section 11.02 A Nominations Committee
of three (3) members shall be elected by a majority of the membership. The
terms of office shall be two years and terms will commence at 9 o'clock pm, on
the third day of the Annual Meeting of the American Anthropological
Section 11.03 The Nominations
Committee shall nominate two (2) persons for each vacant office. However, if
the Nominations Committee is unable to identify and nominate two (2) persons
for each vacant office it will be empowered, in consultation with NASA's
Executive Committee, to submit to the AAA Executive Director a slate which may
include some or all offices for which there may be only one (1) candidate. If
no candidates are identified or nominated by the Nominations Committee, then
the Executive Committee of NASA shall act according to Article VII Section 6 of
the Bylaws. When possible, these nominations shall be made known to members at
least one hundred (100) days before the Annual Meeting.
Section 11.04 Five (5) percent of the members
in good standing may nominate an additional candidate for any office, provided
the nomination is received in writing by the Secretary at least ninety (90)
days before the Annual Meeting.
(a) The Secretary-Treasurer shall
inform the prospective nominee of the probable extent of the burden of office.
A nomination becomes effective only upon filing with the Secretary-Treasurer a
statement of willingness and ability to devote such time to the affairs of the
Section as necessary to the effective execution of office.
Article XII. Balloting
Section 12.01 A Member in good
standing shall be entitled to cast one ballot in any election or referendum.
Section 12.02 Ballots shall be secret.
Balloting methodology shall be determined by AAA policy and should be congruent
with accepted AAA balloting practices.
(a) The Executive Committee shall have
the authority to examine the eligibility of any voter.
Section 12.03 Thirty (30) days shall
be allowed for the return of ballots. Ballots must be received by the
Secretary-Treasurer not later than the stated returned date to be counted.
Section 12.04 A service agency (AAA)
may be engaged to tally the votes and certify the results to the Executive
Article XIII. Referenda
Section 13.01 Referenda may be
conducted by ballot at any time upon initiation of the Executive Committee, or
upon receipt by the Secretary-Treasurer of a petition signed by five (5)
percent of the members in good standing. A majority of votes received shall
constitute a favorable vote.
Article XIV. Finances
Section 14.01 The fiscal year of the
Section shall be that of the AAA.
Section 14.02 The Section shall submit
an annual operating budget to the AAA Board of Directors, which, when approved,
shall govern section activities.
Section 14.03 The income from annual
dues and from investments and other sources shall constitute a working fund,
available for operating, publication, and current expenses consistent with the
purposes of the section.
Section 14.04 No financial obligation
in excess of funds available in the treasury shall be assumed by the Executive
Committee or by any officer on behalf of the section except that for the
purpose of this section, estimated receipts from annual dues and other accounts
receivable for the current year may be considered as available funds.
Section 14.05 The section may
establish special funds to be administered by the AAA for purposes the section
Section 14.06 All members of the
executive committee, including both incoming and outgoing members who travel to
meetings on official NASA business, shall be eligible for partial reimbursement
of their travel costs.
(a) The executive committee, by
majority vote, may declare specific other persons traveling on official NASA
business to be eligible for reimbursement, as well.
(b) The amount of funding available
for travel reimbursement each year shall be included in the annual budget, and
may not exceed fifty percent of the total budgeted amount in any given year.
(c) The treasurer shall collect
receipts for any legitimate travel-related expenses at the end of each fiscal
year. Applicants for reimbursement must declare any outside sources of travel
funding when submitting receipts.
(d) The reimbursement amount for each
claim shall be equal, determined by dividing the number of eligible claims for
reimbursement by the budgeted reimbursement amount.
(e) No person shall receive a
reimbursement greater than the value of the receipts submitted, including outside
sources of travel funding.
Article XV. Publications
Section 15.01 The Anthropology
Newsletter shall be the official newsletter of the section.
Section 15.02 The NASA E-Journal shall
be the official journal of the section.
Section 15.03 The section may initiate
additional publications and appoint additional editors subject to the approval
of the members or Executive Committee.
Article XVI. Liaison
1. The Section may establish a liaison with other organizations with overlapping
Article XVII. Amendment
Section 17.01 These Bylaws may be
amended by the members by ballot, provided that a proposed amendment is
approved by two thirds (2/3) of the votes cast.
Section 17.02 Amendments may be
proposed by the Executive Committee or by five (5) percent of the Members in
good standing. The Executive Committee shall have the proposed amendment
circulated to the members and it shall allow thirty (30) days for the return of
Section 17.03 The amendments and
provisions of these Bylaws shall be effective immediately upon adoption and
shall supersede and nullify all previous amendments and provisions.
Article XVIII. Dissolution
Section 18.01 The Section may decide,
through a vote of its members, to dissolve in accordance with the Bylaws of the