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Constitution

Stamford & District Indoor Bowls Association

CONSTITUTION

1.      Name.

         The name of the association shall be the Stamford & District Indoor Bowls Association, hereafter to be referred to as “The Association”.

2.      Controlling Management.

         A Board of Directors controlling a limited liability company hereafter to be referred to as “The Board” shall govern the affairs and finances of The Association.

a.      The Board may delegate such authority as they see fit to a Management Committee to be duly elected annually.

3.       Affiliation.

          The Association shall be affiliated to whatever major indoor bowls governing bodies are deemed to be appropriate by The Board from time to time.

4.       Objectives

To foster and promote the sport of indoor flat green bowls at all levels, providing opportunities for recreation and competition and in particular: -

a.      To provide facilities for the sport of indoor flat green bowls together with such other ancillary services that enables the members and their guests to enjoy the sport in a convivial and hospitable environment.

b.      To adopt and enforce the Laws of the English Indoor Bowls Association Limited.

c.       To accept and submit entries from members who wish to compete in County and National Competitions.

d.      To arrange and promote leagues, fixtures and competitions suitable to the needs of all classes of bowlers who are members of the association.

e.      Insofar as there is no conflict with the previous stated objectives to make the facilities available to members and their guests for appropriate leisure and social activities.

f.        Insofar as there is no conflict with the previous stated objectives or the terms of any lease existing, to make the facilities available to external organisations.

g.      To engage in any other lawful activities that are to the advantage and benefit of the members of the association providing that such activities are permitted within the terms of any lease existing and have been approved by The Board.

5.      Membership.

a.     Applications for membership must be made on the appropriate form and membership of The Association shall be open to anyone interested in the sport regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However, membership may be limited on a non-discriminatory basis due to availability of facilities.

b.     The Management Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute

c.     Membership will not be granted until at least 48 hours has elapsed since the application was made and the Committee has agreed the membership.

d. The Club may have different classes of membership and subscription on a non-discriminatory and fair basis.

d.     Class of Membership shall consist of the following

                  i. Full: This will entitle the member to participate in the playing of indoor bowls as a full member of The                       Association in accordance with its rules and to use all facilities provided.

ii. Life: This class of membership may be granted by The Board to members from time to time and will entitle members granted this class of membership all the benefits of full membership without subscription.

iii. Junior: This class of membership is available to anyone under the age of 16 or, if in full time education, under the age of 18 on the 1st September in the current season and will entitle the junior member to participate in the playing of indoor bowls in accordance with the rules of The Association. 

iv. Associate: This will entitle the member to enjoy those facilities of The Association other than the participation in, or the playing of, the game of bowls on The Association’s premises, unless at an agreed time set by The Board for social play. 

v. Temporary: Temporary membership may be granted at the discretion of the Management Committee to any persons visiting the club who is a member of any visiting team or organisation. All players, officials and their guests participating in matches, games or competitions authorised by The Association shall be deemed to be temporary members of The Association for the day of their visit.

6.      Termination of Membership.

         Upon any breach of the constitution or rules of The Association or should the conduct of any member in the opinion of the Management Committee render that member unfit for membership of The Association or if there shall be non payment or arrears of any subscriptions or fees whatsoever, the Management Committee may after due investigation of the facts, and if need be, the examination of witnesses and relevant evidence, suspend or cancel membership of The Association by serving written notice to that effect.

a.      No membership shall be cancelled, excepting for non-payment or arrears of any subscriptions or fees, without the member first having had the opportunity of appearing before the committee and answering the complaints.

b.      Before any membership of The Association is cancelled the Secretary shall give the member 7 days written notice to attend a meeting of the Management Committee and shall inform that member of the complaints made against him/her.

c.       A member whose membership is suspended or cancelled or has resigned shall forfeit all rights and privileges of membership and will have no claim against The Association or be entitled to have any monies returned with the exception of any deposits lodged with The Association on the receipt of any returnable items.

7.      Subscriptions and Fees.

a. Joining fees, classes of membership, annual subscriptions and rink fees will be determined   by The Board from time to time in consultation with the Management Committee.

b. Annual subscriptions are due on 1st September each year and must be paid to The Association or to the bank account of The Association before playing in any game.

8.       Election of Management Committee

a.     All officers and members of the Management Committee, with the exception of two members who will be appointed from The Board, shall be elected at the Annual General Meeting, from and by the members.

b.     All officers and members are appointed for a period of one year but may be re-elected to the same office or another office the following year.

9.       Officers

The officers of The Association shall be as follows:

a.      Chairman

b.      Secretary

c.       Treasurer

d.      League Secretary

e.      Fixtures Secretary

f.        Premises Officer

g.      Gentleman President

h.      Lady President

10.    Management Committee

a.    The Management Committee shall consist of the officers and four other members plus two members of The Board of Directors.

b.    The Management Committee may fill vacancies occurring during the year by co-option.

c.    The Management Committee may also co-opt extra persons onto the Management Committee providing that the total number of members of the committee does not exceed fifteen.

d.    Any member co-opted onto the committee will have the same rights to speak and vote as members elected at the Annual General Meeting.

e.    The Chairman shall preside at all meetings of the committee or in his absence the committee shall appoint a Chairman from those present at the meeting.

f.     Six members of the committee shall form a quorum.

g.    Management Committee meetings shall be held at agreed intervals and shall not number less than six per year.  The Chairman shall decide as to the date, time and place of the meetings and not less than 7 days notice shall be given of all such meetings by the Secretary.

h.    The Secretary or an officer deputising for the Secretary shall attend all meetings of the Management Committee and keep an accurate record of the business transacted.

i.      All decisions of the committee shall be decided by a simple majority of those present at the meeting and entitled to vote; each being entitled to one vote.  In the case of equality then the Chairman of the meeting shall have a second or casting vote.  Voting shall be by show of hands and the Chairman’s declaration of the result shall be conclusive.

j.      The minutes of the meetings must be approved by the Chairman of the respective meetings and be made available to all members of those meetings in writing within 21 days of the meeting.

k.    Minutes of committee meetings, excluding matters that are sensitive or confidential or those that cannot be included for legal reasons will be made available to the general membership following approval at the ensuing meeting.

l.      The Management Committee may appoint such Sub Committees as it deems necessary or expedient to advise them or to carry out specific tasks of management, however such Sub Committees shall be chaired by a member of the Management Committee.  An accurate record of all business transacted must be maintained and reported back to the Management Committee as soon as possible.

m. The Management Committee will appoint persons as necessary to posts necessary for the running of The Association.

n.    The Management Committee shall interpret and rule upon, when called upon to do so by any member, questions of law and practice in relation to any relevant matter, and act as Arbitrator in disputes which may arise between any members of The Association which any such member shall refer to it for arbitration.

11.     Finance

a.    The Treasurer shall open and maintain such Bank or other Accounts for the handling of The Association’s finances as The Board shall from time to time direct and the mandates for the operation of such accounts shall be in accordance with such directions.  The Treasurer shall keep books of account and the financial records of The Association and in every year prepare a financial statement comprising an Income & Expenditure Account to the end of The Associations financial year as determined by The Board together with a Balance Sheet as at that date and The Board shall cause such accounts to be audited by a registered auditor or examined by an independent examiner as appropriate.

b.    All funds of The Association must be used in the furtherance of the objectives of The Association.

c.    The Association is non-profit making and any and all surplus income or profits are to be re-invested in the club.  No surpluses or assets will be distributed to any members or third parties.  However donations may be made to charities or other clubs that have registered as a Community Amateur Sports Club.

d.    All withdrawals from accounts held by The Association must be signed by at least two authorised signatories and have the appropriate authorisation as determined by The Board.

e.    No member of the Management Committee may be employed by The Association or receive any payment or other benefit from its funds except for reasonable out of pocket expenses properly incurred for the purposes of The Association.

12.       General Meetings.

a.      The Annual General Meeting shall be held annually at a time, date and place to be determined by the Management Committee but not later than the last day in April in each year and the business of the meeting shall be: -

                                      i.      To receive and adopt the minutes of the last General Meeting.

                                   ii.      To receive and adopt Officers reports and the audited or, if appropriate, examined, accounts for the previous                                         accounting year and appoint auditors or, if appropriate, examiners, for the ensuing year.

                                      iii.      To elect annually the Officers and Members, other than those appointed by The Board.

                                   iv.      To receive notice of motions from the Management Committee or by members of the club if such motion is                                         supported by at least two members.

                                       v.      To determine any other matter of which notice has been given.

b.      Notice of business or motions for the Annual General Meetings must be received by the Honorary Secretary at least 28 days prior to the meeting.

c.       Notice of Annual General Meetings together with an agenda shall be displayed prominently at the club at least 21 days prior to the meeting.

d.      Nominations for Presidents, Officers and Committee Members must be proposed and seconded and the nominee must agree to accept the post if elected.

e.      A Special General Meeting may be convened at any time at the direction of the Management Committee or shall be convened on written requisition of not less than 30 members of The Association addressed to the Secretary setting out the motions or matter to be discussed and no other business shall be transacted.

f.        A Special General Meeting shall be called within 14 days of such a written request and details of the time, date and place of such a meeting together with details of the business to be discussed shall be published at least 7 clear days before such a meeting.

g.      A quorum at a General Meeting will be 30 members present in person.  If there is no quorum the meeting may be adjourned for at least 14 days and the number present at the adjourned meeting if at least 3 will constitute a quorum for that meeting.

h.      The Chairman of the Management Committee shall take the chair at all General Meetings.

i.        All “Full” members of The Association shall have one vote at any General Meeting. 

j.        All decisions shall be decided by a simple majority of those present who are entitled to vote and in the case of equality then the Chairman of the meeting shall have a second or casting vote.  Voting shall normally be by show of hands although a ballot may be held at the Chairman’s discretion.  The Chairman’s declaration of the result of any vote shall be conclusive.

13.       Amendment of Constitution

a.      This constitution may not be altered unless The Board has first given its approval in writing that it is in agreement with any proposed amendment.

b.      This Constitution may be amended by a simple majority at a General Meeting.

c.       No amendment will be valid if its effect would be that The Association ceased to qualify as a Community Amateur Sports Club.

14.       Liability of The Association (its officers) and The Board

a.         Neither The Association nor The Board shall be responsible to the Members or guests for any loss or damage arising by reason of fire, accident, theft, or negligence of servants, agents, fellow members or for any other causes, whilst such members or guests or any of their belongings are on The Association’s premises and any members who introduce a guest to The Association’s premises and any members who introduce a guest to The Association is deemed thereby to have indemnified The Association and The Board against all claims and demands of such guests arising by reason of any matters herein before mentioned.

b.         The Officers and Committee members of The Association shall be indemnified by the The Association for any liabilities incurred by them in good faith as a result of acting as the representatives of the The Association.

15.       Dissolution

a.      The Association may be dissolved by The Board at any time.

b.      Proposal for dissolution may be made to The Board by a simple majority of members attending a General Meeting and who are entitled to vote.

c.       In the event of dissolution Officers and members of the Management Committee together with The Board will remain responsible for the orderly winding up of the affairs of The Association.

d.      Upon dissolution of The Association any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sport’s governing body.

16.       Disputes

Any disputes as to the interpretation of this Constitution or as to the propriety of any action taken or proposed by one or more members of the Management Committee may be resolved by reference to The Board.

This Constitution was adopted at a General Meeting of The Association held at: Stamford & District I.B.A., Exeter Gardens, Stamford, Lincolnshire, PE9 2RN on 18th April 2012 and amended at a General Meeting of The Association held at: Stamford & District I.B.A., Exeter Gardens, Stamford, Lincolnshire, PE9 2RN on 13th April 2016.

 

Signed

K.A. Rippin

Chairman

13 April 2016

ĉ
Keith Rippin,
14 Apr 2016, 04:24
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