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CCTV Privacy Notice


Closed Circuit Television (CCTV) Monitoring

This section explains how we use information collected via the Closed Circuit Television (CCTV) camera systems in place at Stamford & District Indoor Bowls Association. . It also shows how long that information is kept and the circumstances in which we might disclose it to a third party.

The CCTV system has been designed for maximum effectiveness and efficiency of the exterior of our premises. However, we cannot guarantee that every incident will be detected or covered and ‘blind spots’ may exist.

Camera Systems We Operate

Our CCTV is an overt system used to capture, record and monitor images of what takes place at our premises including our car park in real time.

  • ·         The CCTV system is a closed digital system which does not record audio.

·         All our Cameras are set in fixed positions.

Without prejudice to the foregoing we reserve the right to covert recording in exceptional circumstances and in areas where there is strong evidence that a crime has been committed or is likely to be committed. Use of covert cameras in such circumstances must be approved by the Chairman of the Association or in their absence their deputy and the reason for doing so must be documented.

Why We Operate CCTV Cameras

We operate CCTV for the following purposes

  • ·         Health and safety of our members, visitors and other members of the public.
  • ·         Prevention and detection of crime and anti social behaviour

Camera Locations

We operate cameras at our car park and at both the entrance to and in the entrance foyer to our premises.

Warning signs have been placed throughout the premises where the CCTV system is active as mandated by the Code of Practice of the Information Commissioner.

Length of time CCTV footage is kept

CCTV footage is recorded onto hard disk and is overwritten as space is need to record further footage. This results in footage being held for a maximum of 17 days from the time of recording before it is overwritten.

Footage may be kept for longer periods if required by the police or other third parties if evidence of supporting legislation to hold the footage is supplied or a there is a court order requiring it to be held. In this case it is copied onto removable media and retained for as long as is necessary.

Access CCTV personal data

Only suitably trained officers of the Association will have access to CCTV footage.  The recording equipment is kept in a secure room to which only authorised officers of the Association have access.

You can request copies of images or footage of yourself by making a subject access request. Applications should be made to the Data Protection Officer, Stamford and District Indoor Bowls Association in writing or by email providing full details of the date, time and location of the footage required and the reason for requesting it. In general any request for access to the information we hold about you will be free but we reserve the right to charge for removable media and requests that are manifestly unfounded or excessive. We aim to meet your request for the information we hold on you within one month of the date we receive your request.

Disclosing personal data to the police and other agencies who are lawfully entitled

At our discretion, we may disclose personal data in response to valid requests from the police and other statutory law enforcement agencies.

Before we authorise any disclosure, the police have to demonstrate that the personal data is necessary to assist them in the prevention or detection of a specific crime, or in the apprehension or prosecution of an offender.

Requests from the police are dealt with on a case-by-case basis to ensure that any such disclosure is lawful in accordance with the Data Protection Act.

Sharing CCTV footage with other third parties

We may also disclose personal data to third parties, if required to by law. The Data Protection Act allows us to do this where the request is supported by:

  • ·         Evidence of the relevant legislation.
  • ·         A court order.

External guidelines and best practice

We operate our CCTV systems in compliance with the CCTV Code of Practice issued by the Information Commissioner’s Office. The Code describes best practice standards which should be followed by organisations operating devices which view or record images of individuals. It also covers other information derived from those images that relates to individuals (for example vehicle registration marks).

We also voluntarily comply with the 12 principles set out in the Surveillance Camera Code of Practice issued by the Home Office in 2013

  • ·         use them for a specified purpose in pursuit of a legitimate aim
  • ·         take into account their effect on individuals and their privacy
  • ·         be as transparent as possible about how they use them
  • ·         have clear responsibility and accountability arrangements for all surveillance activities
  • ·         have clear rules, policies and procedures in place
  • ·         have no more images and information stored than is strictly necessary
  • ·         restrict access to retained images and information
  • ·         work to meet and maintain relevant operational, technical and competency standards
  • ·         have in place appropriate security measures to safeguard against unauthorised access and use
  • ·         have effective review and audit mechanisms
  • ·         use them in the most effective way to support public safety and law enforcement
  • ·         keep associated data accurate and up to date
Date: 25 May 2018