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Insurance Related

1. What's the easier to remember URL for this page?

2. Have further questions after reading below? 
Contact your Supervisor or the Collegiate Ministry Office at 214-828-5250 /

3. Do I need to take out insurance on a BSM-sponsored activity or trip?
Yes. All BSM-sponsored activities must be covered by insurance. This is a requirement. It includes: short term mission trips/projects, retreats, conferences, work days, concerts, ski trips, anything that involves ladders/hammers, etc. If something happens, let your supervisor know immediately and submit the report form within a couple days Here are insurance forms:
    1. BGCT ACE International Insurance - REGISTRATION INFORMATION
    2. BGCT ACE International Insurance - A SUMMARY OF COVERAGE
    3. BGCT ACE International Insurance - INSURANCE CARD
    4. BGCT ACE International Insurance - MEDICAL & ACCIDENTAL REPORT FORM
    5. USA Insurance Enrollment Form HSR
    6. USA Insurance Benefits Overview HSR

4. Looking for BSM Travel Insurance information?

5. Who should I ask about Medical / Health Insurance?
Contact BGCT HR at 214-828-5327 /

6. Who should I ask about Teladoc?  

Contact BGCT HR at 214-828-5327 /

7. Someone asked us for a certificate of insurance. How do I get that? 
The Certificate of Insurance (COI) form is used to request insurance for a BSM sponsored event when there is a contract involved requiring additional liability insurance. Email this form to Cindy Zoller with a copy of the contract* and she will process it with our accounting office and return the certificate to you. It usually takes 2 weeks to get this to you, so please plan accordingly. (* The contract must show Baptist General Convention of Texas as the group name so for example, instead of showing XYZ BSM, please put Baptist General Convention of Texas – XYZ BSM. Also remember, it must state in the contract that the additional liability insurance is required.)

8. Who is covered by the BGCT Rental Car Insurance Card?.
The BGCT Rental Car Insurance Card that we hand out at the July meeting covers only employees. Thus, if you have a Campus Missionary, a student, or a volunteer to drive a rented van, that insurance would not cover them. In addition, even if you (the Director) are the sole driver, the limits of liability are limited with that policy. So, when you are at the rental counter to rent a vehicle, please take the full coverage. Make sure it is full coverage for the vehicle. For more indepth information about insurance coverage and what you should get see #6 and #7.  Need the card? Contact the Collegiate Ministry Office at 214-828-5250 / and we'll send it to you. 

9. I'm looking for Mission Trip forms. Where are they?
All mission trip information is housed on the Go Now website. Click here for Insurance Forms for BSM Mission Trips
or go to (password is “harvest”).  

10. Additional Insurance Coverage for Higher Risk Situations Like Disaster Relief
As you are taking out insurance for your group who will be working with Hurricane Harvey Relief, I wanted to make you aware of an additional insurance resource for your group.  THIS IS NOT A REPLACEMENT FOR THE HSR COVERAGE WE REQUIRE YOU TO PURCHASE FOR YOUR GROUP.  It is a low cost additional coverage that is a good idea when you are in higher risk situations like hurricane mud out. 
Go to:   In the middle of the page is a bar for Policyholders.  Choose the middle button for camp, college, travel....   This will give you access to the form for purchasing this additional coverage.

Policy Number:  4325
Organization: BGCT Collegiate Ministry 
Leader Information:  BSM Director Name and BSM Address 
Group Name:  Local BSM Info (ex: Sam Houston State BSM) 
Phone:  Your Phone 
Email:  your email 

At the bottom of the form you will need to enter: 
Activity Description:  (Harvey relief or BSM Retreat or BSM Workday) 
Start Date:  The day your event starts 
End Date: the day your event ends 
Number of participants:  total number of people participating from your group 
Number of days:  number of days of the event
Rate:  enter $0.20 (That's correct.  It is only $0.20 per person per day and provides $5,000 worth of coverage in case of an accident.)

Hit Submit and you will get a form to print so that you can send it with your check after the event.  If you have more or fewer participants, you can change it on that form before you send the check.  

Let us know if you have any difficulty with this site.  

Related forms / links.

Baptist Student Ministry   |   |   This page last updated: 09/01/2017