Booking an Event

PLEASE NOTE
We can no longer book events during the Summer and Holiday breaks!

If you would like to book an event in either the SSJHS Auditorium or the SSHS Studio Theatre, we are here to try and help you 
make your event everything it can be!

It may seem like a lot, but please read ALL of the information on this page to help you either confirm a reoccurring event or to book a new event.
This will make the overall process easier for everyone involved.

We have these guidelines to keep the facility running smoothly and to make your event the best it possibly can be!

IMPORTANT:  ALL EVENTS MUCH BE BOOKED PRIOR TO THE BOOKING DEADLINES. WE CANNOT PROCESS ANY EVENT REQUESTS FOR THE DATE RANGE AFTER THE DEADLINE HAS PASSED!

FALL BOOKING DEADLINE - FOR ALL EVENTS AUGUST-DECEMBER
SEPTEMBER 1ST EACH SCHOOL YEAR

SPRING BOOKING DEADLINE- FOR ALL EVENTS JANUARY-MAY
DECEMBER 1ST EACH SCHOOL YEAR


OTHER GUIDELINES TO BOOKING EVENTS

  1. Please be sure to complete the information IN FULL to help expedite the process.

  2. Events without FULL information will not be processed. 

  3. Be as detailed as possible with your information. ALL EVENTS MUST HAVE AN APPROVED EVENT SPONSOR WITH CONTACT INFO LISTED!

  4. Submitting a request does NOT guarantee your event is booked.  

  5. You will be contacted once your event is booked or if changes need to be made to your request (please see the guidelines below).

  6. If we say a date is booked it is booked. Please remember: we also need days to clean, reset and prepare the venues for other events. An "open" day on the calendar is usually not "open".



Once your submission is sent it will go through the following steps in being processed:

  1. It will be sent to the proper school administrator or staff member for approval

  2. It will be sent to the event manager to see if the date is available and/or the event can be booked as requested

  3. You will be contacted to confirm your event has been booked or with a request to make changes

*PLEASE NOTE: This process can sometimes take up to a week, so please be patient.  There is no need to resubmit your request or email staff via the school.  You will be contacted ASAP


GUIDELINES FOR THE DAY(S) OF THE EVENT
  1. All events MUST have an adult sponsor that is approved to be a sponsor by one of the event Administrators. The person(s) listed as the event sponsor will be help responsible for making sure all guidelines are followed throughout the event. THE SPONSOR MUST BE PRESENT FROM THE BEGINNING TO THE END OF THE EVENT!
  2. NO STUDENT- WHETHER THEY ARE PART OF YOUR EVENT OR SIMPLY ATTENDING YOUR EVENT SHOULD NOT BE LEFT ON SCHOOL PROPERTY AFTER THE EVENT UNATTENDED. The event sponsor should be the LAST to leave the venue.
  3. All sponsors are responsible for getting any trash from the event cleaned up.
  4. All sponsors are responsible for getting any of their equipment out of the auditorium in a timely matter (preferably the day of).
  5. If your event is a RENTAL (PAID) event: All sponsors are responsible for arranging to make payments to the crew members assigned BEFORE leaving on the last day of the event. The standard pay for each crew member is $8.00 per hour worked. The total crew needed and amounts needed to pay for the rental should be worked out BEFORE your event (at least two weeks prior. FYI- the county recommends we have at least two crew members for all events, not only for the safety of our students but also in case a problem arises).
  6. Event sponsors that DO NOT follow these guidelines will be removed from the bookings list, their events will not be re-booked, and they will have to find another venue for their events. This also includes cancelling an event just before (or on the day of) the scheduled event day.

To book an NEW event please click HERE
this is only for events NOT currently listed on the calendar


To confirm or make a change to an ANNUAL event please contact your Event Administrator
this is only for events already currently listed on the calendar
you can click on your event to review your info
please confirm your event before the deadline each semester
so your event doesn't get cancelled

Event Administrators

SSHS/Community events/Schools not listed below: Mr. Fuller (SSHS)

SSJHS: Mrs. Tomlin

SSFC: Mrs. Mullinax


ANYONE MAKING A NEW BOOKING OR CHANGE 


IMPORTANT:  
**ALL NEW EVENT REQUESTS MUST BE MADE BEFORE THE DEADLINES
(SEE TOP OF PAGE)
**CHANGES MUST BE REQUESTED AT LEAST FOUR (4) WEEKS PRIOR TO THE REQUESTED EVENT DATE!
Any change request that does not meet this requirement will not be processed.
Any cancellation without sufficient notice will remove your event
permanently from the Event Calendar.


PLEASE BE SURE YOU CLEARLY UNDERSTAND THE GUIDELINES ON THIS PAGE BEFORE ATTEMPTING TO BOOK A NEW EVENT; ATTEMPTING TO BOOK AN EVENT IMPLIES YOU UNDERSTAND THESE GUIDELINES.


The calendar below can be used only as a REFERENCE; please do not assume an empty date means the facility is NOT in use. This calendar is only a listing of actual events and does not cover all rehearsals, setup times, etc.  

ALL BOOKINGS MUST BE DONE BY FOLLOWING THE INSTRUCTIONS ABOVE AND DATES CONFIRMED BY SSHS THEATRE STAFF BEFORE WE CAN
ADD EVENTS TO THIS CALENDAR!
*PLEASE NOTE: This process can sometimes take up to a week, so please be patient.  There is no need to resubmit your request or email staff via the school.  You will be contacted ASAP

Auditorium & 307 Events