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What is the difference between Free of Charge Items and Free Goods ? – SAP Training Batch April 2011


These terms are used interchangeably in general, but there is a difference between Free of Charge Items and Free of Goods Items. Let’s explore it the following SAP Training post.

The difference lies in the SAP Item Category’s 

The difference between the two is if the item is not-priced or if its priced at 100% discount. You can easily understand the difference when you create the following Order types.

1. SAP Free of Charge Order – SAP Order Type FD

When you create an SAP Sales Order of type FD, the SAP Sales Item Category that is determined is KLN. The Pricing field is ‘ ‘ – space for NO pricing. Hence you do NOT see any pricing in the sales orders line items corresponding to the item category KLN.

2. SAP Standard Order – SAP Order Type OR

In this case, when you set the item category to TANN either manually or via automatic item category determination, the pricing is still zero but there is a 100% discount on it ( SAP Pricing Condition type R100 ) automatically applied.

This is affected via the SAP Pricing Requirements as they’re configured in the SAP Pricing requirements. Whether an item is priced or not is determined by the SAP Pricing Requirement 02 and whether the discount R100 is applied or not is based on SAP Pricing Requirement 55.

As discussed already in SAP Pricing Training, they are set at the SAP Pricing Procedure level.

Example of SAP Pricing Requirement 


SAP SD VF11 Cancel Billing Documents

1. Go to SAP Tcode VF11

or path :Logistics -> Sales and Distribution

-> Billing -> Billing document -> Cancel

2. Save to cancel the document.

3.Or If you want to display document (VF03) first, Click "Glass" button

4. Click "Document billing overview" button for checking original billing document & cancel document

5. Click Split analysis button to display detail fields. 

Remarks :A Billing Document that has been sent to a customer must not be cancelled.

A further Credit memo must be created in these cases.


SAP Attach document to Journal Entry

Using SAP, you can attach supporting documents that accessible to people who work in different place or only for your easy & quick finding. 
Many document types like Excel, Word, PDF, JPEG etc can be attached.

Attachment can be made even after you have posted the entry and also for parked entry.

Procedure :
1. Go to SAP FB03 

2. Click "Service for Object" icon

from path : System -> Service for Object

3 The following list of icons will be appeared

4. Click "Create" icon

Choose "Create Attachment"

5. Upload the file from your PC and attach to SAP.
You can repeat the process to upload multiple attachments as needed.

6. To check attachment Click "Attachment List " icon

P.S: For parked document, you’ll need to post it using FBVO

7. You can also write your personal note to the journal entry.
This will NOT be shown in Remittance advice or Line item


SAP VF01 Create Billing Document ( Sales Invoice)

1. To Create a billing document directly after creating a sales order (VA01)
Click Sales Document -> Billing

2. To Create a billing document at a later stage
- Go to SAP Tcode VF01
or Logistics -> Sales and Distribution -> Billing -> Billing Document -> Create

3. Enter document number you want to create a billing documents.

The last Sales Order number you created will be defaulted into the Document field.
Please be careful to ensure Sales Order number is inserted in this field when create a Billing Document.

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srinivasan shankaranarayanan,
Sep 25, 2011, 7:09 PM