Berkeley Youth Alternatives (BYA)
The Assistant Director serves under the direction of the Executive Director and the
Associate Director and provides overall management assistance and program support for
BYA's multiple programs. This position requires that the person be able to handle some
ambiguity at times, that the person share in the values of the organization, and that the
person believes in the ability of youth and families to change their lives with wrap-around
support. The person in this position must be able to absorb lots of information from
multiple departments and multiple people and to be able to make good decisions with the
information. He/She must be adaptable, analytical, and able to relate to multiple people
from various backgrounds and cultures. Finally, this position requires a person of high
integrity and a person willing to take on a lot of responsibility on behalf of the
a.Supervises the Administration Manager in his/her duties.
BYA Youth and Family Opportunity Hub
a.Handles logistics for meetings
b.Facilitates meetings of the staff affiliated with this project
c.Ensures that the workplan is being implemented
d.Works with the Data Manager and with the Evaluation team from the Alameda
County Public Health Department with the goal of producing user-friendly,
e.Ensures that youth and parent stipends are issued
f.Supervises MATCH Mentoring Coordinator
g.Assists with the supervision of the Family Support Coordinator
h.Ensures that surveys and questionnaires are distributed on a timely basis
i.Convenes monthly to bi-monthly meetings of stakeholders
j.Helps with fund development to sustain the Youth and Family Opportunity Hub
a.Takes the lead role in tracking invoices and contacting government and other
entities for payment for BYA services rendered
b.Maintains regular contact with the main payors of BYA contracts and grants
c.Ensures that reports and necessary documentation from BYA staff and
programs/departments are completed in a timely manner
a.Represents the organization as well as the Executive Director and Associate
Director at events and meetings in the community
b.Serves as a coordinator for BYA Special Events such as Annual Crab Feed and
Day at the Races
a.Serves as a backup for Payroll administration
a.Updates BYA's insurance policies in a timely manner.
a.Negotiates the rental agreements for BYA spaces.
Performs other duties as necessary or as requested by your Supervisor.
All employees are required to contribute positively to the workplace.
1.Master in Public Administration (MPA), Master in Public Health (MPH) with
concentration in Management, or Master in Social Work (MSW) degree required.
2.Five to 7 years of significant non-profit experience, preferably in a youth
3.Must be able to work independently and to resolve problems in a fast-paced
4.Must have excellent organizational, leadership, and coordination abilities.
5.Should have excellent interpersonal and communications skills.
6.Should enjoy working with people from diverse ethnic and socio-economic
Proficiency with Microsoft Office Software, including Word, Excel.
1.Valid California Driver's License or State Identification
2.Proof of ability to work in the US
3.Fingerprinting and Criminal Background Check through LiveScan
4.Transcripts of most advanced degree program
5.Submit one recent writing sample 5-7 pages maximum
LOCATION: 1255 Allston Way, Berkeley, CA.
HOURS: 20 hours per week. This is an Exempt position. Candidates should be willing
to work a flexible schedule to accomplish multiple tasks for the organization.
COMPENSATION: Commensurate with Budget, Education, and Experience
BYA is an Employment At-Will Employer.
Application: E-mail cover letter, resume, and 3 references to above or Fax to 510-849-
1421 . Two (2) of the references are to be in the form of Reference Letters that speak to
the following characteristics: 1) integrity--honesty, values, humility, and courage 2)
intent, motivation, and attitude 3) capabilities for the position and 4) results and
outcomes--track record. NO PHONE CALLS. Persons of Color strongly encouraged to
(The Submit Line should be: Assistant Director of Administration)