Submitting Entries

Entry form and other submission forms are dowloadable at the bottom of the page.
The 2012 Project Fabric Art Special Exhibit will be located across from the Girl Scout booth located in the Service Program Area.  As always we are looking for volunteers to man the booth, Girl Scout volunteers, girls & adults who can serve a 2 hour shift.  Two girls and one adult may volunteer for each shift.  Thurs, Fri & Sat - 9:30 – 11:30 a.m., and two hour increments thereafter until the final shift @ 5:30 p.m.; Sunday shifts on the hour from 11 a.m.- 1, 1-3 p.m. and 3-5 p.m..   This is a great opportunity for the girls who have their entries displayed to talk to visitors from around the world and show off their entries.   Last year we had a Brazilian Magazine interview us at the GS booth!    

Photographing Your Project

Remember, your item’s image is all that the jurors see in evaluating your entry, so the quality of the image is extremely important.

1. Submitting images of your project
Photos are to be mailed to GSSJC Program Department, c/o Melinda Gaskill, 3110 Southwest Freeway, Houston, TX 77098 or emailed to  All entries must be received by Saturday, September 1, 2012

You may not make modifications (this includes color correction). You may crop the background, but be sure not to crop too closely to the edges.

2. Required images

  • Send one full view of the completed item and one detail view. Quilting must be visible in the detail.
  • Identify each photo with your name, the item title, and whether it is the full view or the detail view.


3. Taking images of your project

  • Quilts Inc recommends using a minimum 4 MP (megapixel) digital camera, on highest resolution setting, and saving as a JPEG file. Consult your camera’s instruction manual to learn how to set your camera to take high-resolution photos. (You can probably access your camera’s manual online if it has been lost.)
  • Each image should be a minimum of 1800 pixels wide on its longest side. (Note: If your image has less than 1800 pixels on the longest side, do not increase it. Instead take another picture that has higher resolution.)
  • Lower megapixels and resolution settings can produce poor results that will eliminate a quilt because its color, design, and detail cannot be viewed clearly. It is not uncommon to see a wonderful quilt eliminated as a finalist because the quality of the image submitted is so poor that it is impossible to properly evaluate, especially the details. If you have any doubts, take another photo!

4. Suggestions for good photography

  • Make sure the entire item is visible in the full shot.
  • There should be no objects, people (including fingers holding an item), pets, or scenery in the picture. Do not try to take a “pretty” picture with gardens, trees, etc. in the background. The background will distract from your quilt and be a liability, not an asset.
  • Do not drape your item over furniture or lay it flat on a bed or on the floor.
  • Take photographs on a light neutral wall or background.
  • Learn how to crop your picture (in image editing software) so that a minimum of the background shows. Practice first on other quilt images to learn what to do. Remember, there is almost always a way to undo a modification such as cropping, if you don’t like the results.
  • To take the photo, position yourself directly in front of the item so that you have a straight-on angle.
  • Lighting should be as even as possible across the front of the item. Sometimes your best lighting is outdoors, but be careful about the time of day. Direct sunlight on the item can cause shadows or a glare that obscures details in the photo and can bleach out the color of your entry.
  • Make sure your camera is focused. If your hand is shaky, use a tripod or a solid surface for the camera.
  • Quilting stitches and design must be visible in the detail shot.
If your project is selected for the 2012 International Quilt Festival Special Exhibit,  additional information will be required. These will include a Label and a Standard Loan Agreement with Quilts Inc. 
An example of the Label:

Pensive Soul

by Mary Fisher 

  Sedona, Arizona


Techniques: Machine quilted, hand and machine embellished 

Design Source: Working in my new studio in Sedona and beginning a new chapter in my life. 

Worst is the middle of the night. Almost awake, ghosts of death crawl under the sheets with me. It's 1995 again. Everywhere I turn, new friends wasting into skeletons. It's 1993, Brian, once my laughing husband, is holding my hands as his fingers turn blue and cold. It's 2006, African children are unable to laugh, to breathe, to nurse. I've loved them all and saved not one of them. Not one. Not one. Then comes early light and coffee. My soul has been shaken again. It is quiet, pensive.
In keeping with GS guidelines only the girl's first name and last initial will be displayed. 
The Design Source information can be basic information or share a story as the example above.

Tracy van reet,
Aug 17, 2012, 2:06 PM
Tracy van reet,
Aug 17, 2012, 4:59 PM
Tracy van reet,
Aug 17, 2012, 3:03 PM