Using the School in the Park Google Drive

Since everyone who is part of SITP works for different institutions, Google Drive functions as our program-wide server: a central online location where all SITP materials can be found.

SITP Google Drive Organization

Every year, we create a “parent” folder in Google Drive for SITP curriculum, titled with the new school year, and share it with all SITP educators.

Within this folder, the next level of folders are grade level folders (3rd through 7th/8th).

Within each grade level folder, there is a folder for each institution that has a SITP rotation at that grade level.

And within those folders is a blank curriculum template for museum educators to complete, as well as a Resources folder where additional materials can be saved, and an Archives folder, where additional materials that are no longer being used in the rotation are saved.

Below is an example of what this folder hierarchy would look like for 3rd Grade at the Art Museum:

Google Drive allows for different types of permissions in its sharing settings:

          • View
          • Comment/Make suggestions
          • Edit

In the SITP Google Drive, all museum educators can “View” all content in all folders. Museum educators can only “Edit” their respective rotation folders.

Curriculum template “ownership”

All of the curriculum templates within the folders are “owned” by SITP, with museum educators able to edit their respective templates. This is a safeguard: if a museum educator “owns” a document in Google Drive and leaves the institution, and their email address with the institution is deactivated, all documents owned by that email address will disappear and the new museum educator will not have access to the SITP curriculum the original educator created.

--> NOTE that this “ownership” is solely a Google Drive designation. All curriculum created by museum educators for SITP are available for the educator, the institution, SITP, and the public, to use freely.

Updating SITP curriculum

Every year, we ask that all museum educators update their curriculum for the new school year, even if no substantial changes are planned. And rather than simply make a copy of the previous year’s curriculum and paste it into the new school year’s folder, we ask that educators create a new copy of the curriculum using the blank template in the folder.

The reason for this requirement is that it’s an opportunity for educators to reflect on every part of the curriculum, make sure that everything that being carried over into the new template is accurate, and, in recalling how the rotation and each activity went, to prompt adjustments that will make the curriculum more authentic, active, comprehensible, challenging, deep, or whatever the need may be.

Can updates be made to SITP curriculum during the school year?

Yes, absolutely. The benefit of having the curriculum in Google Docs format is that it becomes a “living document,” meaning that when changes are made in the document, everyone else who can view the document automatically sees those changes.

If, as you are teaching your curriculum, you decide you want to make changes, by all means update your curriculum in the Google Drive to reflect those changes (making sure to update the Week at the Glance as well as the activity descriptions). Our goal is for the curriculum to be an accurate snapshot of what’s happening during your SITP rotation. SITP staff, facilitators, and Rosa Parks/Wilson teachers all view the curricula as it is used throughout the year, so accuracy is important!

Uploading additional materials to the Resources folder

See the Additional Materials section above for more information on what materials to include.

To upload materials to the Resources folder, double click the folder to open it:

Click “New” on the top left:

Click “File upload” on the menu that opens:

Then find the file on your computer, and click “Choose”.

If the file is already uploaded elsewhere on your Google Drive, simple locate it, right-click on it, and select either “Move to…” if you’d like to relocate the file, or “Make a copy” if you want to keep the original where it is (you’ll then have to move the copy into the Resources folder).