Google Sites: Help and Instructions to Customize Your Site

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Recent Posts
  • Attachment Versions You can add attachments to a page, and attachments even allow for versioning. That is, if you upload a newer version of a file, older versions will be stored in ...
    Posted Aug 19, 2015, 8:22 PM by Julie Sharma
  • Google Sites and Mobile You can easily make your Google Site mobile-friendly by enabling one feature in Google Sites. Enabling this feature will change the way your site looks and works on mobile ...
    Posted Aug 13, 2015, 7:12 PM by Julie Sharma
  • Removing or Updating Google Search Results If you find incorrect information through a Google Search or content you'd like removed, here are some Google resources that may help:Issues with Google Maps/Business InformationSend ...
    Posted Aug 8, 2015, 11:16 AM by Julie Sharma
  • Change Google Site URL You can create a site in Google Sites but then effectively change the website address to your custom URL (e.g., www.mysite.com) (map your site to your domain ...
    Posted May 2, 2015, 11:48 AM by Julie Sharma
  • A Google Sites Start Guide Google Sites includes easy-to-use tools to help you put together your website. To make the most of your new site, here are a few tricks to get you ...
    Posted May 2, 2015, 11:49 AM by Julie Sharma
  • Page Layout When you need to arrange text, images, and gadgets on a page, choose from these preset layout options:be sure you are signed into your site at sites.google.com ...
    Posted Aug 8, 2015, 11:15 AM by Julie Sharma
Showing posts 1 - 6 of 36. View more »

Attachment Versions

posted Aug 19, 2015, 7:52 PM by Julie Sharma   [ updated Aug 19, 2015, 8:22 PM ]


You can add attachments to a page, and attachments even allow for versioning. That is, if you upload a newer version of a file, older versions will be stored in the site. By default, site editors and owners have access to all versions of an attachment, while site visitors only have access to the most recent version (you can change that setting to allow all site viewers to be able to access versions).

Enable Attachments

  1. While viewing your page (not in edit mode), select the settings gear and then Page settings
     settings gear > page settings (keyboard shortcut u)
  2. In Page Settings, be sure Allow attachments is checked
     Page Settings with allow attachments checked

Add an Attachment or Version of an Attachment

  1. While in view or edit mode, near the bottom of the page, select Add files, choose the file you want to upload and upload it. It will appear in the list with the file icon, name, size, who uploaded it and when, a version indictor (v.1, v.2, etc.), download arrow, and X to remove the file
    Agenda.doc uploaded as version 1 (v.1)

  2. To upload another version of the file, upload the file (with the same filename) again. When it is uploaded, the previous version will no longer appear; only the most recent version will show
     v.2 uploaded; v.1 no longer shows

  3. Those with access* can view previous versions of a file by selecting the version number in the list of files (e.g., click V.1). That will bring up the Pages section of Manage Site with a list of versions of the file
    Pages section of Manage Site showing 2 versions of Agenda.doc

    Those without access that click on the version (v.2, for example) will see a message indicating that they need permission, including a button to request access or switch accounts to access the content
     
  4. To upload another file repeat step 1

*Controlling Who Has Access to Versions

By default, only site editors and owners (collaborators) can access previous versions. However, you can make it so that anyone who can view your site can also view file versions.
  1. While viewing your site, select the settings gear and then Manage Site

  2. In General Settings, scroll to the Access settings section and for Users who can access revision history select Anyone who can view this site
    General Settings Access Settings

    Keep in mind that giving anyone who can view your site access to your revision history gives them access to not only file versions but also site/page revision history

  3. To change this setting back so that only site editors and owners can view versions, in the Access settings section for Users who can access revision history select Collaborators only
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Google Sites and Mobile

posted Aug 7, 2015, 5:46 PM by Julie Sharma   [ updated Aug 13, 2015, 7:12 PM ]


You can easily make your Google Site mobile-friendly by enabling one feature in Google Sites. Enabling this feature will change the way your site looks and works on mobile devices, and it can improve your site's listing in Google search.

Enable Mobile Friendly

  1. Select the settings gear and then Manage site
  2. Scroll down to Mobile and check the box for Automatically adjust site to mobile phones
  3. Select Save at the top

Preview Site As Mobile Device 

You can preview  the site as it would appear on a mobile device (or desktop)
  1. Select the settings gear and choose Preview page as viewer
  2. Select how to preview by choosing Mobile or Desktop from the top
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Removing or Updating Google Search Results

posted May 22, 2015, 3:12 PM by Julie Sharma   [ updated Aug 8, 2015, 11:16 AM ]


If you find incorrect information through a Google Search or content you'd like removed, here are some Google resources that may help:

Issues with Google Maps/Business Information

Personal Information Online 

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Change Google Site URL

posted Mar 9, 2015, 9:00 AM by Julie Sharma   [ updated May 2, 2015, 11:48 AM ]


You can create a site in Google Sites but then effectively change the website address to your custom URL (e.g., www.mysite.com) (map your site to your domain)
"'

There are several steps in to do this, and you have to be sure you own a domain (e.g., mysite.com) and can access the DNS records. You can purchase available domains from providers like GoDaddy.com. 

Google outlines the steps for this process here: https://support.google.com/a/answer/2518318?hl=en

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A Google Sites Start Guide

posted Dec 17, 2012, 7:28 PM by Julie Sharma   [ updated May 2, 2015, 11:49 AM ]


Google Sites includes easy-to-use tools to help you put together your website. To make the most of your new site, here are a few tricks to get you started.

Create a New Site

You of course begin by creating your new site. However, check out the tips below (like creating a test website first and being careful with templates) before you get too far into your new site.

Start with a Test Website

If you've created any type of document, you know that the first version is never final. In fact, in some cases, you probably scratch entire documents and start over.  This is true for websites, too.  
However, when you create a website, you're "locating" it at a web address, which, if you delete the website and start over, can be difficult to reuse. Because of this, I suggest creating a test website and then, once you're happy with the set-up, copying that test site to make your real site. Here's how.

Use Templates

One of the first decisions to make when creating a new Google Site is which template, if any, you'd like to use.  While there are many helpful templates, if you don't want to use all the elements, pages, images, etc. from the template, it can be overwhelming clearing out the content you don't want.  Alternatively, if you simply would like the header images, colors, and fonts of a template, you can add those after you create a site. This way, you will be able to make use of a template's colors, fonts, and images without getting all the pages and page content.  Here's how.

Choose Navigation

Once you've created your site, you'll be faced with one lone menu:. From this menu, it can be tricky to figure out how to modify the page content vs header, navigation, etc. To help clarify the various editing options, take a look at this how to.

Use Page Templates

To help organize your web pages, you can make use of Google's built-in page templates or create your own. The built-in page templates offer a blog-type page, file-storage page, list page, as well as basic web pages. Learn more about page template options.

Create a Go-to-page

If you use any of the special page types, you can bring highlights of the most recently posted items to one page, perhaps your homepage, thus making one go-to page where visitors can see a snapshot of recent entries.  This can be especially helpful for educators who want to make it easy for students to find updates on assignments, projects, class calendar and more at at glance.  Here's how.

Use Format and Colors/Fonts to Keep Consistent Format

When you edit a page, you have options to modify fonts, colors, and formatting by word or by section:edit toolbar
However, it can be better to change formatting at the site level to help keep format consistent between pages throughout your website.  Learn how.

Change Page Layout

When adding text, images, and gadgets to your website, you can use preset page layout options to keep your page organized.  Learn how.

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More on

Page Layout

posted Dec 17, 2012, 7:11 PM by Julie Sharma   [ updated Aug 8, 2015, 11:15 AM ]


When you need to arrange text, images, and gadgets on a page, choose from these preset layout options:
Layout menu options
  1. be sure you are signed into your site at sites.google.com
  2. click on the pencil to edit the page (top, near-center)
  3. click on Layout
  4. click on a layout, perhaps two column 
  5. add content as desired
  6. click Save to save and view changes
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Consistent Format

posted Dec 17, 2012, 6:47 PM by Julie Sharma   [ updated May 2, 2015, 11:50 AM ]


When you edit a page, you have options to modify fonts, colors, and formatting by word or by section:edit toolbar

However, it can be better to change formatting at the site level to help keep format consistent between pages throughout your website.  

Format Headings

  1. be sure you are signed into your site at sites.google.com
  2. click on the pencil edit screen pencil to edit the page (top, near-center)
  3. highlight the text to you want to format as a heading 
  4. click on Format
  5. select the level heading you want to make the heading, Heading 2, perhaps
  6. click Save to save and view changes
Mange Site, Colors and Fonts

Format Overall Colors/Fonts

Modifying overall color/fonts is done through more button > Manage Site > Colors/Fonts.  

Here are some examples of what you can change through these settings:
  • size, color, style of the font in the content of website pages
  • font marked as Headers
  • size, color, style of page title font
  • font and background of navigation text

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Copy Website

posted Dec 17, 2012, 1:22 PM by Julie Sharma   [ updated Aug 8, 2015, 11:08 AM ]


If you've created a site--perhaps as a test website or a personal template--and you'd like to duplicate it, you can easily copy it. manage site general copy site
  1. be sure you are signed in to sites.google.com with the account you created the site with
  2. from the site, click on the settings gear in the top right
  3. select Manage Site
  4. in the General tab, which you should be viewing by default, click on Copy this site
  5. in the To: Site name box, enter the new name for your website
  6. at the bottom, type the code shown 
  7. at the top, click Copy 


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A Google Sites Editing Guide

posted Sep 19, 2012, 7:47 PM by Julie Sharma   [ updated Mar 12, 2015, 6:17 PM ]



When you first create a Google Site, it can take awhile to figure out how to change your site to include the content you want with the look you want.  To help new Google Sites users get started, here are a few tips on where to go to add content and make changes to create the website you want.

FAQ

How do I get rid of the comment area on the bottom of the page?
This is done through More > Page Settings > uncheck Allow comments

Two types of editing for Google Sites:

  • page-specific edits (changes to an individual page such as adding content, images, gadgets, to one page)
  • overall edits (changes made to the entire site such as modifying header, footer, sidebar, navigation, and overall colors and fonts)

Page-Specific Edits

Most page-specific edits are available by clicking on the pencil edit screen pencil (top, near-center), which enables the following menu bar:

edit page

Examples of page-specific edits include
  • Insertinserting images, links, gadgets, documents, maps, groups, drawings, spreadsheets, calendars, charts, presentations, and more
  • Format: formatting text on the page as headings, sub- or superscript, or code and setting text alignment 
  • Tableadding tables
  • Layout: changing page layout to one, two, or three columns or left/right sidebar
  • adding and formatting text
  • link icon icon: creating a weblink
  • Tx: removing text formatting
  • <HTML>: modifying the page html
more action button page options
You can access additional page options by clicking on more button (top, near-center), which gives access more options, including
  • Revision History: to see a list of recent changes
  • Page settings: enable/show: titles, subpages, comments, attachments
  • Move page: to nest/unnest the page
  • Save/Change page templates:



Overall-Site Edits

Most overall-site edits are available by clicking on more button (top, near-center) > Manage site, which gives access to the options below:

manage site

Through
Manage Site, you can 
  • Recent site activityview recent site changes
  • Pagesview a list of pages and/or move pages to nest below others 
  • Attachmentsmanage site attachements
  • Page templatesmanage and create Page templates
  • Apps Scriptsmanage Apps scripts (programs) associate with site
  • Deleted itemsview or recover deleted items
  • Generalchange site name or description
  • Sharing and Permissionsshare your site and/or set access permissions for who can edit, view, or comment on your site and/or pages on your site
  • AdSenseadd AdSense to your site to earn revenue from ads
  • Web Address: change the url of your site to that of your own domain (i.e., map your site to  www.mysitename.com)

Note: General, Sharing and Permissions, AdSense, Web Address, or Themes, Colors, and Fonts only appear for those with owner access to a site, so those with only edit access to a site will not see these options.

Edit Sidebar

posted Sep 11, 2012, 8:22 PM by Julie Sharma   [ updated Aug 8, 2015, 11:13 AM ]


You can add, remove, change, or edit your sidebar, which is an optional vertical strip on the left or right side of your website.

FAQ

I don't have the option to Edit site layout and so I can't edit the sidebar. Why?
Only those with site owner access can edit sidebars. If you only have edit access, you cannot. 

Access the sidebar edit options

  1. be sure you are signed in to your site (sites.google.com)
  2. click on More
  3. sidebarclick on Edit site layout in the drop-down menu
  4. the edit site layout tool allows you to click on the various sections you want to modify directly. To modify the sidebar, 
    1. first be sure the sidebar option is selected (gray-color) from the Edit site layout buttons at the top (conversely, if you want to remove sidebars, click the sidebar button so that it is unselected (white-color))
    2. then click on the sidebar pencil icon icon to modify or the + icon to add navigations, text, or gadgets to the sidebar
  5. once changes are complete, click  Close  to save and view changes
new edit layout
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