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New Place for Techy Coach Blog Posts

posted Dec 16, 2015, 8:26 AM by Shawn Beard   [ updated Dec 17, 2015, 6:59 AM ]

All new blog posts can be found on the Techy Coach Blog page.  You can find this page here, on the toolbar above, or by visiting the direct link for the site.

If you are a subscriber, keep your subscription up to date by clicking here:  Subscribe to The Techy Coach Blog by Email  

If you need help with Google, don't forget to visit the many resources available above, including the long list of Tiny Tutorials!  

What's in the Data? View a Summary of Responses in the New Google Forms

posted Dec 16, 2015, 7:48 AM by Shawn Beard

In the Old Google Forms, users had the option of clicking on the Responses Menu and choosing Summary of Responses to view a list of students who have taken your assessment, as well as pie charts and diagrams showing a breakdown of student responses.  These tools are wonderful when dissecting the data to see mastery of a topic.  

You still have the same option in the New Google Forms, but it is much easier to find and allows viewing without switching to a new tab in your browser.  Just click on  Responses at the top of your New Google Form and view.  Its that easy!

Templates Available for Google Mobile Apps

posted Dec 16, 2015, 6:25 AM by Shawn Beard

If you've been waiting with bated breath for the coming of templates to Google Mobile Apps, then wait no longer!  Yesterday, Google launched templates in Docs, Sheets, and Slides for iOS and Android.  

Now when you create a document in any of these apps, you have the option of choosing from several templates.  Now formatting is a breeze, as it has already been done for you.  Take a peek at left.  

Make sure to visit the iOS app store or Google Play Store for your mobile device and update your apps to see these changes.  Also visit the launch site to see more about these changes.

Add A Collaborator to a Google Form

posted Dec 15, 2015, 8:49 AM by Shawn Beard

If you've ever created a Google Form in one account (say a personal Gmail account) and then wished you had created it in another account (your GAFE account, for instance), you've probably noticed that there is no SHARE button on Google Forms.  But you CAN still share a form with someone else.  All you have to do is Add a Collaborator to your form.  

To do this in the OLD Google Forms:

  1. Click on the File Menu in Forms and Click Add Collaborators.  
  2. In the Invite People section, add the email address of the person you want to share your form with, along with the level of permissions you wish to grant.
  3. Click Send and then Click Done.

In the New Google Forms:
  1. Click the More icon 
  2. Choose Add Collaborators
  3. In the Invite People section, add the email address of the person you want to share your form with, along with the level of permissions you wish to grant.
  4. Click Send and then Click Done.


ReUse and Combine Old Google Forms Questions in a New Google Form

posted Dec 14, 2015, 11:01 AM by Shawn Beard

Often, teachers will use Google Forms to create quizzes and tests throughout the semester to assess students.  Wouldn't it be helpful to combine questions from those old forms into one common assessment at the end of the semester?  Well, there isn't a quick fix for this right now, but here are a few tips on how to copy and paste them, while taking out some of the tediousness of this task.  This option utilizes the Chrome Extension, Tab Resize to make life a little simpler.

What's New for Google Apps Admins

posted Dec 11, 2015, 1:52 PM by Shawn Beard

A recap of all the Google Apps for Work features relevant to Admins released in November 2015. 

Copy Events from a Shared Google Calendar to your Personal Calendar

posted Dec 11, 2015, 11:41 AM by Shawn Beard   [ updated Dec 11, 2015, 11:41 AM ]

Sometimes when you subscribe to another organizational calendar, you want to copy events from that shared calendar to your personal calendar.  There is a quick and easy way to do this in Google Calendar.  To do this:

1. From Google Calendar, click on the event you wish to copy.
2.  Choose Copy to My Calendar.
3.  A dialog box will open allowing you to edit and save the event.  
4. Make changes if necessary and click Save.

The Essential Guide to Google Calendar - Part III: Share a Calendar

posted Dec 11, 2015, 10:51 AM by Shawn Beard

In the previous video for the Essential Guide to Google Calendar, we explored the creation of Secondary Calendars.  At some point, you may want to share your calendar with fellow teachers, parents, or students for the purpose of sharing information, or even sharing management and editing responsibilities for that calendar.  To help users understand how to share a calender, Part III explores calendar sharing.  Check out the video here:

If you missed Part I: Getting Started or Part II: Secondary Calendars, you'll want to go back and review that part of the series.  


The Essential Guide to Google Calendar - Part II: Secondary Calendars

posted Dec 10, 2015, 6:02 AM by Shawn Beard

In Part II of the Essential Guide to Google Calendar, we explore Secondary Calendars.  In addition to the primary calendar associated with your Google Apps account, you can also set up and share secondary calendars for any reason with anyone.  For instance, if you have an athletics schedule that you would like to keep track of and share with parents, faculty, staff and students, you can do that!  Users can create multiple calendars, track them by color coding them, and set up events in each, while viewing them from the same screen.  Watch the video below to learn how to setup secondary calendars.  

Look for future tutorials in this series on Embedding Calendars, Google Classroom & Calendars, and Setting Up Appointment Slots. Did you miss Part I:  Getting Started?  Check it out here!

The Essential Guide to Google Calendar - Part I

posted Dec 9, 2015, 10:05 AM by Shawn Beard   [ updated Dec 9, 2015, 10:17 AM ]

Reminders for Google Calendar Mobile Apps

Recently, Google made changes to Google Calendar allowing users to add To-Dos or Reminders to their calendar.  This is great because as Reminders are added to your calendar, they also follow you from day to day if left unchecked.  In other words, if you never mark your reminder as completed, it will follow you to the next day so you never forget you have a To-Do that still needs To-Be-Done!  Reminders are already integrated into Google Calendar for iOS and Android Mobile users, and we will see this feature in full force on the desktop version of Google Calendar soon.  For more information on this change visit the Official Gmail Blog.

New to Google Calendar?

If all this talk about Google Calendar is new to you, check out my video series - The Essential Guide to Google Calendar.  Part I:  Getting Started is here:

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