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As elected public officials, School Committee members shall exercise caution when communicating between and among themselves and School Officials (Administrators, Faculty and Employees) via electronic messaging services including but not limited to electronic    mail    (e-mail),    internet    web    forums,    and    internet    chat    rooms.


Under the Open Meeting Law, deliberation by a quorum of members constitutes a meeting. Deliberation is defined as movement toward a decision including but not limited to the sharing of an opinion regarding business over which the Committee has supervision, control, or jurisdiction. A quorum may be arrived at sequentially using electronic messaging without knowledge and intent by the author.


School Committee members should use electronic messaging between and among members and School Officials (Administration, Faculty and Employees) only for housekeeping purposes such as requesting or communicating agenda items, meeting times, or meeting dates. Electronic messaging should not be used to discuss Committee matters    that    require public discussion under the Open Meeting law.


Under the Public Records Law electronic messages between public officials may be considered public records. Therefore, in order to ensure compliance, the Secretary of the School Committee shall be copied on all electronic correspondence between and among members of the School Committee. Copies of the correspondence shall be retained and available to members of the School Committee through the central office in the same fashion and timely manner as any other School Committee record.




LEGAL REFS.:            M.G.L 4:7; 39:23A, 23B; 66:10



SOURCE:  Georgetown


Adopted on:     September 27, 2007