SAP SOP Set Parameters for Info Structures and Key figures

Study Material Contributed by Ulhas Kavle - Senior SAP Consultant

The next step after creating the information structure would be to set the flexible planning related configuration parameters for the structure. The transaction code to set these parameters is MC7F.

Fig – SOP_2

The following are some of the important factors which are set where configuring the information structure’s planning parameters:

A) Planning Method:

In case you are using a flexible-planning-based-self-defined information structure, the next step after the creation of this information structure should be to define the planning method. There are actually 2 types of planning methods offered by SAP right now, which is consistent planning or level by level planning.

The planning method determines the method of disaggregation of data and the storage of data at various levels of planning.

Consistent planning:

In Consistent planning the data is consistently maintained between the planning level (planning hierarchy), i.e. any change in data at any one level is automatically disaggregated or aggregated to all the other levels, this defines the consistency in key figure data between the levels.

The consistent planning method uses only one information structure to enable it to keep the data consistent. And since it has only one information structure in which the data is stored, you would need to create only one planning hierarchy master data. The planning hierarchy master data would defines the actual values of the characteristics levels and the disaggregation percentages between the levels. The system uses these disaggregation percentages and calculates the proportional factors between the levels; these proportional factors are used for automatic disaggregation or aggregation.

The data is consistent planning is therefore inarguably stored at the most detailed level and passed to the higher levels consistently and automatically. Consistent planning forms one solid unit hierarchy of the characteristics combinations, i.e., any change in the key figures at any level for any of the characteristics is automatically propagated to all the levels in the structure.

Illustration for Consistent Planning

Automatic Disaggregation of the Total Sales Order Qty in Consistent Planning

Fig CP1

Automatic Aggregation of the Total Sales Order Qty in Consistent Planning

Aggregation is carried out when the plan is opened at higher levels.

Fig CP2

Any change in key figure data at one level is consistently reflected at all the levels, i.e. automatic aggregation and disaggregation between levels.

The Distribution channel = AA’s data is increased from 180 Units to 210 Units in Consistent Planning

Fig CP3

Level by Level planning:

In level by level planning method, the plan is prepared for each level; the disaggregation or aggregation of key figures values from one level to the other level is triggered out manually. Therefore it would not be wrong to say that the data at each level in a planning table (information structure) can be changed without affecting data at other levels.

In level by level planning when disaggregation is done, the key figure data lying at the lower most level will get overwritten by the disaggregated data from the higher levels and vice-versa.

Plans at various levels are discrete and independent of other levels; they may not be tuned with each other till the aggregation and disaggregation is carried out.

Also it would not be wrong in saying that you would be working with one information structure whose planning method is “level by level planning method”

To have the data at the lower levels, the higher level data has to be disaggregated manually level by level (use disaggregation function in the planning table). Nevertheless one can set up automatic background jobs to execute the disaggregation function.

Illustration for Level by Level Planning

Level by Level planning data at the highest level in the planning table

Fig CP4

Trigger Disaggregation to the Next Level - Distribution Channel Level (See below)

Fig CP5

Trigger Disaggregation to the Next Level - Division Level (See below)

Fig CP6

Trigger Disaggregation to the Next Level - Material Level (See below)

Fig CP7

Any Change at a Level would remain their till Disaggregated or Aggregated is Triggered (See below)

Fig CP8

Trigger Aggregation to the Higher Level after the Change – Sales Organization Level (See below)

Fig CP9

Trigger Disaggregation to all Lower Level after the Change – Level by Level (See below)

Fig CP10

B) Planning Periods:

Here you have to set the planning period that you would use in planning. Changing the type of period at a later stage is not possible. So it is recommended to include the period type very carefully.

C) Other parameters:

Other parameters like the planning plant defines the plant and its resources that will be used for rough cut planning, unit of measure, currency, factory calendar to know the days of the month available for the plan, Switching off DB update restricted to planning type key figures, ALE permitted etc. Selecting the “switching off the database” indicator would allow more than one users save the planning.

Key figures planning parameters

Fig – SOP_3

There are some planning parameters which are to be set for the key figures of the information structure as shown in the screen above. For example for the key figure KWMENG – Order quantity, you could select parameters such as:

“Allow forecast for the key figures” – if forecasting is not selected for the key figure, then forecasting is not possible for the key figure in the planning table.

“Allow time based disaggregation”, “decide type of aggregation” (average value of the total key figures value of a lower level is aggregated to the higher level or the total of key figure values of the lower level is aggregated to the higher level or no aggregation is to be carried out at all from the lower level to the higher level). It is always recommended to use total aggregation method.

An example of “Total Aggregation” can be as below, where the Sales organization is the top most level, then the distribution channel and then the division and finally the material level.

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