RUSA Allocations FAQs
1. Why didn’t we receive any funding for our program/trip/conference/competition?
As per the RUSA Allocations guidelines, we can only allocate funds to a program that fits the mission statement of the organization and has educational value for the entire Rutgers community.
2. Why do some groups get more money than our organization?
We base our allocations on the amount of funding each group requests in order to hold a successful program/trip/conference/competition. This being said, we suggest that student organizations seek additional funding from community and corporate sponsors outside of the Rutgers community.
3. How do I get more money for my program/trip/conference/competition?
Hand budgets in on time and follow deadlines. Adhere to the RUSA Allocations guidelines (pay close attention to what is fund-able and not fund-able!). Ask RUSA Allocations Board members any questions before submitting budgets. Be as detailed as possible when submitting budgets; ask for everything you need no matter how big or small. Remember capital equipment funding is available every three years. RUSA Allocations is not intended to fund 100% of your event's expenses, so seek additional funding through fundraisers and co-sponsorships with other organizations. And if all else fails, come to an appeals meeting!
4. I want to change my program. How do I do that?
If your new program is very similar to your original program (e.i. a trip to U.S. House of Representatives changed to a trip to the U.S. Senate), your advisor should be able to approve the change. The missions of the new and old event must be the same. You should always talk to your advisor to determine if the change is significant enough to use your funds for the cancelled event.
Therefore, if you decide to cancel an event and decide to hold another event in place of that one and the changes aresignificant, you must sign up for an appeals meeting once the semester starts. An example would be if your original program is trip to Capitol Hill and changed to a talent show fundraiser. You can do so by filling out a new budget for that event under the "Appeals Meeting Sign-Up" tab.
All in all, the key takeaway is that funds for a cancelled event cannot be used towards a new event unless approved by the allocations board or your advisor. Please check with your advisor first!
5. Can I use money from one event for another event?
Leftover money from one event cannot be put towards another event. If your new event has a similar mission and similar costs, with the approval of your advisor, you can transfer the original funds to the new event. (See #4). But if the event has a different mission and does not have the same expenditures, you must sign up for an appeals meeting so that the RUSA Allocations board can review your new program.
6. If we have money left over, will that hurt us in the future?
No, that will not hurt your organization. We realize that a program may or not be successful during the semester due to circumstances beyond your control or that your expenses may not be as great as you initially estimated. At the end of every semester, unused funds are taken back from your account by the RUSA Allocations treasurer. Each semester, the RUSA Allocations board funds your requests without consideration of past programs.
7. Why can’t we have a retreat/social/end-of-the year/freshman orientation event?
It does not meet the mission of your organization and is a misuse of student fees. Information regarding non-fundable events can be found on our guidelines.
8. Why can’t we request funding for the involvement fair or Rutgers Day?
Student Involvement fair, organizations can use their organizational maintenance funds, effective Fall 2015. Rutgers Day funding is through a seperate process that is NOT by RUSA Allocations.
9. What are common non-fundable items?
T-shirts, and giveaways including; prizes, plaques, trophies, flowers for honorariums, etc. are non-fundable items. The purchase of these items cannot be funded because student fee money cannot fund gifts as per the RUSA Allocations guidelines. However, student organizations can use their generated revenue to purchase such items.
10. Who is the Allocations Board?
The Allocations Board is a group of appointed student leaders who are responsible for allocating approximately 1.5 million dollars to all of the student organizations at Rutgers. The Allocations Board is an arm of RUSA. Get to know us on the “Meet the Allocations Board” page of our website!
11. Is the Allocations Board paid?
No, the board is not paid. Each position on the board is voluntary. Every year, any undergraduate Rutgers student is invited to apply to be on the board. Once his/her application is received, an interview with outgoing board members and the RUSA Allocations Board advisors is scheduled, and the new board members are selected by RUSA. If you or someone you know is interested in applying, please visit our website.
12. What is SABO and how do I access it?
SABO, the Student Activities Business Office, acts as Rutgers’ bank. Treasurers (and one other officer) have access to the online account (http://rcsfao.rutgers.edu/). The SABO office is in the SAC where you can pick up checks and other monetary forms.
13. Who can cater my event?
Any student center vendor or Rutgers Dinning Hall services can cater your event. If they are unable to prepare the foods required at your event (e.g. Cultural foods), and that certain type of food meets the mission of your event, you can purchase it from an approved outside vendor. A list of approved vendors can be found at any student center or through the advisor of your organization.
14. What are the rules for requesting advanced funding?
Advanced funding is pretty much equivalent to a loan. Groups that want to request advanced funding should sign up for a time slot at an appeals meeting on the website and present their loan proposal. If we approve the loan, the RUSA Allocations treasurer, the student organization treasurer and the student organization advisor must sign a form outlining the payment plan of the advanced funding. The loan/advanced funding must be paid back within 3 semesters or else you will be unable to receive funding through appeals. However, you can still get funding through semesterly budgets.