Before each Rotary year (July 1st) each incoming President and incoming Board members establish the year's goals on the Planning Guide for Effective Clubs. The plan is a tool (based on the Club Leadership Plan. see below) to help assess the club's current state and establish goals for the comming year. It covers six sections, the five Committees and a Leadership section (groom members). There are also "action steps" after each section. This document is to be turned in to the Assistant Governor by 1 July.
During the same period of time; the past, current, and incoming club officers work together to customize a Club Leadership Plan for their club based on nine practices.
Briefly, the nine practices cover;
(1)long range goals (3-5 yrs on: membership, service projects, the RI Foundation, and leadership development), (2)annual goals (Planning Guide for Effective Clubs), ensure productive (3)club assemblies (keep all members current and feel included in the club activities), a club (4)communication plan (between club members and also with the district leaders), (5)continuity plan (succession - groom future leaders), (6)ammend club bylaws (reflect committee structure, roles, and responsibilities), (7)increase fellowship (fun leads to involvement), ensure (8)club involvement (every member needs to be active), and develop a comprehensive (9)training plan (new member orintation, district assemblies, leadership development workshops, etc).
The Club's current and incoming board members meet to decide how the club will implement the Club Leasdership Plan. A Club assembly is held to inform the entire club of the decision and discuss participation with all club members.
The club's current and incoming board members then finalize a timeline to imlement the plan that includes transition activities and keeps members as involved as possible. The club's bylaws also need to be updated in accordance with the plan.
At the start of the Rotary year (July 1st), the club committees pusue the club goals. The Planning Guide for effective Clubs is also updated as needed.
On Jan 1st, assess the plan. The leaders and members review their Club Leadership Plan and make any necessary adjustments, including revisions to the bylaws. On May 1st, incoming leaders prepare anew.
Bylaws - The club bylaws provide guidelines for managing the club. The RI recommended bylaws may be changed by any club to meet it's conditions, provided such changes are not out of harmony with primarily the Standard Club Constitution. The club constitution can not be ammended by the club (except name and locality).