RHS: Order of the Phoenix Club Constitution (2011-2012)
ARTICLE I – NAME
The name of T.R. Robinson High School’s chapter of the Harry Potter Alliance is RHS: Order of the Phoenix (RHSOP.)
ARTICLE II – AFFILIATIONS
RHS: Order of the Phoenix is affiliated with T.R. Robinson High School and, as a registered chapter, is an official extension of the international organization known as the Harry Potter Alliance (HPA).
ARTICLE III – PURPOSES AND GOALS
Section I – Mission Statement
RHS: Order of the Phoenix will promote the campaigns and initiatives of the Harry Potter Alliance in our school and local community. We will provide an unique and healthy experience for members and fans of the Harry Potter series who join RHSOP. We will fight against social injustices and promote the message of the Harry Potter books which is love and understanding are more powerful than fear and hate.
Section II – Goals
Our local chapter of the Harry Potter Alliance will include three different focuses in all of our
projects. First, we will work to promote various Harry Potter Alliance campaigns throughout
the year. Second, we will work to bring these campaigns and initiatives to our school and community. Third, we will focus on strengthening our own chapter leadership and structure.
Section III – Goals of Affiliate Harry Potter Alliance
The Harry Potter Alliance is an international organization that aims to help educate
individuals and communities alike on various social action and social justice-based initiatives
by drawing links between the book series by J.K. Rowling and our world. The Harry Potter
Alliance currently focuses on issues such as Fair Trade and activism, media reform, improving
literacy, and environmental concerns in addition to having a larger focus on inequalities based
on race, social class, gender, etc. Examples of each of these subjects can be found in the
Harry Potter series, and we believe that by linking these issues to the popular series, we can
reach more people on campus and educate our community in an innovative way.
ARTICLE IV – MEMBERSHIP
Section I – Selection
Application for membership shall be open to all T.R. Robinson High School students. Members must be willing to adhere to the rules of the chapter, as well as work with the chapter and its members to attain the goals of the chapter. The chapter does not discriminate on the basis of race,
creed, gender, sexual orientation, finances, or anything else, insofar as the member is willing
to work to further the goals of the chapter. However, only 40 members are allowed each year and each prospective candidate must submit an application. Previous acceptance into the club does not guarantee admittance the following year unless they are a House Leader or officer who was voted for before the end previous school year
Section II – Grounds for Removal
A member may be dismissed from the RHS: Order of the Phoenix if they miss three consecutive club meetings without a valid excuse (either a pass from a teacher or illness, ISS or ATOSS does not count) or if the member displays unfavorable behavior at events or during meetings. Any serious violation of the T.R. Robinson High School Student Code of Conduct, as well as serious federal, state or local law violations will result in punishment up to and including permanent expulsion from the RHS: Order of the Phoenix. The punishment will be decided in a meeting of all officers, the Club Sponsor, and House Leaders in which the member will be given an opportunity to account for their violations. The officers, Club Sponsor and House Leaders will then review the situation and make a decision. The member in violation will be notified of the outcome of the meeting in an expeditious manner. State law is defined as the laws of the State of Florida; local law is defined as the laws of Hillsborough County and the city of Tampa.
ARTICLE V – OFFICERS
Section I – Officers and Duties
All House Leaders: Shall hold paramount the welfare of the chapter and shall work to ensure its
success and continuation.
President (Chapter Organizer): Shall preside over regular and executive meetings, coordinate
group activities, and communicate with the officers, advisor, and the Chapter Coordinator of
the Harry Potter Alliance. Shall work as a liaison between Campus Activities and the chapter.
Shall work as a liaison between the Harry Potter Alliance and the chapter. Shall perform other
functions as appropriate to administer the general operation of the chapter.
Vice President: Shall assist the president and preside over meetings in absence of the
president. Shall oversee any funds related to the chapter. Shall make note of any issues
brought up in official club meetings and officer meetings. Shall work with the President to
organize events and plan for meetings.
Section II – House Leaders
1) House Leaders will be in charge of the well-fare of their House and in charge of passing along information given to them at House Leader Meetings.
Section III – Election Process
1) Elections shall be held in mid-March, or as close to March 15 as convenient. Notice of
elections must be given at least 15 days in advance, with reminders each subsequent
week. Elections will be held during normally scheduled meeting hours.
a. President- Student at T.R. Robinson High School, chapter member for two semesters.
Must be present all non-spring/summer semesters of term of office. Must attend at least two-thirds of chapter meetings during term of position.
3) A quorum must be present and a simple majority vote will win. In case of a tie, a runoff election will be held to determine a winner. Newly elected officers shall assume
responsibility at the end of the current semester.
Section IV – Removal of an Officer
When an officer fails to meet or maintain the minimum qualifications set forth in Article V,
Section I, or violates chapter regulations as defined in Article IV, Section II, said officer shall
be removed in the manner as described in Article IV, Section II.
ARTICLE VI – ADVISOR
1) The advisor to RHS: Order of the Phoenix shall be a T.R. Robinson High School employee as defined by the Human Resources Department. The advisor will be willing to obtain an
appropriate level of experience, resource information and knowledge related to the mission, purpose and activities of the chapter.
2) The advisor may regularly attend executive and general meetings. They may be
available for consultation outside of these meetings.
3) The advisor will assist the organization with the development of goals and
objectives for the academic year. The advisor will also assist the organization with
event planning and facilitation. The advisor will be willing to attend events when
necessary as identified through the planning process.
4) The advisor will be aware of the T.R. Robinson High Schoo Student Code of Conduct [
and will assist the organization with adherence to the expectations contained within said document.
ARTICLE VII – MEETINGS
Section I – Meeting Schedule
Regular chapter meetings will be held as determined through an election process. A quorum
must be present and a simple majority vote will win. In case of a tie, a run-off election will be
held to determine a winner.
Section II – Quorum
A quorum shall consist of 33.3 percent plus one (33.3% +1) or 1/3 of the active chapter
members must be present to conduct official business.
Section III – Election Process
Meetings will be held on club days, but there will be practices for Quidditch team members on Monday, Wednesday, Friday and possibly some Saturdays. There will also be optional outside events, and mandatory extra meetings with a required 6 day notice.
ARTICLE VIII – FINANCES
All monies belonging to this organization shall be deposited and disbursed through a bank
account established for this organization by the T.R. Robinson High School Student Alliance. All funds shall be deposited within 24 hours after collection. Expenditures shall be made in accordance with applicable rules/laws governing said transactions.
ARTICLE IX – AMENDMENTS AND REVISIONS
Section I – Amendments and Revisions
This constitution may be amended at any time through a unanimous vote of officers, subject
to the approval of Campus Activities.