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06. Cash Disbursements/Invoices

  1. All checks require two signatures, and 3 signers are authorized to sign checks, the Treasurer, President, and Secretary. All voided checks are marked “void” and filed with the bank statements.
  2. All cash disbursements are authorized by the Treasurer. Invoices, travel vouchers, requests for reimbursement of expenses, and packing slips are matched to the request before payment is made.
  3. The Treasurer will verify the allowability of the request within the approved budget or with special action at a membership meeting. The request for payment is signed or initialed by the Treasurer. The Treasurer ensures funds are available prior to disbursing funds.
  4. Copies of all invoices/receipts will be maintained by the Treasurer for all expenditures.