- All checks require two signatures, and 3 signers are authorized to sign checks, the Treasurer, President, and Secretary. All voided checks are marked “void” and filed with the bank statements.
- All cash disbursements are authorized by the Treasurer. Invoices, travel vouchers, requests for reimbursement of expenses, and packing slips are matched to the request before payment is made.
- The Treasurer will verify the allowability of the request within the approved budget or with special action at a membership meeting. The request for payment is signed or initialed by the Treasurer. The Treasurer ensures funds are available prior to disbursing funds.
- Copies of all invoices/receipts will be maintained by the Treasurer for all expenditures.