minutes Wednesday, January 6th 2010
full value contract
Our Guest’s Business
Our Old Business
RCDH Logo: Update by Brian. Brian will consult with Talus. He will continue to work on this project as time allows.
Decision: No new information at this time.
New Treasurer/New VP: Members discussed Treasurer duties. Don reported about his meeting with Marti about the financial procedures which are adequate at this time. Don discussed his role as a “special projects” person, keeping the big eye on the financial future of RCZC. Don will focus on a sustainable RCZC practice space. Board member roles were reviewed within the context of the workgroup structure. Jeff reported that he made contact with two potential VP volunteers. One member continues to show interest in a job share, and the other declined.
Decision: RCZC board will continue to engage members about board volunteer opportunities. Volunteer needs will be discussed at the annual meeting on 1.16.2010
Action: Don will reach out to volunteers within the Finance and Building Workgroups.
Action: Tim and Don will meet to discuss RCZC building and financial history.
Annual Meeting: Finalize any last minute items and discuss invitations. The group discussed the purpose of the meeting. Ideas were as follows, transparency, budget and finance, workgroup structure and volunteer positions, celebrating sangha, open forum from sangha.
9:00 zazen, kinhin,
9:30 Blessing Ceremony
10:00 Annual Sangha Voices
11:00-12:00 Tea and sangha
Decision: Board members will do very little presentation. The will have materials prepared and will speak briefly in a circular format.
Action: Annual Meeting notes will be taken by the RCZC Secretary.
Action: Jeff-RCZC Service & Full Value Contract, high trust. low fear.
Kate- Membership Update
Tim- Revised Workgroup structure
Don- Finance overview and special projects
Brian-Tech Systematic and comment cards
Our New Business
Workgroup Structure Revisions: Review the workgroup changes. Tim proposed eliminating Sustainability and Donor Relations Workgroup. Sustainability is happening everywhere, but not in a separate group. Since there are no large donors to work with, the Donor Relations group is unnecessary. Another proposal was to make the Library it’s own workgroup and place it under the Spiritual Director, and to add Member Support under the Membership Workgroup.
Technology Workgroup Update:
Decision: moved to next meeting.