Queen's Secularists and Inquirer's  Constitution


Pointing to another world will never stop vice among us; shedding light over this world can alone help us

- Walt Whitman

Article I: Name

The name of this club shall be Queen’s Secularists and Inquirers (QSI). It shall be a student club located on Queen’s Campus.

Article II: Objectives

The objectives of the club are:

i.                     To provide a viable community for the members of Queen’s University with various secular worldviews, including humanism, scientific naturalism, atheism, agnosticism, and skepticism.

ii.                   To raise awareness about the secularist point of view as a moral and valid option, and allow an authentic dialogue to take place concerning the difficulties of human condition and the dangers of dogmatic thinking.  

iii.                  To hold both academic and charitable events with the intention of educating the members of the Queen’s community and benefiting those in need, and actively engage in social and political activism in all levels of education, in media, and in community and governmental matters.

Article III: Affiliation with the Alma Mater Society

The constitution of the AMS shall take precedence over this constitution. In particular, the following sections of the AMS constitution shall be recognized: 2.01.03, 7.01, 7.02

Article IV: Membership

Full Members of the club shall consist of any student or faculty member of Queen’s University and those interested in the Kingston community.

All full members are liable to an annual membership fee prescribed by the Executive Committee at its first meeting each September and approved by the club as a whole.

Full AMS members have the right to vote at the meetings of the General Assembly, seek nomination and be elected to an AMS office.

Article V: Structure of the Executive Committee

1.       The Executive Committee consists of six Executive Officer positions, filled by volunteers; in the case where two or more members volunteer for the same position, an election must be held by the members of the club.

2.       The Executive Officers shall be: Chairperson, Vice-Chairperson, Treasurer, Secretary, Public Relations Director, Web Manager.

3.       The Executive Officers shall have such powers and duties as are assigned to them by the constitution and as may be delegated to them from time to time by resolution of the Executive Committee.

4.       The Executive Committee shall serve as such without remuneration, and no Officers shall directly or indirectly receive any profits from their positions as such.

5.       The quorum of Executive Committee shall be four of its Officers, one of whom must be the Chairperson or Vice-Chairperson; voting shall consist of a simple majority of those present.

6.       The Executive Committee may create special sub-committees. At least one Executive Officer shall sit on any such committee.

7.       The term of office of all Officers shall end on the 30th day of April each year.

Article VI: Duties of the Executive Officers

1.       Chairperson: The chair person shall

a)      Officially represent Queen’s Secularists and Inquirers (QSI)

b)      Be responsible ex-officio for all public relations of QSI

c)       Preside at all executive and general meetings

d)      Coordinate all activities of QSI

e)      Coordinate all subcommittees

f)       Be responsible for all correspondence

g)      Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

2.       Vice-Chairperson: The Vice-Chairperson shall

a)      Assist the Chairperson in the coordination of all QSI activities

b)      Assume the role of Chairperson in his/her absence

c)       Give notice of all meetings of QSI

d)      Be responsible for all space bookings and equipment rental

e)      Be responsible for allocation, supervision, and maintenance of all QSI equipment

f)       Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

3.       Treasurer: The treasurer shall

a)      Be the financial officer

b)      Maintain all financial records and receive all money due to QSI

c)       Present a final statement every month to the Executive Committee

d)      Make a final report to the QSI at the end of his/her term of office

e)      Propose an estimated budget in September for QSI activities for the year

f)       Sign all cheques of QSI with permission of the Executive Committee

g)      Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

4.       Secretary: The secretary shall

a)      Keep minutes of all Executive and General Meetings

b)      Keep a record of all members of QSI

c)       Carry and file all correspondence

d)      Assist the other executive officers in their duties

e)      Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

5.       Public Relations Director: The Public Relations Director shall

a)      Be responsible for promoting all QSI events

b)      Be responsible for all publicity and press release of all events sponsored by QSI

c)       Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

6.       Web Manager: The Web Manager shall

a)      Create and frequently update a website for QSI

b)      Work closely with the Public Relations Director to help promote QSI online.

c)       Engage in a dialogue with other members of the club to decide (and question when necessary) the ideological, philosophical, and practical direction of the club

Article VII: Duties of the Executive Committee

1.       The executive Committee shall:

a)      Hold its first meeting before the end of the September and thereafter every one to two weeks as deemed necessary

b)      Carry on the business of the QSI within the limitations of this constitution and its bylaws

c)       Regularly seek the wishes of QSI members and always strive to honour them

Article VIII: Provisions for the Constitution of QSI

1.       Elections:

a)      A General meeting shall be held before the last week of March in order to elect two of the six Executive Officers for the following year with the remaining four to be elected by the end of the September.

b)      The vote shall be by secret ballot

c)       The outgoing Chairperson shall chair the proceedings and report the result

d)      Candidates need a majority to be elected.

2.       Executive Committee Transitions:

a)      The newly elected Executive Officers shall request the serving Executives for all files and bank accounts of QSI before the 30th of April

Article IX: AMS Assembly

The AMS Assembly, as the highest legislative body representing students at Queen’s, constitutes the ultimate source of authority for the QSI. Moreover, it can set up ad hoc committees with specific terms of reference to investigate financial matters and report to its next meeting.

Article X: Funding

1.       In accordance with Section 7.02 of the AMS constitution, the QSI recognizes it is eligible to receive either or both student activity fees and Assembly grants. Eligibility for receiving Club Grants shall be restricted to those student organizations receiving funding from neither student activity fees nor Assembly Grants. Any funding received from the Society shall be spent for the purpose for which it was requested.

2.       The QSI shall be eligible to fundraise and to receive donations. Fundraising efforts and donations in excess of $5000 shall in all cases to be coordinated through the AMS Advancement and Development Officers and the Queen’s University Office of Advancement business office.

Article XI: Amendments

The constitution shall be reviewed annually and any amendments shall be immediately presented to the AMS for approval, through the Commission of Internal Affairs.