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SB 272: CALIFORNIA PUBLIC RECORDS ACT

Approved on October 11, 2015, adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.

Enterprise System
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

·  A multi-departmental system or a system that contains information collected  about the public.

·  A system that serves as an original source of data within an agency.

An Enterprise System does not include any of the following:

·  Information Technology security systems, including firewalls and other cybersecurity systems.

·  Physical access control systems, employee identification management systems, video monitoring and other physical control systems.

·  Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.

·  Systems related to 911 dispatch and operation or emergency services.

·  Systems that would be restricted from disclosure by Section 6254.19.

·  The specific records that the information technology system collects, stores, exchanges or analyzes.

Requirements
1. Create a catalog of enterprise systems, containing:

  • Current system vendor
  • Current system product
  • System's purpose
  • A description of categories or types of data
  • The department that is the prime custodian of the data
  • The frequency that system data is collected
  • The frequency that system data is updated

2. To make the catalog publicly available upon request
3. To post the catalog in a prominent location on the agency's website

Enterprise System Catalog; click HERE

If you would like to request public records, complete and submit the Request for Public Records form; click HERE

Exception
PVVTA is unable to post other enterprise systems because they are associated with security and Protected Critical Infrastructure related to the PVVTA's transit systems

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