Fiscal Information


Community Support Grant Guidelines (DRAFT)

This grant program is directly related to our Strategic Plan.

Funding must be used to meet preparedness needs at the local level to enhance planning, training, exercises, communication and/or response.

Grant Timelines and Award Dates

Month

Activity

Responsibility

August

 

Develop draft workplan

Coordinator

 

 

Develop draft budget

Coordinator

September

Week 3

Establish mini-grant amounts, allocations and criteria

EC

October

Week 1

Mail applications

Host

November

Week 1

Applications due to Host

Communities

 

Week 2

Host forwards applications to Coordinator for approval

Host

 

 

Approves and notifies Host or forwards request to DPH

Coordinator

 

Week 4

Host mails checks to communities

Host

January

Week 3

EC determines if there is $ for round 2

 

Feb

Week1

Mail applications

Host

March

Week 2

Applications due

Communities

 

 

Approves and notifies Host or forwards request to DPH

Coordinator

March

Week 4

Host mails checks to communities

Host

June

Week 3

Determines if additional funding available to communities

 

August

Week 1

All grant money must be spent

 

 

 

All unexpended funds must be returned to the Host Agency by August 2 2010

 

Roles and Responsibilities

Executive Committee

§         determine grant criteria and amounts at their September meeting in

§         determine grant criteria and amounts of 2nd round at their January meeting

§         determine if criteria and amounts of additional funding at their June meeting

§         approves requests beyond established amounts

Coordinator

§         approves all requests based on EC criteria

§         forwards and  advocates for requests not on the approved list or capital requests to DPH:

§         reviews application notice and form

§         forwards requests beyond EC established amount to the EC for review

Host Agent

§         sends grant announcement and requests to communities by letter and email

§         receives applications and forwards to the coordinator

§         sends award notices

§         send checks to communities

§         gathers receipts and documentation

§         develops budget report

§         ensures unspent funds are returned

§         maintains records


Communities

§         return completed application with all required information to host

§         follow all fiscal guidelines (local, state, federal, HPHPC)

§         return required documentation

§         return unexpended funds

§         maintain required documentation for review

§         use best business practice and follows local and state procurement laws

See the attachment for details about allowable and prohibited expenditures. The Host Agent will forward funding applications, requirements and deadlines.

  Attachments

SelectionFile type iconFile nameDescriptionSizeRevisionTimeUser
Comments