Users may ask reference queries in
person or by phone. Researchers may request for information and maybe referred
to do a literature search or the question may be answered by the librarian
using available reference sources in the library. Internet search is also done
when necessary. Simple questions like daily exchange rates can be answered on
phone while others need deeper research.
The PhilRice Library Database is
run by the Cardbox software and Destiny which contains more than 30,000 citations on
agriculture, rice, social science, etc. to search from. It is the index to the
library collection of monographs, analytics, indexed articles, and reprint collection. Users are required to
fill up the literature search form which serves as a usage and
evaluation data. All fields are searchable: author/s, title, year, source, etc. First time users
are given assistance when needed.
Researchers may borrow an
unlimited number of books or periodicals. Or they may reserve books that are
out in circulation with other staff.
Books are loaned for 10 days and periodicals for 3 days excluding
holidays. Newspapers and ephemeras can
be borrowed at 5:00 P. M.
and returned first hour of the next office day. Overdue materials are fined P5.00 per day. Staff are encouraged to abide
by the Library rules and regulations which are formulated to guide users on lending, proper care of books and
their accountability to maximize usage and safeguard materials.
Interlibrary loan agreement with the IRRI Library and
Documentation Service is also utilized for urgent needs.
- Current Awareness Service
The current awareness service
serves to make researchers aware of new publications or materials that may be
of interest to them by disseminating information through newspaper clipping,
routing of table of contents, acquisitions list, flyers or guides.
Daily newspapers are browsed and
articles on rice, PhilRice, agriculture, laws, intellectual property rights,
and other related subjects are identified. These are photo copied or scanned
and distributed/emailed to concerned scientists and staff, and also posted at
the Library bulletin board at the corridor in the first floor of the Laboratory Building. A compilation of these are
made and become part of the clipping collection.
Likewise, table of contents of
journals are ticked for every indexed article. These are also photocopied/
scanned and sent to concerned staff by routing or email.
Bookwatch is a bimonthly publication listing all the
cataloged materials for two months. a
hard copy is available on display at the Library. A complete listing including
about 200 indexed articles bimonthly can be accessed at the PhilRice URL http://philrice.gov.ph.
A library flyer is available to
give a profile of the Library and inform users of available resources and
services. Trainings are also given to interested parties. Library orientation
is given to new staff.
- Information storage and
Updating of the database is done
daily for newly indexed and cataloged materials. All entries cataloged and
indexed are provided with a process slip where all the necessary information
are noted. These are encoded using the Cardbox software in the PhilRice Library