Handbook

of 
Parent and Student Handbook 2015-2016

Pembroke Hill School

Parent and Student

Handbook

2015 – 2016

Pembroke Hill School

300 Belanger Drive Pembroke, NH 03275

Phone: 603-485-9000 • Fax: 603-485-8872


PART I – ORGANIZATION

Pembroke School District Mission Statement………………………………………... 

Baseline Expectations for Students……………………………………………………..

Daily Schedule.…………………………………………………………………….….........

Administration and Faculty…………………………………………………………...…

Procedures for Concerns/Appeals……………………………………………………..

Student Services………………………………………………………………………......






PART II – ACADEMICS

Field Trips……………………………………………………………………………...........

Library………………………………………………………………………………...........…

Report Cards and Parent – Teacher Conferences……………………………………...

Standardized Testing………………………………………………………………….........

Student Planners……………………………………………………………………........….






PART III – INFORMATION & PROCEDURE

Accidents and Emergency Care………………………………………………………....

Attendance - Absence – Vacations……………………………………………………..

Behavioral Expectations………………………………………………………………....

Bullying Policy………………………………………………………………………........

Bus Policy…………………………………………………………………………….........

Change of Address or Guardianship…………………………………………………..

Declaration of Commitment to Safe Schools………………………………………….

Child Custody………………………………………………………………………….......

Class Interruptions……………………………………………………………………......

Discipline……………………………………………………………………………….......

Disclosure of Student Records……………………………………………………….....

Dress Guidelines………………………………………………………………………......

Early Dismissal and Pick-up………………………………………………………….....

Electronic Devices Policy – Cell phones, ipods, ipads, Nintendo DS, MP3, etc...

Financial Obligation………………………………………………………………….......

Food/Snack……………………………………………………………………………......

Gum…………………………………………………………………………………….......

Handicapped Accessibility……………………………………………………………...

Health and Health Records……………………………………………………………...

Homework……………………………………………………………………………........

Internet/Computer Policy – Acceptable Use…………………………………………

Lost and Found……………………………………………………………………….......

No School Announcements……………………………………………………………..

Notice of Nondiscrimination…………………………………………………………...

Party Invitations……………………………………………………………………….....

PALs…………………………………………………………………………………..........

Parent Right to Know – No Child Left Behind Act………………………………....

Playground Rules……………………………………………………………………......

Pledge of Allegiance………………………………………………………………….....

Prohibited Substances and Materials………………………………………………….

Review of Materials or Programs……………………………………………………...

School Lunch/Breakfast………………………………………………………………....

School Mailings……………………………………………………………………….......

School Parties………………………………………………………………………….......

Sexual Harassment Policy…………………………………………………………….....

Smoking……………………………………………………………………………….........

Student and Parent Access to Student Records……………………………………..

Students’ Due Process Rights…………………………………………………………..

Student Pick-up and Drop-off Procedures…………………………………………..

Student Pick-up and Drop-off Map…………………………………………………...

Toys……………………………………………………………………………………........

Visitors and Guests……………………………………………………………………....

Weapons………………………………………………………………………………........

Website/Photographs/Video Release………………………………………………….












































School Calendar……………………………………………………………………….    


Part I – Organization:


PEMBROKE SCHOOL DISTRICT MISSION STATEMENT


THE MISSION OF THE PEMBROKE SCHOOLS IS TO EDUCATE EACH STUDENT WITH INTEGRATED KNOWLEDGE, SKILLS AND CHARACTER NECESSARY TO ACHIEVE, CONTRIBUTE AND THRIVE THROUGHOUT LIFE BY ACTIVELY ENGAGING EACH STUDENT WITHIN A SAFE ENVIRONMENT DEDICATED TO EXCELLENCE AND THE BETTERMENT OF SOCIETY.


BASELINE EXPECTATIONS FOR STUDENTS IN THE PEMBROKE SCHOOL SYSTEM

Everyone in the Pembroke School District is responsible for contributing to a safe and healthy environment, which allows students to receive an education.

The following are the expectations for students in school, on school grounds, on the way to and from school, on buses, and in the community:

We expect students:

  • to show respect for themselves, all people and their environment.
  • to demonstrate that the primary purpose of school is to receive an education.
  • to attend school daily and be punctual.
  • to show courtesy to others at all times.
  • to respect everyone’s rights as individuals.
  • to behave in a socially acceptable manner at all times.
  • to resolve differences in a non-violent way.
  • to use student leadership groups effectively to maintain a positive atmosphere.
  • to behave in a safe manner when coming to and leaving school whether walking, driving, or riding the bus.
  • to recognize everyone’s right to receive the best education possible.
  • to contribute to a positive environment, free of disruptions.
  • to practice good citizenship and share the responsibility of creating a positive school community.
  • to understand that staff will help students recognize, process, and take responsibility for negative incidents.


PEMBROKE HILL SCHOOL DAILY SCHEDULE

7:30AM

……………………………...

Entrance to school/Breakfast

7:30AM – 7:55AM

……………………………...

Early Morning Recess

7:55AM   


……………………………...

School Begins

11:35AM – 12:00PM

……………………………...

Lunch – Grade 2

12:05PM – 12:30PM

(Whistle @ 12:25PM)

……………………………...

Recess – Grade 2

11:20AM – 11:45AM

(Whistle @ 11:40AM)

……………………………...

Recess – Grade 4

11:35 – 12:00

(Whistle @11:55AM)

……………………………...

Recess – Grade 3

11:55AM – 12:20PM

……………………………...

Lunch – Grade 4

12:05AM – 12:30PM

……………………………...

Lunch– Grade 3

2:10PM

……………………………...

Get Ready Bell

2:15PM

……………………………...

Dismissal



Please Note: There will be no lunchtime recess on early release days and we will adhere to the following lunchtime schedule.


Early Release Lunchtime Schedule:

Grade 2: 11:20AM – 11:45AM

Grade 4: 11:35AM – 12:00PM

Grade 3: 11:45AM – 12:10AM


Pembroke Hill School 

Administration

Pembroke School Board:

Thomas Serafin, Chair of the Board

Janna Culberson 

Patricia Nardone Boucher

Dave Doherty 

Daniel Driscoll

Co-Superintendents:

Gail Paludi (Alenstown, Chichester, Epsom)

Patricia Sherman (Pembroke, Deerfield)


Principal

Suzie Griffith


Sped. Coordinator

Dorothy O’Rourke

School Secretaries:

Kristi Button

Lisa Levasseur


Specialists:

Art: Kayla Granoff

Behavior Teacher: Lisa Laflamme

Computer Support: Josh Berube; Bill Dodenhoff, Larry Champagne Jr.

Guidance: Cristle Gordon

Inclusion Facilitator:  Vicki Therrien

Librarian:  Kaitlin Camidge

Music Teacher:  Mircea Geana

Occupational Therapists:  Tara Brochu; 

Marcia Wurster

Physical Education:  Craig Stam

Psychologist:  David Steckert

Reading Specialist:  Lisa Colpitts

School Nurse: Jean Picard

Speech Therapist:  Kate Keck

Special Education:  Carolyn Bergethon; Tammy Lacasse; Michelle Leriche; Tammie Songen

Teacher Associates: Emily Boynton; MariKate Coppez; Tracy Duffy; Andrea Edes; Ashley Gladu; Allyson Lewko; Brenda Mohr; Melissa Nason; Brenda Nelson; Lisa Noel; Laurie Nowe; Erin Picott; Stacy Rockwood; Susan Spezeski

Technology Integrator: Cathy Mayne

Tutor: Tina Hussey

Title I Tutors: Celia Nicotra; Lindsay Tiddes

Grade 2:

Lori Batts

Becky Butler

Maria Jacques

Lindsey Powels

Kim Pratt



Grade 3:

Debra Caldwell

Sue Cowan

Andrea Duchesne 

Jenny Jones

Erin Townsend


Grade 4:

Lucille Constantine

Lauren Hannum

Jill Krunklevich

Sandy Valine


Transportation

Tanya Jenkins


Custodian

Chris Smith


Food Service:

Bette Beardsley



PROCEDURES FOR CONCERNS/APPEALS

If a parent of a student does not agree with a decision made by building administrators, an appeal may be made first to the Superintendent of Schools and, if resolution is not reached, to the Pembroke School Board via request to appear on the agenda of their next scheduled meeting.  Decisions on all policy matters made by the Pembroke School Board are final.


STUDENT SERVICES

Health an Wellness Services:

Pembroke Hill School supplies daily health and safety support to all students through the provision of an on-site School Nurse. The health and wellness services of our school offers health and hygiene promotion and risk education, nutrition education and a variety of other health related education opportunities.  


Guidance

The focus of the guidance program is to foster healthy social/emotional well being, academic success and career preparedness of all students.  The success of all students is ensured through individual, small group and whole class activities.

Parents, as well as students, are encouraged to contact the School Counselor should a need arise.  The Counselor is available concerning any issue deemed connected to the care, welfare, safety and security of every student within our school.  

Different events can occur that impact on student performance.  Please do not hesitate to call if your child is having school adjustment problems.  Parental input is valued and a necessary part of finding effective solutions.


Speech and Language Services

Speech and language program services a wide range of children from 2nd through 4th grade with articulation, language and voice disorders.  Both special education and regular education students are served through a variety of therapy models from consultation to individual therapy.  Screening is accomplished early on in students’ entry to Pembroke Hill School and referrals are accepted anytime throughout the school year.  The Speech-Language Specialist is a core member of the pupil evaluation team, special education services, and RTI (Response to Instruction) program.


Response to Instruction Services (RtI)

RTI is a multi-step, scientific process of providing support and instruction to all of our Pembroke Hill School students.  Individual students’ progress is monitored and the results are used to make decisions about further instruction and intervention.


Title I

Title I is a federally funded program  providing supplementary services in reading and mathematics instruction to the students of our school.

Students are assessed at the start of the school year and referred by the Student Study Team to receive support services.  Those who qualify for support receive instruction in small groups from the Title I tutors.  Instruction concentrates on comprehension and reading fluency, and numeracy. The program is designed to meet individual learning styles and coordinates with classroom instruction.


Part II – Academics:


FIELD TRIPS

Field Trips are supplementary to the regular school program and are to be regarded as a privilege, not a right of students.  In order to be eligible to participate, a student must:

  • have a disciplinary record which demonstrates an ability and willingness to conduct him/herself in an appropriate manner, as a heightened degree of cooperation is necessary on field trips;
  • have an attendance record which shows no more than a 10% absence rate or tardy/dismissal rate at the time of the specific field trip;
  • have academic work completed and up-to-date in all areas.

All field trip chaperones must be fingerprinted through the State of New Hampshire and approved by the Superintendent of schools prior to attending a school sponsored field trip.  

Parents and Guardians, please be aware: In the event you have not been approved to be a chaperone, you will not be permitted transportation to/from the field trip via school bus service or be permitted to interact with school staff/students/chaperones during the field trip event.


LIBRARY

All students have the opportunity to borrow books and magazines from the school library. These materials may be kept for two weeks and can be renewed for an additional two weeks. All materials are to be returned on or before their due date. Students are asked have the items they would like to renew with them when they come to the library. 

Part of students “Doing the Right Thing” in the library is being responsible for the books/magazines they check out. This includes caring for the books/magazines while in school and at home and returning their books on time

Please help your child…

  • Take good care of the library books and magazines

If a book or magazine is accidentally damaged, please do not attempt to repair it. Simply attach a note and send it back to school for repair. There will be no cost unless the item is damaged beyond repair, in which case we would ask that payment to replace is made.

  • Return their books on time 

Students who are most successful at bringing their books back on time are those that leave their books in their backpacks when they are not being read. Students who do not return their book on time will receive an overdue notice reminding them what books are due. Overdue notices will be sent home until one of three things happen: 

1) the library book is returned

2.) the library receives a note from home stating that you aware the book is   

     overdue and are looking for it, the librarian will double check to make sure

     the overdue item is not on the shelf

3.) money is sent to the library to pay for a replacement. 

Habitual over due or lost books may result in a loss of take-home privileges. Students with overdue books/magazines at the end of the school year may also not be eligible to participate in field day activities.

If at any time you have any questions or concerns please feel free to contact our school librarian, Mrs. Demanche at 485-9000 or sdemanche@sau53.org


REPORT CARDS AND PARENT-TEACHER CONFERENCES

Marking Periods:

FIRST MARKING PERIOD



SECOND MARKING PERIOD



THIRD/FINAL MARKING PERIOD

GRADES CLOSE: 11/20/15

CONFERENCES/REPORT CARDS: 12/3/15


GRADES CLOSE: 3/11/16

CONFERENCES/REPORT CARDS: TBA


LAST DAY/REPORT CARDS: 6/13/15


Parent – Teacher Conferences:

Formal parent-teacher conferences are held twice yearly.  Teachers will be in touch with you about dates and times to set up appointments.  Feel free to call for an appointment at any other time you would like to meet with your child’s teacher.  Teachers are always happy to communicate with you about your child’s growth and progress.  Marking periods and conference dates are listed above.


STANDARDIZED TESTING

 Standardized testing is used along with classroom assessments to provide accurate and timely information about student achievement leading to improved student learning. In addition to the testing described below, all 3rd and 4th grade students take the state-mandated Smarter Balanced Asessment in language arts and mathematics, and the New England Common Assessment Program (NECAP) test (4th grade only) in the spring. 

All students will take the STAR Assessment, in both the fall and in the spring.  They may also take the STAR assessment at other times when information would be helpful to teachers, such as for a student new to our district or to gain information mid-year. Results are usually sent to parents with the report cards. 


STUDENT PLANNERS

One student planner is provided for each 2nd – 4th grade student.  It is the expectation that students will use these planners to record assignments, practices, games, club meetings, and other information that will help them stay focused and be successful.


Part III – Information and Procedures:


ACCIDENTS AND EMERGENCY CARE

The school is responsible for immediate first aid only; first aid will be administered by the school nurse if she is in attendance or, if not, by a designated person in the school.  In the event of a serious accident or illness at school the parents are called, or if necessary, the emergency number that you completed on the registration card is called.  Please make sure that your emergency contact person is someone local who can be reached.  The person should be forewarned that you are using them for emergencies at school.  If at any point during the school year emergency information changes, please notify the school immediately so that we may keep our records up to date.  If a parent or other people listed on your emergency card cannot be reached in case of serious injury, it may be necessary to transport your child to the hospital via ambulance.


ATTENDANCE/ABSENCE/VACATION

HOURS OF ATTENDANCE:

7:55AM - 2:15PM  

Please Note: No child should be dropped off at school before 7:30 AM

EARLY RELEASE DISMISSAL:

12:15PM

Every child should attend school daily unless he/she is ill.  Important concepts are presented each day in school, and foundations for future years are built.  Please help your child develop good attendance habits early in their school experience.

Parents are asked to call or email (office-phs@sau53.org) the school if their child is going to be absent or late.  If your child is absent and we have not heard from you, we will be calling to verify your child’s absenceIf a child is arriving late to school, parents should come into the office to sign them in.  Children are not allowed to enter classrooms without checking in with the office.

A small percentage of children are consistently absent or late.  It is disruptive to the class and difficult for children to join a class that has already begun.  Once a child reaches first grade, state law mandates attendance.  If children are absent or tardy an excessive number of days, the school may contact the necessary authorities to address the issue and the student may also become ineligible for future field trips and other special activities. 


THE BEHAVIOR PLAN FOR THE PEMBROKE HILL SCHOOL

(Revised: January, 2014)

This behavior plan is designed to provide an orderly environment that promotes education and safety for everyone in the school.  It will ensure that a consistent behavior approach will be understood and used for all students.  The following rules apply to students and the goal of this plan is to teach respect and responsibility.  


DO THE RIGHT THING:

  1. Be Safe
  2. Be Respectful
  3. Be Responsible

When a student does not follow these rules the following steps will occur.

STEP 1

After a rule infraction the teacher involved with the student will give the student a direction to stop the inappropriate behavior.  The teacher will indicate to the student what school rule is being broken and let the student know that the misbehavior is expected to stop.  (For serious rule infractions, involving blatant, dangerous or hurtful actions, the teacher is not expected to give this warning but to go to step 3 of the behavior plan.)

STEP 2

If the misbehavior continues, the student will be told s/he has a minor.  Behavior logs will be maintained in classrooms.  The log will be a sheet with a place to indicate the date, time, teacher signature and number of the problem that occurred.  The teacher will fill in the log.  

In some instances, a student might be directed to go to a think and return area.  This area is for students to think about their behaviors and how they will make better choices and then return to classroom activities.  This area will be located in each classroom.  Arrangements for a think and return area will be made in the lunchroom and on the playground as needed.

STEP 3

If the student exhibits a more serious rule infraction such as the following:

throwing rocks/snowballs

misbehaving during a school assembly

misbehaving on a field trip

stealing

Throwing food in the cafeteria

being out of assigned area

rough play/pushing/fighting

harassment/bullying

inappropriate displays of affection

other infractions as designated

The student will be directed to the Student Support Center, under the guidance of a certified staff member, to complete a Major report form.

The Major report form has a student response section that includes the following:

  1. What rule or rules did I break?
  2. What better choices could I have made?

If the student has successfully processed with the teacher, s/he will rejoin the class.  The teacher or designated staff member will contact the Parents letting them know that a copy of the Major report form is being sent home.

STEP 4

The Principal and the Behavior Team according to a set protocol will address chronic or serious behaviors.


BULLYING POLICY

(Revised, December 2010)

State Standards Compliance – Ed. 306.04 (a-2), (d) 

It is the policy of the Pembroke School District that its students have an educational setting that is safe, secure, peaceful and free from student harassment also known as bullying. The District will not tolerate unlawful harassment of any type and conduct that constitutes bullying as defined herein will not be tolerated. The exact policy of the Pembroke School District is as follows (in entirety): 

The School Board is committed to providing all pupils a safe, secure and peaceful school environment. Conduct constituting bullying or cyberbullying will not be tolerated, and is prohibited by this policy in accordance with RSA 193-F. This policy applies to, and is intended to protect all pupils. Our model for addressing bullying shall include: 

  • Primary prevention which will focus on protection and prevention of bullying. 


  • Secondary prevention strategies which will focus on targeting intervention efforts to those students who have been identified as at-risk for being a bully or victim. 
  • Tertiary prevention which will target students with severe needs, including those who are perpetual bullies or victims, and those that have threatened violence to peers and/or teachers and staff. 

This policy also applies to activities that take place off-campus if the activities cause emotional distress to an individual that substantially disrupts or interferes with the operation of a school or an individual student’s ability to receive an education. The Superintendent is responsible for ensuring that the policy is implemented.

Bullying Defined:

“Bullying” is defined as a single significant incident or a pattern of incidents involving a written, verbal, or electronic communication, or a physical act or gesture, or any combination thereof, directed at another pupil which: 

(1) Physically harms a pupil or damages the pupil’s property; 

(2) Causes emotional distress to a pupil; 

(3) Interferes with a pupil’s educational opportunities; 

(4) Creates a hostile educational environment; or 

(5) Substantially disrupts the orderly operation of the school. 

(6) ‘Bullying’ shall include actions motivated by an imbalance of power based on a pupil’s actual or perceived personal characteristics, behaviors, or beliefs, or motivated by the pupil’s association with another person and based on the other person’s characteristics, behaviors, or beliefs. 

“Cyberbullying” means any conduct defined as “bullying” in this policy that is undertaken through the use of electronic devices which include, but are not limited to, telephones, cellular phones, computers, pagers, electronic mail, instant messaging, text messaging, and websites.

The District reserves the right to address bullying and/or cyberbullying, and impose discipline for bullying and/or cyberbullying that: 

  • occurs on, or is delivered to, school property or a school-sponsored activity or event on or off school property; or 
  • occurs off of school property or outside of a school-sponsored activity or event, if the conduct interferes with a pupil’s educational opportunities or substantially disrupts the orderly operations of the school or school-sponsored activity or event. 

Reporting Procedure:

  1. Any student who believes they have been a victim of bullying may report the alleged act to the building principal. If a student is more comfortable reporting the alleged act to a person other than the building principal, the student may contact any School District employee. 
  2. Students or parents who have witnessed or who have reliable information that a pupil has been subjected to bullying or cyberbullying should report the same to the Principal. If the student or parent is more comfortable reporting the alleged act to a person other than the Principal, the student or parent may tell any School District employee.
  3. Any school employee, or employee of a company under contract with the school or School District who has significant contact with students, who has witnessed or has reliable information that a student has been subjected to bullying shall report the incident to the student’s principal or the principal’s designee. The report made by a school employee or employee of a company under contract with the District who witnesses, receives a report of, or has knowledge or belief that bullying or cyberbullying may have occurred shall inform the Principal as soon as possible, but no later than the end of that school day. 
  4. Although a report may be done anonymously, disciplinary action may not be based solely on an anonymous report. Verification of the anonymous report shall be necessary in order for any disciplinary action to be taken.
  5. The principal or designee shall notify by phone the parent or legal guardian of all pupils involved within 2 school days that a bullying incident has been reported. All notifications shall be consistent with the student privacy rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).
  6. The superintendent may, within a 2 school day period, grant the principal a written waiver from the notification requirement if the superintendent deems such waiver to be in the best interest of the child. 

Investigation and Remedial Action:

  1. The principal or designee shall initiate an investigation within 5 school days of the reported incident. The Principal and/or his/her designee shall complete the investigation within 10 school days of receiving the initial report. 
  2. The superintendent or designee may grant in writing an extension of the time period of the completion of the investigation by up to an additional 7 school days. The superintendent or superintendent’s designee shall notify in writing all parties involved of the granting of an extension.
  3. Within 2 school days of completing an investigation, the Principal will notify the students involved in person of the findings and the result of the investigation.
  4. Within 2 days of the completion of the investigation, the Principal will notify the parents of the students involved via telephone of the results of the investigation. The Principal will also send a letter to the parents within 24 hours after the phone call, again notifying them of the result of the investigation. A meeting will be scheduled to further explain the findings and reasons for the actions at the parent’s request.
  5. In accordance with the Family Educational Rights and Privacy Act, the District will not disclose educational records of students, including any record of discipline and/or remedial action.
  6. The Principal and/or his/her designee is responsible for determining the scope of the investigation, which may include documented interviews with alleged victim, alleged bully, and any witnesses. All interviews shall be conducted privately, separately and shall be confidential. Each individual will be interviewed separately and at no time will the alleged victim and bully be interviewed together during the investigation.
  7. If the alleged bullying was in whole or in part cyberbullying, the Principal may ask students and/or parents to provide the District with printed copies of emails, text messages, website pages, or other similar electronic communications.
  8. The principal will take such disciplinary action deemed necessary and appropriate as defined in the school’s discipline code, for an actual incident of bullying or cyberbullying, or a false accusation including but not limited to detention, in-house suspension, removal from co-curricular activities, out-of-school suspension or referral to superintendent to consider long-term suspension or expulsion, and/or referral to law enforcement in order to end bullying and prevent retaliation.
  9. The procedures under RSA 193:13, Ed 317 and the School District discipline policies establish the due process and appeal rights for students disciplined for acts of bullying.
  10. Besides initiating disciplinary action, the principal may also take other remedial action deemed necessary and appropriate to end bullying/cyberbullying and prevent retaliation including but not limited to requiring participation in peer mentoring, life skills groups; and/or reassigning classes, lunch periods or transportation.
  11. The principal or designee shall send a written report of all substantiated incidents to the Superintendent or designee. 

Reprisal or Retaliation:

The District shall discipline and take appropriate action against any student, teacher, administrator, volunteer, or other employee, including employees of a company under contract with the district, who retaliates (deliberately harms someone either physically or verbally in response to an action or harm that was taken) against any person who makes a good faith report of alleged bullying or cyberbullying, or against any person who testifies, assists, or participates in a proceeding or hearing relating to such bullying or cyberbullying. All allegations shall be investigated and any substantiated cases will be subject to disciplinary measures up to and including suspension, expulsion, termination of employment, and/or exclusion from school grounds. 

Distribution and Notice of The Policy:

Copies of this policy shall be given to all employees, students and parents annually by publishing it in the student handbook. Whenever new School District employees or students begin during the school year, they shall receive a copy of the handbook before commencing work or school attendance. A summary of the policy and related responsibilities will be given to all substitute teachers and volunteers. The bullying policy will be included in the beginning of the year packet and will require parent/student signatures, returned to the school, and kept on file in the office. The bullying policy will be added to the “new student enrollment” packet.

Students will participate in an annual education program which sets out expectations for student behavior and emphasizes an understanding of harassment, intimidation, and bullying and cyberbullying of students, and the District’s prohibition of such conduct. Students shall also be informed of the consequences of engaging in bullying and cyberbullying. 

The policy will also be found at the school’s website in the School Board section. 

Immunity 

“A school administrative unit employee, school employee, regular school volunteer, pupil, parent, legal guardian, or employee of a company under contract to a school, school district, school administrative unit, shall be immune from civil liability for good faith conduct arising from or pertaining to the reporting, investigation, findings, recommended response, or implementation of a recommended response under this policy.”


BUSES/TRANSPORTATION POLICY

The school district provides busing each morning and each afternoon.  The intent of the Pembroke Bus Policy is to provide efficient, safe transportation for those District students entitled to ride the bus to and from school and school sponsored functions. The right to ride the bus is a privilege based on good behavior and observing rules and regulations. This privilege may be temporarily suspended or permanently removed if the child jeopardizes the safe operations of the bus or the safety of other riders.  In an effort to maintain a safe, secure bus ride; drivers request that younger students sit near the front of the bus.

If you live outside the walking limits to school, you are granted the privilege of riding a school bus to and from school.  Bus pick-up points are established as needed.  Students must use their assigned bus stop.  The School Board’s responsibility for each child begins when the child sets foot on the school bus.  The responsibility ceases at the end of the school day when the school bus departs the bus stop after dropping students off.

Students entitled to bus transportation will be assigned a bus and a stop. They will be required to adhere to this assignment.  Students who are assigned transportation are expected to use it on a regular basis. If not, and a space shortage develops, that student not using transportation regularly may lose his/her privilege of riding the bus.

Parents who wish to appeal a bus stop location should contact the transportation coordinator. After initial contact if there is still a request for change this request must be put in writing and sent to the transportation coordinator.  Parents’ request for change in their child’s bus assignment must be sent to the bus coordinator.  Change for a bus assignment will be considered for a year, one/half year or one/quarter year only.  Daily, weekly, or monthly requests will not be honored.  Children will not be permitted to go to and from school in different buses, or be let off at different stops, from where they were picked up.

In an effort to make the time spent on the bus safe, it is necessary to cooperate with the bus drivers and the school in adhering to the rules and regulations below:

  1. The driver is in full charge of the bus and the riders.  The drivers should be obeyed promptly.
  2. The student should occupy the seat designated by the driver.
  3. Students should be on time at the point of pick-up; this should be at least 5 minutes earlier than the scheduled pickup time.  If a student misses the bus it is the parent’s responsibility to transport the student to school.
  4. While waiting for the bus to arrive at the bus stop, children should stand 6 feet from the road edge.  Line up at the stop with the oldest children at the front of the line.  As you load the bus, go to the appropriate seat.
  5. Approach the bus only after it has come to a complete stop and the red lights are flashing.
  6. Walk onto the bus with care and sit down.  There shall be no more than 2-3 people to a seat, depending on the size of the students.
  7. Feet should be on the floor and out of the aisle.  
  8. Hands and arms should be kept out of the aisle and inside the windows.
  9. Musical instrument cases must be placed in the area designated by the driver.
  10. Standing in aisles or jumping on seat areas is prohibited.
  11. Students should remain seated until the bus reaches school, home, or other designated area and the bus comes to a complete stop.
  12. Physical abuse and/or the use of abusive language to others or to the bus driver will not be tolerated.
  13. Please refrain from loud talking, whistling, shouting, or singing.  Please remember unnecessary noise is distracting to the driver, and his/her concern is your safety.
  14. Once the bus is stopped, please depart in an orderly and polite manner.

If there is any misconduct on the bus, the driver shall complete a bus conduct form.  Misconduct includes violation of the above rules or other behavior that is inappropriate on a school bus.

The first time misbehavior occurs the student receives a warning and a report is sent home (unless the misbehavior was flagrant or physical).  Receipt of a second report will mean a three-day loss of bus riding privileges and a parent meeting.  Receipt of a third report will mean a five-day loss of bus riding privileges and a parent meeting.  Receipt of four or more reports will result in further action as is necessary and appropriate.

Suspension from riding the bus is not to be considered a suspension from school.  When a child is suspended from riding the bus it becomes the parent's responsibility to transport him/her to and from school.  If a child is absent during a bus suspension period, the suspension continues when the child returns to school.  The days the child is out do not count as part of the suspension.

If you have any concerns regarding the buses please feel free to contact the Pembroke School’s Transportation Coordinator by phoning Pembroke Hill School (485-9000).

CHANGE OF ADDRESS OR GUARDIANSHIP

Parents/students must report any change in address or telephone information to the school office. Change in guardianship must also be reported and documented. Students who do not meet residency requirements must attend school elsewhere or apply to the Pembroke School Board for continued enrollment.


DECLARATION OF COMMITMENT TO SAFE SCHOOLS

As a district we are committed to creating a safe environment in our schools and recognize the following responsibilities to achieve this goal: 

Students:

  • agree not to bring any materials to school or any school event that will be harmful to themselves or others.
  • will seek adult assistance when an unsafe situation arises.
  • will not support or encourage other students in creating unsafe situations.

Families:

  • will teach their children about harmful materials and keep harmful materials away from children.
  • will support the school’s policies and work with the school in developing programs to ensure a safe environment.
  • will teach children to settle arguments without resorting to violence, to encourage them to use conflict resolution skills when necessary and to follow guidelines for maintaining a safe environment.

School Personnel:

  • will ensure that students have anonymous ways to report to an adult any unsafe situations.
  • will promote conflict resolution instruction for all students as part of the curriculum.  We will communicate district policies on violence to all participants in the school community.
  • will use the school’s student leadership groups and student meetings to obtain ideas to develop a safe environment.
  • will report all serious violations to law enforcement officials according to established procedures.
  • will model safe behavior


CHILD CUSTODY

In most cases, where parents are divorced, both parents continue to have equal rights where their children are concerned.  If you have a court order that limits the rights of one parent in matters such as custody or visitation, please bring a copy to the office.  Unless your court order is on file with us, we must provide equal rights to both parents.  Mailings are sent to the custodial parent's address.  If a non-custodial parent would like copies of progress reports and/or report cards, they must provide, upon school enrollment, a letter requesting this information.


CLASSROOM INTERRUPTIONS

Every effort is made to minimize classroom interruptions so that the student’s attention can remain focused on the lesson being presented.  The following practices apply at Pembroke Hill School:

  • No teacher or student will be called out of a class to answer the phone unless it is an emergency.
  • When being picked up from school during the day, the student will remain in their classroom until the parent/guardian arrives in the office to dismiss him/her.
  • Students will not be called out of class for delivery of flowers, balloons, etc.  They will be notified at lunchtime or at the end of the day that a delivery has been made.  The flowers, etc. may be picked up at the office at the end of the day.  They are not allowed to take flowers/ balloons on the bus.
  • When dropping items off at school – birthday cupcakes, lunches, etc., we will accept them in the office and deliver them to the classroom.


DISCIPLINE

Discipline in our school is based on “Natural Consequences” that are easily understood by students.

1. The main goal in school is education.  Education is a tool, which helps us all to learn more, faster.  Here at Pembroke Hill School we also feel that our educational program prepares students for the rigorous demands of a job, the community, and the world later on in life.

2. Any person preventing anyone from reaching this goal will be disciplined.  Most problems in a classroom are caused by people disrupting others.  This school protects student's rights to an education without interference.

3. Our goal at PHS is student welfare.  We expect and encourage the educational, social and emotional success of each and every student within our school.  We do this through ongoing consideration of the following:

  • No one is perfect.  Mistakes will not be held against a child.
  • School can be a pleasant experience.  You get out of it exactly what you put into it.
  • Rules apply to all.  No one is singled out for special favors or punishment.

At Pembroke Hill School students are responsible for their actions and should accept responsibility to ensure that our school will run smoothly.  There are certain behaviors that will not be accepted in our school.  If and when a student becomes involved in inappropriate behavior, specific consequences will result.

It is expected that every staff, student, parent and visitor who enters our school:

  • Is polite, courteous and friendly to each other.
  • Treats each other fairly.
  • Has the right to be safe.


DISCLOSURE OF STUDENT RECORDS

The Pembroke School District will disclose information from a student’s education records only with the written consent of the parent or eligible student, except: 

1. To school officials who have a legitimate educational interest in the records.

A school official is:

  • A person employed by the district as an administrator, supervisor, instructor, or support staff member.
  • A person elected to the School Board.
  • A person employed by or under contract to the district to perform a special task, such as an attorney, auditor, medical consultants or therapists.

2.        A school official has a legitimate educational interest if the official is:

  • Performing a task that is specified in his or her position description or by a contract agreement.
  • Performing a task related to a student’s education.
  • Performing a task related to the discipline of a student.
  • Performing a service or benefit relating to the student or student’s family, such as       health care, counseling or job placement.


DRESS GUIDELINES

The Pembroke School District relies on its students to exhibit common sense and good judgment regarding their manner of dress and to respect the rights of others.  Parents and students should be fully aware of the expectations for appropriate dress for the school day:

  • Children should wear comfortable clothing to school suitable for playing outside or for sitting on the floor.  
  • In the winter children continue to go outside for recess.  Students should expect to participate in daily outdoor activity.  PLEASE remember the “Five for Outside” during winter months---hat, gloves/mittens, winter jacket/coat, snow/ski pants, and winter boots.
  • Students will refrain from wearing shoes with a heel of more than one inch or flip-flops as they are considered a “trip hazard” for students.  Shoes that are anything but rubber-soled and closed-toed are not considered conducive for PE class or for playing on outdoor play structures.
  • Students will refrain from wearing make-up to school as it often serves as a disruption to the school day and a distraction from learning.
  • School authorities have the legal right to forbid articles of dress that endanger the health or safety of the student or others, cause a disruption of classroom or school order or present a potential maintenance problem.  A student wearing inappropriate clothing will be sent to the office and will be asked to call a parent so arrangements can be made so they may change their clothes.  Time missed from class will be unexcused.
  • Basic cleanliness and good grooming habits are vital to the well being of the individual and those with whom he/she attend classes and events.
  • Appropriate shorts are permitted at any time during the school year.  Appropriate shorts may include Bermuda shorts, jams, walking shorts, and other shorts extending to or beyond the student’s fingertips with arms extended straight at the sides.
  • Inappropriate items of clothing include but are not limited to: mesh shirts, halter tops, tops with string straps, biking pants, spandex shorts, boxer shorts, or any clothing with offensive language, gestures, messages or meanings.  Items of clothing that are a distraction to students will be treated as such. 


EARLY DISMISSAL AND PICKUP

PLEASE SEND a NOTE a FAX or an EMAIL if your child will be leaving school earlier than regular dismissal time, if you will be picking your child up from school or plans are different from their regular routine.  Please DO NOT phone us with change of routine information.  A note sent in with your student is preferred but you may also choose to fax (603-485-8872) or email (office-phs@sau53.org) a message.  The last hour of the school day is a very busy time therefore changes to a student’s schedule MUST be communicated to the school prior to 1:30PM in order to get messages concerning a change to classroom teachers prior to dismissal.

Parents who will be picking their child up early should come to the office and your child will be summoned from class.  Children are not released to parents at the classroom.  Parents should type in their child’s name into the computer just outside the office door so that we know the child has left the building.  For security reasons children are not released to anyone other than a parent unless we have written permission from the parent giving approval.  If you are more than 10 minutes late in picking up your child after school has been dismissed, your child will be sent to the New Morning After School Program and you will be charged accordingly.

PLEASE NOTE: The handicapped parking spots by the main door are NOT a drop off or pick up site.  This is for handicapped parking only and violators run the risk of a ticket


EARLY RELEASE DAYS

Early release days are scheduled to allow school staff to develop curriculum, attend in-services and work on other school-related projects.  These days are marked on the enclosed school calendar.  School is dismissed at 12:15 on early release days.  Please refer to the Pembroke School District calendar for a scheduled early release days.


ELECTRONIC DEVICES POLICY 

In order to maintain a focused and productive learning environment, Pembroke Hill School limits student use of electronic devices during the school day. Cellular Electronic communication devices are not to be seen or heard during any portion of the school day. Any devices seen or heard during the school day will be confiscated and turned in to the Principal.  The device will be returned to the student through the student’s parent who will pick up the device at the school office.  Electronic devices may be used on field trips at the teacher’s discretion.


FINANCIAL OBLIGATION

Students at Pembroke Hill School may accrue financial obligations to the school by, among other things, not returning a library book; breaking or damaging school property and being required to pay restitution; and not paying for school lunch.  The school will maintain a list of such obligations and periodically send bills home requesting payment.  The school understands that occasionally a family will experience difficult financial times.  We are very willing to communicate with parents and arrange for parents to make regular payments until the bill is paid in full.


FOOD/SNACK

Each day a few minutes is taken for children to have snack.  We encourage fruits, vegetables, crackers, cheese, yogurt and granola bars…energy foods with vitamins, calcium, proteins, etc.  Cookies, chips, and chocolates are okay from time to time, but please help us to support and model good nutritional health through providing your child with a healthy snack each day. Children may purchase juice or milk from the school kitchen for $.45 cents.  

Carbonated beverages are not permitted for school snack or lunch.

Gum may not be chewed at school except within a classroom, with permission and under the direct supervision of the classroom teacher.  Chewing gum in any other location within the school building, on the bus, or on the playground is forbidden.


HANDICAPPED ACCESSIBILITY

This policy is designed to assure that the Pembroke Hill School facilities and programs provide access for physically handicapped students, parents, and guests. 

Handicapped parking spaces are clearly marked at the main entrance to the building. 

The main entrance is handicapped accessible. The multi-purpose room, office, and classrooms are accessible to the physically handicapped. 

Students in wheelchairs and on crutches may be assigned an adult tutor/aide or student assistant. These assistants help handicapped students move through the facility. Handicapped students and their assistants are familiarized with traffic patterns, handicapped routes and evacuation procedures in case of emergencies. 


HEALTH AND HEALTH POLICIES AND RECORDS

You must remain out of school in the event you contract:

Chicken Pox

For one week after rash first appears or until vesicles have dried


Conjunctivitis - pink eye

Bacterial - 24 hours after treatment is started  

Viral - until symptoms clear


Fever

Temperature must be less than 100 degrees for 24 hours without 

Medication


Hepatitis, Infectious

Until jaundice has cleared and physician advises return


Impetigo

48 hours from time treatment is started


Mononucleosis

Doctor’s recommendation accepted


Pediculosis (Lice)

Until adequate treatment is completed and no nits or lice are present


Ringworm

Until treatment is started


Streptococcal Diseases

For 24 hours after treatment is started


Staphylococcal Diseases

For 24 hours after treatment is started


Scabies

Until treated


Vomiting &/or Diarrhea

None for 24 hours


If your child has a contagious disease, please let the nurse know so she can be alert to signs and symptoms in other children.

If your child becomes ill during the day, (i.e., diarrhea, vomiting, signs of contagious illness, fever above 100 degrees or is injured) you will be called to pick up your child promptly.  PLEASE keep emergency numbers current and provide available alternative contacts.  In the event of an emergency an ambulance will be called at the nurse's discretion.

If your child must take medicine as ordered by your doctor during school hours, you can do so by either of the following ways:

  • On a short-term basis (two weeks or less), parents can come to school and give medicine at the prescribed time in the nurse’s office.


  • If the medication form is filled out and signed by doctor and parent:


The medication must be delivered directly to the school nurse, principal or teacher by the parent/ guardian, or designated responsible adult.

The medication should be delivered in the original prescription container from the pharmacy or in the manufacturer’s container.

A second prescription bottle containing one day’s dose of medication should be provided to the nurse for field trips.  A field trip form will be sent home to cover all field trips that medicine is needed for and the parent must fill out, sign and return.

Non-prescription medication (i.e., Tylenol) may be left in the nurse's office to be taken by student if it is needed during the school day.  The parent must bring the medication to school in an original sealed container and sign the medication permission form.  Cough drops are considered medicine and may be left in the nurse's office with a permission note from the parent.

Students are allowed to carry and self-administer asthma inhalers and EPI-PENS under the following conditions:


  • Medication permission and release forms stating that the pupil has the knowledge and skills to safely possess and use the inhaler or EPI-PEN in the school setting.  This must be signed by the doctor and signed by the parent and returned to the school.  If the child has to give the EPI-PEN, he/she must go to the nurse immediately for follow-up care.  We encourage the student who has to self-administer his/her inhaler to go to the nurse for evaluation of his/her condition for the child's safety.  An extra EPI-PEN or inhaler should be left at the nurse's office for an emergency.
  • If the parents decide they want their child to possess and self-administer the EPI-PEN or asthma inhaler and have met the above conditions, the state law releases the school district, school board, and school employees from liability for any damages as a result of any act or omission related to the student's use of the EPI-PEN or asthma inhaler.

The school nurse will supervise the taking of the medicine.  All medication should be picked up on the last day of school (unless other arrangements are made with the school nurse) or the medication will be destroyed.

SCREENINGS:  Vision and hearing screenings are done on students K-4 annually.  Parents will be notified and a physician referral form sent home if a student fails the screening.  Please have the physician fill out the referral form with the results of the evaluation and return the form to the school nurse.  

If you need assistance finding a doctor or paying for the evaluation, please contact the school nurse for help.  

Heights and weights are done yearly and graphed on BMI scales.  Parents will receive a health report card in the spring with results of all screenings.

Please check your child regularly for head lice and call the school nurse if you find nits or lice so that the child's class can also be checked.  This issue is handled as confidentially as possible.


HOMEWORK POLICY

Homework is an important part of a child’s education.  At Pembroke Hill School, homework is assigned on a regular basis.  In addition, other long-term homework and term projects may be assigned.  

The purpose of homework is to review and reinforce skills and concepts that have already been taught.  It is also meant to assist in the development of a child’s organizational skills and sense of responsibility.  Children are held responsible for completing and returning homework assignments to their classroom.  When assignments are sent home, parents are always encouraged to review and discuss schoolwork with their child.


INTERNET/COMPUTER POLICY

PEMBROKE SCHOOL DISTRICT

The Internet is an electronic highway connecting thousands of computers all over the world and millions of individual subscribers.  It allows students and teachers access to a wealth of information and research materials and offers vast, diverse, and unique resources.  Teachers and staff are encouraged to integrate educationally appropriate resources available on the Internet into their curricula.  The district’s goal in providing this service is to promote educational excellence in schools by facilitating resource sharing, innovation, and communication.

Internet Guidelines: The use of the Internet is a privilege; users shall take personal responsibility for their behavior while on-line.  It is expected that Pembroke School District users will conduct their Internet activities under the following guidelines:

  1. All use of school resources to access the Internet shall be in support of and consistent with the educational objectives of the Pembroke School District.
  2. Transmitting any material in violation of any U.S. or state regulation or school board policy is prohibited.  This includes, but is not limited to, copyrighted material and threatening or obscene materials.
  3. Hate mail, harassment, discriminatory remarks and other antisocial behaviors are unacceptable in Internet communication including, but not limited to, posting, downloading and printing.  Access to USENET Newsgroups, unless specifically authorized by teaching staff, is prohibited.
  4. All information accessible via the Internet shall be assumed to be private property and subject to copyright laws.
  5. Users have a responsibility to respect the privacy and property of other users.  Users shall not intentionally seek information about, obtain copies of, or modify files, data or passwords of other users.
  6. For their own safety, users shall not reveal any personal information regarding themselves or others, such as addresses or phone numbers on the Internet.
  7. Employing the Internet for any commercial purposes not formally approved by the School Board is prohibited.
  8. Users shall not expect that files stored and/or messages processed (e-mail) on district servers will always be private.  School and network administrators may review files and communications to maintain system integrity and to ensure that the network is being used responsibly.
  9. The supervising teacher/adult has the right to limit access.
  10. Use of individual accounts is at the discretion of the supervising teacher.
  11. Use of the Internet to purchase goods and/or services, unless approved by teaching staff, is prohibited.  If authorized purchases are allowed using a credit card, the approval of the cardholder must be presented to the teaching staff in writing.
  12. All downloaded files must be screened for viruses, following established procedures, before they can be executed on school district computers and/or servers.


Computer/Network Guidelines: 

The use of computer equipment is a privilege; users should take personal responsibility for their behavior.  It is expected that Pembroke School District users:

  1. Will protect the privacy of other computer users’ areas by not trying to learn their passwords or copy, change, read, or use another person’s files.
  2. Will not attempt to gain unauthorized access to system programs or computer equipment and will not use computer systems to disturb or harass other computer users by sending unwanted mail or by other means.
  3. Mail must be restricted to messages appropriate to school curriculum and activities.
  4. Will not disclose password and account name to anyone to ascertain or use anyone else’s password and account name.
  5. Will not attempt to log into the system as a system administrator.
  6. Will use all computer equipment to meet instructional objectives.
  7. Will not waste or take supplies such as paper, printer ribbons, toner and diskettes that are provided by the Pembroke School District and will try to conserve these resources.  The supervising teacher, as applicable, will provide materials.
  8. Will not use the network for financial gain or for any commercial or illegal activity.
  9. Will not attempt to bypass security systems on computer workstations or servers.
  10. Will not maliciously attempt to harm or destroy data of another user or data that resides anywhere on the Pembroke School District network or on the Internet.  This includes, but is not limited to, the uploading or creation of computer viruses.


Penalty for Violation of Responsibilities

If users violate any part of this policy or engage in any other activity which school authorities deem inappropriate, they will be subject to disciplinary action consistent with due process procedures.  Discipline could include, but would not be limited to, the immediate suspension or termination of Internet access and/or computer privileges and/or legal prosecution, if applicable.

Parents will be notified of violations of this policy in writing, including any disciplinary action to be taken requiring their acknowledgement.

Any violation of law will be reported to the appropriate authority.


Rights and Responsibilities of Pembroke School District

For the purpose of this policy, user means any person authorized to access the school district’s computer systems or networks including, but not limited to, the Internet.

The Internet is supplied for use on an “as is, as available” basis.  The Pembroke School District does not imply or expressly warrant that any information accessed will be valuable or fit for a particular purpose or that the system will operate error-free.

The Pembroke School District is not responsible for the integrity of information accessed or software downloaded from the Internet.

The Pembroke School District will not be responsible for any liability or expense incurred in connection with the use of the system.  Users agree to indemnify the district for any expenses, including legal fees, arising from use of the system in violation of this agreement.

The system administrators reserve the right to refuse posting of files and to remove files.  The system administrators further reserve the right to immediately terminate the account or access of a user who misuses the network resources.

APPROVED: October 29, 1997 by Pembroke School Board


LOST AND FOUND

For better or worse, we donate over 100 pounds of clothing to social service organizations from our lost and found box yearly.  Please mark all of your child’s clothing and lunch boxes with their first and last name.  We make every attempt to return those items that are labeled.


NO SCHOOL ANNOUNCEMENT

One Call Now is a web based communication system, which allows us to call the parents and guardians of our entire student population with a single message. We will utilize One Call Now for storm cancellations, as well as other important information that the school wants parents to have. 

One Call Now will call whatever number you want it to with general information, and will leave the information on your answering system. With more critical information, such as early dismissal or a bus issue, One Call Now will call up to five numbers simultaneously for each student. If you have two or more students in the school, you will only be called once. When deciding which numbers to use, please keep in mind that One Call Now cannot recognize extensions. While we can call home for every student in the district, this system allows us to have “strands” like an e-mail so we can also call home for a single school, a grade level, a single bus route, etc. 

One Call Now leaves messages at all numbers that have that option and it gives the school a report within fifteen minutes of the students for whom the system reached and whom it didn’t reach. This allows us to put all of our personnel to work notifying a small number of parents, using the emergency cards on file in the office. In the past, we have had to contact home for each child individually when unexpected events arise. One Call Now will enable us to get information out in minutes, rather than hours. 

Please keep in mind that we will still utilize the radio stations for cancellations. When it becomes necessary to cancel school because of poor weather, or a delayed opening, an announcement will be made over the following radio stations prior to 7:15 AM.  If school has to dismiss early due to the weather the same radio stations will be notified.


WFEA AM 1370 WZID FM 95.7

WKXL FM 102.3 WGIR AM 61

WJYY FM 105.5 WHEB FM 100

WKOS FM 96.7 WOKQ FM 97.5

WNNH FM 99.1 WERZ FM 107.1

WMYF AM 1540 WCSH TV 6

WMUR TV 9


Please do not telephone the school to see if school will be in session.  If there is no announcement regarding school closing, school will meet as usual.


NOTICE OF NONDESCRIMINATION

The Pembroke School Board hereby notifies all parents/guardians and students that the Pembroke School District does not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, age, sex, or handicap under the provisions of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1967, Title IX of the Educational Amendment of 1972, Section 504 of the Rehabilitation Act of 1973 and the Education for all Handicapped Children Act of 1975.  Any person having inquiries concerning compliance with the regulations implementing these laws may contact:

THE SUPERINTENDENT OF SCHOOLS

SCHOOL ADMINISTRATIVE UNIT #53

267 PEMBROKE STREET

PEMBROKE, NEW HAMPSHIRE 03275

PHONE:  603-485-5187

Any person may also contact the Assistant Secretary of Civil Rights, U.S. Department of Education, or the Director, U.S. Department of Education, Office of Civil Rights, Region I, Boston, Massachusetts.


PARTY INVITATIONS

Please do not send party invitations to school to be given out.  We will supply a list of addresses - not phone numbers - if you request it so that you can mail the invitations.  It is a very sensitive issue when some students in a class are invited to a party and others are not.  We recognize that it is a part of growing up but please help us minimize hurt feelings and distractions from academics.  In the event you do not wish to have your child’s address provided to other students for the purpose of receiving party invitations, it is your responsibility to inform the school of that request.


PEMBROKE ACTION LEAGUE FOR SCHOOLS

The Pembroke Action League for Schools (PALS) is our local parent group.  PALS parents represent the Hill, Village and Three Rivers Schools.  They provide many services including a very active parent/ senior citizen volunteer program.  PALS sponsor various fundraisers yearly.  These funds are used to purchase school equipment and to provide special learning opportunities for our students.  We encourage and welcome all interested community members to join, parents in particular.

For more information about how to become involved in PALS, contact the school.  The PALS organization meets the third Monday of each month at 6:00PM.  Meetings are open to all parents and interested community members. 


PARENT RIGHT TO KNOW

As a parent of a student in the Pembroke School District, you have the right to know the professional qualifications of the teachers who instruct your child. You have the right to ask for the following information about each of your child’s classroom teachers: 

  • whether the teacher has met state qualifications and licensing criteria for the grade levels and subject areas in which the teacher provides instruction; 
  • whether the teacher is teaching under emergency or other provisional status through which state qualifications or licensing criteria have been waived; 
  • the baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of discipline of the certification or degree; 
  • whether the child is provided services by paraprofessionals and, if so, their qualifications. 


If you should wish to receive any of this information please contact Suzie Griffith, Principal.


PLAYGROUND RULES (4/10/13)

On the playground students should be able to socialize, relax, and play together in a manner that is both safe and enjoyable. 

GENERAL:

SCHOOL RULES APPLY IN ALL SETTINGS:

Once outside at recess, ask permission to enter the building. 

Running is allowed in the field only.  No running near the equipment, through

 the wood chips or on the black top.  

No gymnastics that requires a spotter.

Do not pick up or throw any sticks, rocks, or wood chips. 

Do not touch leaves on trees, or chip the bark off.


MODULAR STRUCTURES:

Sliding Bar- you can only use it if you can reach it on your own.  One safe push may be given to you by a pusher who stays in one spot. 

Ladders- one child at a time; you may not jump off or hang from any ladder. 


MONKEY BARS AND RINGS: 

Only one child can go across them at a time.  You can go facing forward or backward and can use the lateral poles to propel yourself across.  Everyone starts at the same end and moves to the other end to dismount.  No upside down hanging. 


FIRE POLE:

 It can only be used to slide down.  No climbing/sitting on the platform railings.  You may not jump from the platform to the ground or snow.  


SWINGS: 

Seated, or superman belly swinging are permitted.  No twisting or going side-to-side.  Wait until the swing stops before you get off.  Wait on or beyond the back edging until it’s your turn. 


SLIDES: 

Sit down and face forward.  Go down the slide one at a time.  You must wait until the child in front of you steps away from the bottom of the slide before you go down.  No climbing UP the slides. 


DOME:

Hanging down from the top by your hands is permitted if no one is directly underneath.  No hanging upside down. 


SOCCER AND OTHER BALL GAMES IN THE FIELD: 

If the ball goes into the woods or tall grasses, one child may go to retrieve the ball after telling an adult.  


TAG: 

Tag is permitted in a designated area on the field with the permission of a supervising adult. No tag allowed near the equipment, in the wood chips or on the blacktop.


TOYS FROM HOME:  

No electronic equipment or battery-operated toys are allowed during school hours. Electronic devices brought to school for after school use must be kept securely in the backpack in the off position throughout the school day.   Toys from home are not allowed for outdoor or indoor recess.   


SNOW and WINTER:

 To play on/in/with the snow you need 5 for outside (coat, hat, mittens/gloves, boots, snow pants).  There are to be no snowballs made unless for a snow person.  There is no throwing snow.  If you are building snow forts/houses, etc. you must build them without roofs.   Building tunnels are not allowed.  When you come out for recess and see an already built fort you must leave it standing.  The banks of snow made by plows should be treated like the slides-observe those rules.  Sliding is on your bottom only.  Teachers decide if sliding is safe. 

 

YOU WILL EARN A MINOR IF YOU: 

  • If you leave the playground area to go into the woods
  • If you pick up or throw sticks, rocks or wood chips 
  • If you run on or in the areas between the equipment or on the blacktop
  • If you hang from or jump from the slides


YOU WILL EARN A MAJOR IF YOU: 

  • If you engage in any hands on activity 
  • If you throw sticks, rocks, wood chips or snow at another student
  • If a teacher has to speak to you a repeatedly about not following a particular school rule 


LUNCH RECESS-OUTSIDE or INSIDE? : 

Recess will be inside when the temperature is below 10 degrees.

A flag system is mounted at Four Corners and by the Ms. Keck’s room.  This informs all staff as to where recess will take place.  When the eagle is showing on the flag, we go out, when the snow person is showing, we stay in. 

COATS:

During the fall and spring there has been confusion as to whether children should wear coats/sweaters/sweatshirts at lunch recess if they wore them to school in the morning.  It sometimes is 15-20 degrees warmer during lunch recess than the early morning recess.  If it is 55 degrees or warmer, then the children can chose what they want to wear outside and may take their coats off outside as long as they tie them at the waist.  Coats are not to be piled together on the ground (due to head lice), or held for them by adults.  If it is below 55 degrees, students must wear an appropriate layer for the weather but not necessarily the coat they wore in the morning.  It is recommended that students dress in layers so they have an appropriate option for the changing temperatures during the school day.  


FOUR SQUARE RULES:  Please refer to the accompanying document updated in 2012 regarding the exact rules for the game.  


PLEDGE OF ALLEGIANCE

It is the policy of the Pembroke School Board that recitation of the Pledge of Allegiance is a daily requirement during opening exercises in all classrooms in the Pembroke School District. All members of the school community are urged to stand and to participate. However, all individuals, including those in corridors and other non-classroom areas are required to maintain a silent and respectful demeanor during the conduct of the Pledge. 

This policy is enacted in accordance with RSA 194:15-a.


PROHIBITED SUBSTANCES AND MATERIALS

1. Tobacco 

a. The Surgeon General of the United States has determined that the use of tobacco is dangerous to your health. Sustained use can cause serious illness; therefore, use or possession of tobacco on school grounds is strictly prohibited for students and staff. 

b. Violation of this policy will result in the student’s suspension. Also, because it is a violation of state law to smoke in any school, persons in violation may be referred to the Pembroke Police Department for criminal prosecution and/or civil fines. 

c. Students are not permitted to stand in the street, sit in their cars, or stand on school neighbors’ property to use tobacco. 

d. Use of tobacco on school grounds during athletic and other co-curricular activities is prohibited. 

2. Drugs and alcohol 

Drug abuse includes being under the influence of a drug or in the possession, use, transfer or sale of illegal drugs, narcotics, or drug paraphernalia or “look-alike” drugs in school, on school grounds, or at any school functions. Alcohol is included as a drug as defined by this policy. The intention of this policy is to protect the rights and well-being of all students and school personnel, to assist any student who may seek or need help with a drug-related problem, and to ensure the orderly conduct of school business. 

a. Pembroke Academy prohibits students from being under the influence of a drug or from the possession, use, transfer or sale of illegal drugs, narcotics, drug paraphernalia, alcohol, or “look alike” drugs. 

b. Students are prohibited from being present where any drug is possessed, used, sold, or distributed. Students present under these circumstances are viewed as violating school policy. 

c. Any medication prescribed by a medical doctor which a student is required to take in school or brings to school must be given to the school nurse, kept in the nurse’s office and administered by the nurse. The same is true for over-the-counter medications. 

d. Students suspected of any type of drug or alcohol involvement must meet with the Intervention & Prevention Counselor for an appropriate referral to outside counseling. 

e. In any incident involving prohibited substances, students will be afforded due process. 

f. If a staff member or student has reason to believe that a Pembroke Academy student is violating the school’s Substance Abuse Policy, the following procedure should be followed: 

i. Being under the influence of drugs in school, on school grounds, or at school functions: 

  • An administrator should be notified of the situation immediately. Staff members who suspect use will notify the appropriate House office. 
  • The administrator, after evaluating the situation and speaking to the staff member, referring student, nurse, and student in question will: 

1. Notify the parent or guardian of the situation and request him/her to remove the student. 

2. Suspend the student for 10 school days if it is determined that drug use has occurred. 

3. In severe cases or when the parent will not come in to school, the administrator is authorized to call an ambulance or police officer to remove the student to the hospital/home/police station. The parent or guardian will be notified of this action and be responsible for any expenses incurred. 

4. After consultation with the Superintendent of Schools, the police and other personnel, the Headmaster will recommend any further appropriate action to the Superintendent. 

ii. The possession, use, transfer or sale of illegal drugs, narcotics, prescription drugs, or drug paraphernalia or “look-alike” drugs, in school, on school ground, or at any school functions: 

  • An administrator should be notified of the situation immediately. 
  • The administrator, after having evaluated the situation, may: 

1. Ask the student to give the substance in question to him or her. 

2. Ask the student to empty the contents of his or her pockets, wallet, purse, or other personal property to determine if any drugs are present. 

3. Conduct a search of the student’s lockers and vehicles. 

4. Ask the student to identify the substance found or given over. 

  • Any evidence will be turned over to the police. 
  • If illegal drugs are found, the student will be suspended for ten school days, the parent or guardian will be notified, and the Headmaster will recommend any further action to the Superintendent. This suspension may be reduced from 10 to 8 days if the student agrees to meet with the Intervention & Prevention Counselor to participate in an assessment and a follow-up meeting to discuss recommendations. The assessment must take place outside of the school building or after school hours, and must occur before the student’s suspension is concluded. 

iii. If a student becomes aware that a person other than a member of the Pembroke Academy student body is violating the tenets of the school’s drug policy, they should immediately notify an administrator who will notify the police. School authorities shall cooperate fully in the apprehension of such persons. 


REVIEW OF MATERIALS OR PROGRAMS

If an individual feels that an item or a program is inappropriate she/he shall submit a formal request for review to the principal.  Request forms may be obtained from the principal.  The procedure from that point shall be as follows:

The principal will refer the completed review form to the superintendent within ten days of its receipt.

  1. The superintendent will, within one week, appoint a review committee, which will consist of the following: one school board member, one member of the administration, one teacher, a member of the community, the teacher or media specialist who selected the item, when appropriate.
  2. The superintendent will select one member of the board to serve as chairperson and will refer the reconsideration form to that person.
  3. The review committee will serve for a term of one year.
  4. Within one month of the filing of the review request, the members of the committee will review the item or program and the review form to determine the validity of the complaint.
  5. Until the review committee makes a final decision about the item or program, the item or program will remain in use in either the classroom or the Media Center.
  6. Within five days of the review committee’s decision, the chairperson will notify the superintendent of the review procedure.  The superintendent will then notify the principal from the school involved, the school board, and the person who requested the review within five days following his notification of the committee’s decision.
  7. Any item or program, which is judged inappropriate by the review committee, will be removed immediately from the classroom and/or Media Center.


SCHOOL LUNCH/BREAKFAST

School lunch is sold to students as part of the Federal Hot Lunch Program.  All lunches meet federal nutrition standards.  The price of school lunch is $2.00 per day.  Families may apply for free or reduced lunch by asking for an application in the office.

Many children bring a bag lunch from home.  We encourage healthy foods…no carbonated drinks…no swapping or sharing lunches.  Children have the option of purchasing milk or juice during lunchtime from the cafeteria for $.45 cents.  

Students also have the opportunity to buy breakfast daily.  The cost of breakfast is $1.25 per day.  If a child is eligible for free or reduced lunch they are also eligible for free or reduced breakfast.

Each Monday, please send lunch and milk/juice money for the entire week in an envelope with your child’s name and teacher’s name.  Checks should be made out to Pembroke Hot Lunch Program.  Even if your child is only buying lunch or juice for part of the week, the envelope and money should come in on Monday.

We welcome parents to join us at lunchtime. You can bring your own lunch or we can order one for you if you call a day in advance. If your child wants any other adult or family member (grandparents, aunts, uncles, etc) to join them for lunch, parent permission is required. 


COST OF MEALS

BREAKFAST:  $1.25

LUNCH:  $2.25 (includes milk)

MILK/JUICE: $.45


Cafeteria Rules

The lunchroom is a place where students should be able to eat and socialize in a relaxed atmosphere.  Everyone should follow the directions of the lunchroom supervisors.  The following rules will apply:

  • Use table manners.
  • Use indoor voices and kind words.
  • Keep cafeteria clean.
  • Listen, follow adult directions, and raise hand for help.
  • Ask permission to leave table.
  • We encourage parents to join us for lunch!

SCHOOL MAILINGS

Mailings are sent to the custodial parents’ address. If a non-custodial parent would like copies of progress reports, and/or report cards, they must provide, upon the student’s entrance to Pembroke hill School, a letter requesting this, accompanied by a legal document permitting such release of information; and/or a letter releasing this information from the custodial parent. Any changes to the above information must be made in writing and forwarded to the school office.


SCHOOL PARTIES and CELEBRATIONS

Schools have an extraordinary influence on the development of lifelong eating habits and other healthy lifestyle patterns.  The occasions when students can practice making healthy food choices at school serve as opportunities to reinforce the nutrition knowledge learned in the classroom.  Additionally, school parties are an opportunity to put food in its proper place as a complement to the fun and not as the main event.

Here at the Pembroke Hill School we highly encourage the practice of celebrating through “global acts of kindness”.  Parents, students and community members are welcome to celebrate through the donation of a book to the school library or classroom in honor of a holiday or a child's birthday, a donation of playground/physical activity equipment (jump ropes, balls, etc.), or in any other way deemed appropriate for an elementary school environment.  In the event parents and/or community members wish to make a donation or initiate the celebration of an event, they should first seek the advice/input/approval of the Principal.

In the event you wish to supply your child’s class with snacks for a party or celebration, we recommend the following:

  • Small bottles or cartons of flavored milk, 100% juice, smoothies or water
  • Fresh fruit tray – whole, wedges, slices
  • Fresh vegetable tray with reduced fat ranch or yogurt-based dip
  • String cheese, cheese cubes or slices with whole grain crackers
  • Low fat pudding cups, low fat yogurt squeeze packs or cups
  • Pretzels, low fat popcorn, animal crackers, graham crackers, oatmeal raisin cookies
  • Mini muffins, banana bread, granola bars, mini cupcakes or angel cake that are plain or lightly frosted.

As much as we miss the homemade cookies and cupcakes and treats of the past, we highly encourage store bought, pre-packaged items with ingredients listed.  This request is made in an effort to keep our students safe from reactions brought on by food allergies and contamination.


SEXUAL HARASSMENT POLICY

    1. Purpose

The Pembroke School District wishes to provide an educational environment in which everyone may work and learn in an atmosphere of respect for the dignity and worth of all. This environment must be free of sexual harassment. In order to promote this environment, the administration will disseminate to all staff and appropriate students laws, policy, and procedures designed to protect people from being sexually harassed. 

Sexual harassment of any employee or student by any other employee or student, or by anyone a student or employee may interact with in order to fulfill job or school responsibilities, is not only illegal as a form of sex discrimination as defined by Title VI of the 1964 Civil Rights Act and Title IX of the Educational Amendment of 1972 but also is a violation of the District’s policy. 

    1. Definition Sexual harassment is offensive behavior that includes unwelcome sexual advances, requests for sexual favors, or other conduct wherein:


      1. Submission to such conduct is made either explicitly or implicitly a condition of an individual’s employment or academic standing; 
      2. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting that individual; 
      3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s performance or creating an intimidating or offensive environment. 
      4. It is recognized that, particularly in the case of students, school officials or staff may play an active role in identifying and/or articulating the "unwelcome" nature of sexual advances or other applicable conduct. 

Conduct which may be considered sexual harassment includes such things as: 

  1. Verbal harassment or abuse 
  2. Subtle pressure for sexual activity 
  3. Sexist remarks about an individual’s clothing, body or sexual activities 
  4. Unnecessary physical contact 
  5. Demands for sexual favors accompanied by implied or overt threats concerning one’s job, grades, letters of recommendation, etc. 
  6. Physical assault 
  7. Display of sexually suggestive objects, pictures or gestures. 

Sexual harassment will be treated as a major disciplinary offense so that, depending on the circumstances and the degree of harassment, the offender may be disciplined with a warning, verbal/written reprimand, or suspension or be subject to discharge or expulsion. Additionally, some forms of sexual harassment are considered violations of criminal law and such must be referred to legal authorities.

Any person wishing to lodge a complaint relative to sexual harassment should contact: 

Suzie Griffith, Principal

Pembroke Hill School

300 Belanger Drive

Pembroke, NH 03275

603-485-9000


SMOKING

There is no smoking allowed anywhere on school property.  Thank you for not smoking when you are visiting the school, in attendance at a special event, or chaperoning a field trip.  


STUDENT AND PARENT ACCESS TO STUDENT RECORDS

The Pembroke School District will disclose information from a student’s education records only with the written consent of the parent or eligible student, except: 

1. To school officials who have a legitimate educational interest in the records.

A school official is:

  • A person employed by the district as an administrator, supervisor, instructor, or support staff member.
  • A person elected to the School Board.
  • A person employed by or under contract to the district to perform a special task, such as an attorney, auditor, medical consultants or therapists.

A school official has a legitimate educational interest if the official is:

  • Performing a task that is specified in his or her position description or by a contract agreement.
  • Performing a task related to a student’s education.
  • Performing a task related to the discipline of a student.
  • Performing a service or benefit relating to the student or student’s family, such as health care, counseling or job placement.


STUDENT DUE PROCESS RIGHTS

Before a student is suspended from school, the student has a right to the due process guaranteed by our Constitution. Any student accused of an action and facing possible suspension for this action must be granted a hearing before an administrator. During this hearing, the student must be apprised of the charges against him/her and must be given an opportunity to respond to them. A parent/guardian must be notified of all suspensions. The parent and/or student has the right to appeal any suspension in excess of ten (10) days to the Pembroke School Board. Regulations and procedures regarding the disciplinary code will be summarized in the handbook distributed to students yearly.


STUDENT PICK-UP AND DROP-OFF PROCEDURES

  • Perley Avenue/Rowe Avenue is for bus pick-up and drop-off only.
  • Parents and caregivers will use the Belanger Drive entrance for pick-up and drop-off.
  • Personal vehicles will line up single-file along the right-hand curb of Belanger Drive for safe student entry into vehicles.
  • Please do not block any entrances to parking areas.
  • Drivers should remain in their vehicles while they wait for students to be dismissed.
  • Staff members will escort students to the appropriate vehicle for pick-up.
  • If parents wish to escort their child into the building they will need to park in the upper parking lot (halfway up the hill on Belanger Drive) unless there are visitor parking spaces open at the entry. 
  • Please notice and respect all signage within the parking area and drop-off/pick-up route—i.e. handicap parking, reserved parking, etc.
  • Cars will not be allowed to park on the side of Belanger Drive. 
  • Standard “rules of the road” shall apply within the school’s loop area.
  • Children will be educated as per the procedure of pick up and drop off.


STUDENT PICK-UP AND DROP-OFF MAP



TOYS IN SCHOOL

Please do not allow your child to bring toys to school.  We cannot be held responsible for a lost or broken toy.  In addition to the risk of damage to a treasured possession, plush toys can facilitate the spread of lice.  We have made many changes over the past few years to reduce the likelihood of lice outbreaks.  We appreciate your help in this.

Many students bring electronic games to use at their after school care.  We understand that this may be allowed by after school providers but their use in school is not allowed---not in class or during recess.  If your child has a high need to bring a toy to school for use at after school care, it must remain in their backpack all day.  However, please remember the school will not be responsible for the safe keeping of any toy.  This same rule applies to student possession of cell phones at school.  If you feel your child needs to carry one it needs to be off & in your students backpack throughout the school day.  In the event your child makes a choice at any point during the school day to remove a toy, phone, or other item restricted to a backpack, the item will be confiscated and stored in the Principal’s Office for the remainder of the school day.  The Item will only be released to the child’s parent/guardian.


VISITORS, GUESTS AND VOLUNTEERS

We invite parents to come to school, both to visit and to volunteer.  Both visitations and volunteering within a classroom require that prior arrangements be made with the classroom teacher or the office.  

In the event you are visiting the school to have lunch with your child, you are not required to call ahead, but you may be asked to show identification in the event the secretary is not familiar with you.  All visitors and volunteers must stop in the office for a visitor’s sticker or badge as per Pembroke School District Policy.


WEAPONS

PEMBROKE SCHOOL DISTRICT WEAPONS POLICY

Weapons [such as but not limited to firearms, explosives, incendiaries, martial arts weapons (as defined by R.S.A. 159:24), electronic defense weapons (as defined by R.S.A. 159:20), clubs, billies, metallic knuckles or containers containing chemicals such as pepper gas or mace] or other items used as weapons are not permitted on school property, or school buses or at school sponsored activities.  Student violations of this policy will result in both school disciplinary action and notification of the local police.  Suspension or expulsion could result.

In addition, any student who is determined to have brought a firearm (as defined by 18 US 921) to school will be expelled for not less than one year (365 days).  This expulsion may be modified by the Superintendent upon review of the specific case in accordance with other applicable law.

Pursuant to R.S.A. 193:13, IV, the Superintendent may, upon written application of an expelled pupil, recommend to the Board modification to the expulsion.  Prior to the School Board’s consenting to such a modification, the pupil shall be required to submit to the Superintendent sufficient evidence in the form of letters, work history or other documents or testimony demonstrating that it is in the school’s best interest and the pupil’s best interest to allow a modification.  In making such a decision, due regard will be given to other pupils and staff whose safety and well-being shall be of paramount importance.

Weapons under control of law enforcement personnel are permitted.


WEBSITE/PHOTOGRAPHS/VIDEO RELEASE

On occasion, photographs of individuals or groups of students are taken at school during special events.  Whether the event is being covered by a local newspaper or is intended for publication on our school/classrooms’ websites, we respect every student’s right to privacy.  Within your student’s opening day packet and perhaps through their classroom teacher as well, you will be provided with a notice that needs to be signed and returned if you don't want your child's photo published.


Handbook Revised 8/8/14


SCHOOL CALENDAR