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Third Year Info

IMPORTANT DATES!

July 1:
Deadline to inform PM
of interest in 3rd year

October 15:
Full 3rd year
application
package due

Guidelines for Extending Peace Corps Service

The purpose of this page is to provide guidance for extending your Peace Corps service for a 3rd year.

Evidence is clear that as PCVs increase their language proficiency, develop their professional skills and become more culturally adaptive, their effectiveness and impact increases. The guidance in this document will outline the qualification and application process.

General guidance 3rd year extension assignments:

  • The assignment enhances the Peace Corps and programmatic goals of Thailand
  • Host agency has a demonstrated organizational need and strong commitment to hosting a Volunteer
  • Counterpart and local community leaders are supportive of hosting a Volunteer and willing to provide assistance as needed
  • There is a clearly identified role, sufficient workload and workspace for the Volunteer
  • The site meets safety and security, transportation, medical and housing standards

Extending a 3rd year in your current site and project.

The simplest and most straight forward way of extending a 3rd year is to commit to your current community by developing with your counterparts a project plan with concrete goals and activities for the next year. A Volunteer and requesting agency should be able to clearly define how a 3rd year will lead to greater impact, not merely continuing the activities of your first two years. Volunteers are encouraged to think of work projects that will support goals such as capacity building of the counterparts or host institutions or that expand successful work projects beyond the original beneficiaries. Some examples would be:

YinD:

  • Focusing on capacity building of Youth Councils so that they can more sustainably carry on the projects started by the Volunteer
  • Working with local government, school or health center officials to institutionalize or expand projects you have started

TCCS:

  • Identifying a counterpart with whom you could do more teacher training across a larger geographic area
  • Working with school leadership or other counterparts to expand initiatives like girls empowerment, boys empowerment, or Student Friendly Schools

Extending a 3rd year in your region but a new site:

If you are interested in doing some of the kinds of capacity building described above but feel that it would be more effective from a different platform like working at a Provincial level Tessaban which can reach many different Tessabans or working with a peer support school, you could change sites within your region but you would still have many of your same contacts and understanding of the local issues. Examples include:

YinD:

  • Working with the provincial office on Youth Development to build capacity to expand life skills , sports for development, volunteerism, HIV education or other programs to more Tessabans, health centers or other related agencies

TCCS:

  • Working with a PESAO that is interested in doing girls empowerment, gender and Student Friendly Schools activities in multiple schools
  • Working with a PESAO on improving teacher training for English teachers

Creating a new site and assignment

If you have contacts within our current partnership agencies – the Department of Local Administration (DLA) which oversees the work of the Sub district Administrative Offices (SAO), or the Office of Basic Education Commission (OBEC) and you and they have an idea for a 3rd year opportunity that is related to our current project frameworks but is at a new site, you can fill out an application for that assignment. Please discuss these ideas with your Program Manager early in the process and identify the counterpart, the potential work plan for the Volunteer, and the way in which the work will connect to one of our project frameworks. Also keep in mind that Peace Corps Thailand prioritizes sites where the host country need is greatest and where there is meaningful work for a Volunteer that could not otherwise be done by a staff member of the institution.

Strategies for identifying 3rd year opportunities

Peace Corps Thailand is encouraging extensions for motivated and high performing Volunteers. Through their current assignments, Volunteers are well positioned to identify a niche that builds on their work. While Peace Corps serves at the request of a host agency, a Volunteer may be a catalyst by initiating the conversation and facilitating the application process. Volunteers are encouraged to work with their established contacts and Program Manager in developing their next plan. Some strategies might include:

  • Explore ideas with highly motivated teachers, school principals or PESAO supervisors on how to expand your reach
  • Explore ideas with SAO where there are established Youth Councils that need strengthening
  • Explore ideas with local NGOs who are registered in Thailand developing the capacity of youth
  • Notify your Program Managers of your desire to extend so that Program Managers or other staff can share information about opportunities they may identify

Qualifications Process

All third year applications are approved by TICA. Volunteers must be approved to serve for a third year based on the following:

  • Completed application and clearly defined work
  • Support from the counterpart, community and other host partners (including ministry level partners)
  • Volunteer’s motivation for seeking an extension
  • Previous conduct of the Volunteer including core expectations
  • Medical approval and clear from the Peace Corps Medical Officers
  • Quality of the Volunteer’s service to date

3rd Year Documents


Frequently Asked Questions for Extending

When do I need to submit my application?

You should express your interest with tentative plan and ideas in writing to your Program Manager by July 1. The firm deadline for a complete application package (details below on what this involves) is October 15.

Do I have to extend a full 3rd year?

Yes, if you are going to extend in a new site. A Volunteer needs sufficient time to develop relationships and execute a plan and a Volunteer will need a year to do this. No, if you are going to extend in your site and need less time to complete the goals of your extension. You and your counterpart will still need to complete the application to extend by October 15 so that you get approval from the RTG and your visa is extended. Please include in your application the timeline to complete your work.

When will I know if my application is approved?

It can take 4 months or more to get approval from our Royal Thai Government Partners. That is why the application deadline is well ahead of your COS date. Upon approval from the RTG you will need to be medically cleared from Peace Corps PCMO. Your Program Manager can keep you updated on the process.

Are there any extra financial benefits to extending?

You will get the living allowance allocated to Volunteers. You will be granted special leave allowance of 30 days and airfare to your home of record prior to starting your 12 month extension. Additionally, your readjustment allowance rate will increase $100 per month for the months beyond your 24 months after your swear-in date.

It is important to remember that you are still considered a Peace Corps Volunteer (even as a PC Response Volunteer) so are expected to adhere to policies and uphold core expectations.

Is there a limit to the number of extensions that will be accepted?

Each application will be considered on its individual merit according to the criteria mentioned above. We haven’t set a limit per se, but only applications with a clearly defined plan and counterpart engagement will be approved.

Third Year Extension Application Details

As with all Volunteer Assignments, third year extension assignments must come from a prospective partner agency (not from a Volunteer). Volunteers can submit a draft of the application and work plan to Program Manager first for review. Then the requesting organization will send the final application package to TICA through the following channels:

Application Package:

  • Cover letter in Thai by the requesting organization
  • Application form
  • Work plan completed both in Thai and English by you and your future counterpart
  • TICA’s PCV Performance Evaluation completed in Thai by your primary counterpart or supervisor

Application Channels to TICA:

  1. If your 3rd year service is in the same program
    1. If the requesting organization is your Current School, the school will send your application package with a cover letter to its respective Primary Education Service Area Office (PESAO). The school has the contact address. Then that respective PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval.
    2. If the requesting organization is your Current PESAO, the PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval. The PESAO has the contact address.
    3. If the requesting organization is New School, the school will send your application package with a cover letter to its respective Primary Education Service Area Office (PESAO). The school has the contact address. Then that respective PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval.
    4. If the requesting organization is New PESAO, the PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval. The PESAO has the contact address.
    5. If the requesting organization is your Current SAO/Tessaban, the SAO/Tessaban will send your application package with a cover letter to DLA who will review your work plan and later submit it to TICA for final approval. The SAO/Tessaban has the contact address.
    6. If the requesting organization is New SAO/Tessaban, the organization will send your application package with a cover letter to DLA who will review your work plan and later submit it to TICA for final approval. The SAO/Tessaban has the contact address.
  2. If your 3rd year service is in a different program
    1. If you are YinD PCV and your new requesting organization is School, the school will send your application package with a cover letter to its respective Primary Education Service Area Office (PESAO). The school has the contact address. Then that respective PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval.
    2. If you are YinD PCV and your new requesting organization is PESAO, the PESAO will send your application package with a cover letter to Office of Basic Education Commission (OBEC) who will review your work plan and later submit it to TICA for final approval. The PESAO has the contact address.
    3. If you are TCCS PCV and your new requesting organization is SAO/Tessaban, the SAO/Tessaban will send your application package with a cover letter to DLA who will review your work plan and later submit it to TICA for final approval. The SAO/Tessaban has the contact address.
  3. If your 3rd year organization is a Private School, the school will send your application package with a cover letter to Office of Private Education (OPEC) who will review your work plan and later submit it to TICA for final approval.

    The address is:
    กลุ่มงานโรงเรียนนโยบายพิเศษ
    สำนักงานคณะกรรมการส่งเสริมการศึกษาเอกชน
    สำนักงานปลัดกระทรวงศึกษาธิการ
    กรุงเทพมหานคร 10300

  4. If your 3rd year organization is Third Party Organization like NGOS, other related agencies, etc., the organization will send your application package with a cover letter directly to TICA. Example of a cover letter by the requesting organization:
    • Paragraph 1: Stating the PCV name and his/her current working site from when to when, and that the PCV’s 2-year of service has completed.
    • Paragraph 2: Stating the purpose of extension and extension period and that the organization is submitting the application package for consideration.
    • Paragraph 3: Closing remarks

The application package must be a hard copy through the government channels. For Peace Corps, you can send a soft copy for review. When your application package is submitted, please send a hard copy for the PCV files.

TICA needs the application by December 1. It takes time to go through the government channels so we are recommending that you have your application and work plan sent out by your requesting organization by October 15 to ensure that it meets the December 1 deadline.

Third Year Extension Transition Guidance

The section below provides details on your transition to a third year. Feel free to contact your Program Manager if you have any additional questions.

Accrued Annual leave

You will carry over unused vacation time into your 3rd year and will continue to accrue vacation at the same rate—2 days per month. As stated in the handbook you may not take vacation leave in the last 90 days of service. Last days of service refers to your Close of Service at the end of your 3rd year. You may follow the regular vacation approval process through the end of your 3rd year. Keep in mind that you may be wrapping up projects at your initial site and you want to finish strong; we ask that you use good judgment when requesting leave.

Readjustment allowance

Volunteers extending less than 12 months from the original COS date may not receive a one-third payment of readjustment allowance at the time of extension. Volunteers extending for 12 months or more receive a payment of one-third of the readjustment allowance amount accrued at the time of original COS date. At the end of the third year, a new one-third readjustment allowance (1/3 of accrued amount minus the payment made previously) payment is made at the extended COS date. The remaining two thirds is paid to the RPCV 4-6 weeks after COS.

Your readjustment allowance rate will increase $100 per month for the months beyond your 24 months after your swear-in date.

Living Allowance

PCVs living in towns larger than 100,000 citizens will receive a large city supplement of 2,388 THB with their monthly living allowance. Housing allowances are paid by the RTG and do not change from Post’s standard policy. 

Moving to the new site

Volunteers are responsible for moving themselves and personal affects to the new site. Peace Corps will reimburse the Volunteer for moving expenses with prior approval of estimated cost. The timing and details of that move are to be organized by the Volunteer with the collaboration of the new site. Additionally, extending Volunteers will get an additional 4500 THB settling in allowance if the extension involves a move to a new site.

Dates of 3rd year service 

You continuation of third year of service will start after your original COS date and your new COS date will be in April 2016. That includes the 30-day special leave period.

Timing of Special Leave for Extending Volunteers

Volunteers extending their service for 12 months or more are entitled to 30 days of special leave upon the completion of the original term of service. Each day of special leave is considered part of the Volunteer's service, but is not counted toward completion of the extension period, e.g., a 12-month extension and 30 days of special leave extends a Volunteer's COS date by 13 months.

Extending Volunteers are expected to take special leave as soon as possible after the beginning of extended service, preferably during the first three months. However:

a) A Volunteer may, with the written approval of the Country Director and concurrence of host country officials, begin special leave within the last 60 days prior to (i) his/her original COS date, or (ii) the beginning of the extended service period.

b) A Volunteer who has completed 18 months of Volunteer service may begin special leave more than 60 days prior to the original COS date if the Country Director determines, with the Regional Director's concurrence, that for programmatic reasons such leave should be authorized.

Special leave may not be taken during the 90 days prior to the Volunteer's new COS date.

A Volunteer may extend the special leave period by using up to 15 days of advanced annual leave for a combined total of leave not to exceed 45 consecutive days.

A Volunteer who does not take special leave within the time frames allowable forfeits his/her right to any special leave allowances and airline tickets for travel in conjunction with that special leave.

Allowances During Special Leave

For each day of special leave actually taken, a Volunteer receives the current special leave allowance which is currently $12 per day into their US bank account. The living allowance continues to be paid into the Thai bank account during periods of special leave and readjustment allowance continues to accrue during special leave.

Travel During Special Leave

Volunteers departing on special leave will be issued a ticket for round-trip travel from the host country to the U. S. home-of-record. Excursion fare tickets are to be issued, whenever possible, for the most direct route to the U. S. home-of-record. If Volunteers wish to use indirect travel that will not conform to the excursion fare restrictions, they must pay the difference and coordinate any additional cost directly with the airline.

Travel to other than Home-of-Record Volunteers who wish to travel elsewhere than to their home-of-record may request a ticket for round-trip excursion air fare from the host country to any location in an amount not greater than the cost of the least expensive fare from the host country to the U. S. home-of-record, or pay the difference.

Cash in Lieu Volunteers will not be given cash in lieu of this ticket under any circumstances.

Medical Care for Conditions Arising During Special Leave

The Peace Corps continues to provide Volunteers with necessary medical care during special leave. A condition arising in the U. S. that requires post-service care will generally not be deemed "service-connected" for purposes of Federal Employee Compensation Act (FECA) benefits.

Life Insurance

Extending Volunteers continue to be eligible for the Peace Corps life insurance during special and advanced annual leave, regardless of where the leave is taken.

Early Termination after Receiving an Extension of Service

Effect on Special Leave

The grant of special leave is based on a Volunteer's commitment to a minimum 12-month extension (not including the days of special leave). Volunteers who fail to fulfill that commitment forfeit their right to special leave and, if they have already taken special leave, may be required to refund certain amounts to the Peace Corps.

Resignation Before Special Leave

A Volunteer who resigns during an extension of service and who has not taken special leave will be deemed to have shortened his or her service extension and to be a COS Volunteer as of the date of resignation.

Resignation during Special Leave

A Volunteer who takes special leave and resigns before returning to the host country while on special leave will be deemed to have shortened his/her service extension and to be a COS Volunteer as of the date when he/she formally notifies the Peace Corps of his/her intent not to resume service or his/her last day of special leave, whichever is earlier. The Volunteer must refund any allowances granted during special leave (excluding the cost of excursion class airfare from the host country to the home-of-record) and return any unused plane tickets provided at Peace Corps expense. The Volunteer also may not receive any living allowances held for him/her during special leave.

Resignation After Taking Special Leave

A Volunteer who takes special leave and resigns after returning to the host country will be considered an early terminee. The Volunteer will not be required to refund the cost of the special leave round-trip airfare between host country and home-of-record. If the Country Director determines, however, that the Volunteer accepted the special leave in bad faith, he/she may, with the concurrence of the Regional Director, have any allowances granted the Volunteer for use during special leave deducted from the Volunteer's readjustment allowance.

Medical Separation or Interrupted Service

Volunteers who extend and are medically separated or have interrupted service during that extension will be considered either early terminees (i. e., medical separation or interrupted service) or COS Volunteers depending on whether they are separated before, during, or after special leave. These Volunteers will not be required to refund allowances granted to or held for them during special leave.

Sexual Assault, Stalking and Serious Crimer A Volunteer who has extended service and is a victim of sexual assault, stalking or serious crime may terminate Peace Corps service and receive an advance of the Volunteer’s extended COS date. The Volunteer will not be required to refund allowances granted to or held for the Volunteer during special leave.

Administrative Separation

Volunteers who fail to complete their extension of service as the result of an administrative separation or resignation in lieu of administrative separation will be deemed early terminees and treated in accordance to guidelines for early termination, regardless of the point during their extension of service when the termination occurs or whether they have taken special leave.

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