What to Look For In a Payroll Company

Choosing a payroll company doesn't have to be complicated and confusing. There are a few short questions that should be considered when comparing payroll companies and then the option that fits a business best can easily be chosen.

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One of the first decisions that needs to be made when considering a payroll company is their scope. Is this payroll a national service or merely local? Many businesses may have to repeatedly move and change locations. If a business does tend to move around quite frequently, it is important that a national payroll service is chosen. Also, payroll providers that function on a national level have more staff members and a greater level of experience regarding payroll regulations. Whatever areas the payroll provider covers, they should also help companies stay compliant with local labor law through compliance software or a employee classification audits. So, the first step when choosing a payroll company is to determine what level they function on.

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Another extremely important piece of information that needs to be determined prior to selection is who is responsible for any payroll mistakes. A reputable and dependable payroll service should always ensure that they will assume any liability for payroll mistakes. Whether the mistake is a late payment or just an inaccurate one, all responsibility for correcting these problems should fall on the payroll company.

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Thirdly, it is important that a payroll service be web-accessible. The ability to have access to payroll at any time and at any place is a huge convenience factor for many businesses. Instead of having specific times and dates when a payroll can be completed, web access allows a greater control of the payroll schedule. Not only is it more convenient, but it is also more user friendly. Employers will be able to check over all the payroll information to ensure that it is correct before submitting it. If in fact a company does choose to go with a Web-based interface for payroll, it is vital to make sure the system isn't too complex. If a system is confusing and time-consuming, the probability of errors in the payroll will increase. A payroll system should be simple, clear and concise.

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Finally, it is important that a company determines how the payroll provider calculates the fees. Does this provider charge based upon the number of times payroll is completed during each month? Are fees accrued based upon the number of employees that payroll is being completed for? Are there any additional monthly fees? These are all questions that should be answered prior to locking in a payroll company.

For more information on various subjects of payroll law for the Oregon payroll services visit to: www.payrollspecialties.com