Minutes of last meeting

                            OXTON PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING HELD ON 12th March 2019

AT OXTON VILLAGE HALL

Present: Cllr Richard Cross (Chair), Cllr Nick Borrett, Cllr Margaret Cooper, Cllr Paul Davies, Cllr Hannah Lempicki and Cllr Mark Tomlinson. Cllr Roger Jackson attended for part of the meeting. Mrs. Karen Birks (Clerk).

 

Members of the public thanked the clerk, Karen Birks, for her 10 years of service before the meeting commenced and gifts were presented to Karen.

 

 

1.  APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Mark Foxwell.

 

2.  DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 

Cllr Cross declared an interest in Item 6 – New trustee for Workhouse Close charity and Item 13 Planning application for alterations at The Lodge on Oxton Hill.

 

3.  MINUTES

The minutes of the meeting held on 12th February 2019 were accepted as a true record and signed by Cllr Cross.

 

4.  MATTERS ARISING

           

-    Cllr Foxwell has made an application for funding from the Notts County Council Local Improvement Scheme to renovate some, and replace other, village street lights with lampposts of a traditional style.

-    The travellers have moved from the Oaks Lane junction to the Epperstone Road/Southwell Road junction.

-    Trapping of moles took place in February on the recreation field.

 

5.  RECRUITMENT OF NEW CLERK

 

          Three candidates were interviewed in February and Lisa –Jayne Campbell has been recruited and will take over as clerk on 1st April 2019. A contract of employment will be signed at the April meeting. The handover between the current and new clerk has started and will continue until the 31st March. It will be necessary to store the filing cabinet containing Parish Council documentation at a location other than the clerk’s home and Cllr Cooper will request at the next Village Hall Management Committee meeting, that it be stored in the village hall.

 

6.  NEW TRUSTEE FOR WORKHOUSE CLOSE/GODFREYS CHARITY

     Emma Cross was appointed as the new trustee/administrator of the Workhouse Close/Godfrey’s field charity. A handover of information and documentation will take place from Colin Rieley, the retiring trustee.

 

7.  HIGHWAYS

    

       - A second meeting took place on Beanford Lane on 22nd February attended by Cllr Richard Cross, Mark Spencer MP, Gedling Cllr Jane Walker, Jo Horton from Highways and Cllr Roger Jackson to discuss how to reduce traffic flow and speed, and the condition of the road surface and litter on this road. Highways confirmed that it is not suitable to install traffic calming measures and it is very doubtful that the road would be closed completely. It is obvious that some drivers are being directed down Beanford Lane by satnavs and this is an issue which Cllr Walker agreed to raise with Google maps and associated companies involved with the production of routes to remove Beanford lane as a route option She will also look into the possibility of better signage at the road ends warning drivers of the ford ahead. All agreed that traffic use had increased greatly since the installation of the traffic lights on the Nottingham road at Calverton.

Cllr Jackson will report the recent incidence of flytipping on Beanford Lane and the blocked gully on Main Street opposite Meadow View which is causing water to pool on the road.

- The clerk will report the faulty street light (No. 2) on Blind Lane

 

     8.  COMMUNICATIONS

          -    N&SDC has adopted its amended Core Strategy Development Plan which is the principal document within the Newark and Sherwood local development framework which sets the vision, spatial strategy and polices for development of the District up to 2033. It entirely replaces the Core Strategy as adopted in 2011.

 

          -    The Lease with N&SDC for the grassed area of land on Elmcroft expired in November 2017. The Parish Council has been informed that a new lease has not yet been received due to lack of confirmation from Newark and Sherwood Strategic Housing as to whether or not the lease can be renewed. The Parish Council will be holding over on the terms of the previous lease until a solution is agreed. 

 

-          A letter has been received from N&SDC regarding the emptying of the dog waste bins for 2019/20.  It was agreed to continue having six bins emptied weekly and a seventh bin at the junction with Hatfield Lane emptied twice weekly at a cost of £1.90 per bin per visit.

9.         FINANCE

i)                    Payments

           The following payments were authorised:

Karen Birks                             Clerks Salary February                                    £293.02

Karen Birks                             Clerks expenses February                               £15.62

Mick Brett                               Handyman work on play area                         £45.00

DH Pest Control                     Mole trapping                                                  £90.00

N&SDC                                  Dog Bin emptying                                          £948.48

                                                                                                                                    ______

                                                                                                                        Total    £1392.12

 

 

ii) Financial Report for February 2019

The Clerk reported a current account balance at the end of February of £9045.43 with outstanding cheques for £185.35. Payments for February were £500.95 and receipts £0.00. The accounts were reconciled accordingly.

The ‘theoretical balance’ of the current account and the village plan fund was shown on the February reconciliation sheet as £4908.04 and £4137.39 respectively.

 

10.  RECREATION

  i)   Cllr Tomlinson has completed the March report and there are no major concerns. He reported that the litter bin in the play area has lost its lid and Cllr Cross agreed to look into replacing this.           

ii)                       Surface underneath picnic benches

It was agreed to investigate the laying of a rubber matting surface under the picnic benches. Cllr Cooper will ascertain at the next Village Hall Committee Meeting if the spare matting left over from the playarea installation is still being stored in the village hall and if so, if it could be used for this purpose.

iii)Timescale for new Cushionfall underneath the zip wire and climber.

It was agreed to order new cushionfall to be delivered at the beginning of April. The expenditure for this was previously agreed in September 2018.

 

11.  RISK AND RESILIENCE

           

                 The stream alongside the field on Water Lane has been cleared by the owner and is now flowing well. The clerk will thank the field owner for this action.

 

12.  PLANNING APPLICATION – DEMOLISH AND REBUILD EXISTING DWELLING AT BIRKHOUSE, OXTON HILL Application no.19/00229/FUL

         The Parish Council supports this application. The necessity to demolish a good structurally sound house in order to build a new one was questioned and a comment expressing this will be made to the planners.

 

13. PLANNING APPLICATION – ALTERATIONS AT THE LODGE, OXTON HILL Application no.19/00376/FUL

       The Parish Council supports this application and has no comments to make.

 

14.  PLANNING APPLICATION – EXTENSION AT 2 MANOR CLOSE, OXTON Application no.19/00295/FUL

       The Parish Council supports this application and has no comments to make.

 

15.  PLANNING APPLICATION – EXTENSION AT 4 ORCHARD CLOSE, OXTON Application no.19/00303/FUL

       The Parish Council supports this application and has no comments to make.

 

16.  DISCUSSION ON INTRODUCTION OF DOG CONTROLS

       After much discussion it was agreed that there are two very different issues concerning dogs in the village and it is necessary to be certain that any action taken is attempting to solve a real and clearly defined problem. The Parish Council needs to be fully aware both of what the residents perceive the problems to be and what they would like to see happen in response to these problems. It is important that any solutions to the dog related issues are not implemented by the Parish Council in isolation. It was agreed that the opinions of residents will be sought at the annual Parish meeting in May with the possibility of a follow up survey after the meeting to ensure that a representative view from a cross-section of village residents is obtained. The view was expressed that the Parish Council should be guiding any actions and not enforcing and that it was necessary to engage with the community and ask for help from residents in solving any problems associated with dogs. On a positive note it was also reported that the measures which have already been taken to reduce the issue of dog fouling have been effective and the problem, although still evident, is significantly reduced.

 

17.  NETS FOR OXTON CRICKET CLUB

       The cricket club is applying for various grants to fund the purchase of cricket nets which will cost around £9,600 and it is hoped will be in place by April 2020. It is suggested that the nets will be erected on the site of the old pavilion. It was noted by the Parish Council that this part of the site still requires further tidying and it was agreed that this can be completed in a relatively short timescale. The Parish Council is in full support of the cricket clubs plans to erect the nets.

 

18.  PARISH COUNCIL ELECTIONS 2nd MAY 2019

       Details of how to access the nomination forms for the upcoming Parish Council elections were given to councillors and the deadline date of 3rd April for handing in a nomination form was noted. The details have also been advertised to all residents in the Dover Beck magazine, the village shop and on the Parish Council notice board.

 

19.  CHANGE OF LOCATION FOR ANNUAL PARISH MEETING TO PARK VIEW ROOM

       It was agreed that the Annual Parish Meeting on 23rd May will be held in the Park View Room. Refreshments will be provided. The clerk will advertise the meeting in the April and May editions of the Dover Beck.

 

20.  ANY OTHER MATTERS FOR REPORT OR FUTURE DISCUSSION

      

-  Cllr Jackson reported that a trial of dual litter bins for normal and recyclable waste is to begin in Southwell.

-  The dog waste bin at the entrance to the recreation field is in a poor state of repair. It was agreed to include a discussion on possible replacement on the April agenda.

-  The annual footpath walks will take place this year on the 19th May.

-  This was the last meeting attended by Karen Birks, the current clerk who will step down from the position on 31st March and the councillors expressed their sincere thanks for her hard work, support and commitment over the last ten years.

      

       

The Chairman closed the meeting at 9:20pm

 

Chairman                                                                     Date

 

 

 

………………………………….                               …………………..