Minutes of last meeting

                           OXTON PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING HELD ON 13th November 2018

AT OXTON VILLAGE HALL

Present: Cllr Richard Cross (Chair), Cllr Nick Borrett, Cllr Margaret Cooper, Cllr Paul Davies, Cllr Mark Foxwell, Cllr Hannah Lempicki and Cllr Mark Tomlinson. Cllr Roger Jackson attended for part of the meeting. Mrs. Karen Birks (Clerk).

 

Seven residents attended and raised the following issues in the public address to council before the start of the meeting.

-          Concerns were expressed that the Parish Council were considering removal of the Access Only restriction on New Road/Sandy Lane. It was felt that the restriction had been successful in reducing ‘rat running’ and should stay in place. A letter was also handed to the clerk expressing the same view.

-          Some residents are in support of allowing dogs to be exercised off the lead on the recreation field and they felt that responsible dog owners would be penalised unfairly if a Dogs on Leads restriction was introduced.

-          Further details regarding the planning application to be discussed at Item 15 on the agenda were given by the applicant.

-          A resident noted that there was no memorial outside of the church for those who were killed in the World Wars. However it was noted that Oxton’s War Memorial is a stained glass window in the church which has the names of all the men of Oxton who died.

 

 

1.  APOLOGIES FOR ABSENCE

There were no apologies for absence.

 

2.  DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 Cllr Cross declared an interest in Item 15 – Planning application at Church Farm House, Main Street.

 

3.  MINUTES

The minutes of the meeting held on 9th October 2018 were accepted as a true record and signed by Cllr Cross.

 

4.  MATTERS ARISING

-    Via has confirmed that the trees on the Old Epperstone Road/ Southwell Road junction were felled due to structural concerns and the location next to a busy junction was considered a high risk area. Replacement planting has been recommended and the site will be assessed for feasibility. The clerk will contact Via to express dismay that the Parish Council were not consulted and that, after felling, the trees did not appear to be decayed. Via will also be urged to ensure the trees are replaced.

-    The free bags of salt have been delivered from Via and Cllr Cross is in discussion with Oxton’s snow warden regarding their storage.

 

5.  HIGHWAYS

    

-       Beanford Lane has seen an increase in traffic as drivers avoid the new traffic lights in Calverton and there are concerns that the extra water this is causing on the road as drivers cross the ford may be hazardous in freezing weather.

-       The chevron sign on the Oxton bypass roundabout has been damaged and debris from a crashed vehicle has been left on the roundabout. Cllr Jackson will report these issues.

-       It was reported that traffic was recently diverted down Greaves Lane due to an accident elsewhere and this caused a number of issues as two way traffic attempted to use a single track lane. It was questioned if a sign should be erected warning that it is single track. As this was an unusual situation and generally there is usually very little traffic using this lane no further action will be taken.

-       It was noted that there is a sign marking the Parish of Edingley part way along Greaves Lane but not one in the other direction for Oxton. Cllr Jackson will look into this.

 

     6.  COMMUNICATIONS

          -    Colin Rieley, one of the current trustees of the Godfreys/Workhouse Close charity has informed the Parish Council that he no longer wishes to act as a trustee or administer the Trust and will step down from this role on December 2018. Neither of the other two trustees wish to take on the administration role. This matter will be included on the December agenda and Colin Rieley will attend that meeting to answer any questions.

7.         FINANCE

i)                    Payments

           The following payments were authorised:

Karen Birks                             Clerks Salary October                                     £293.02

Karen Birks                             Clerks expenses October                                 £22.60

Ulyett Landscapes                  Grass cutting October                                     £514.28

Pauline Cleverley                    Chiropody treatment                                       £68.00

N&SDC                                  Playground inspection                                                £55.08

Michelle Mean                        Daffodil bulbs for planting in Oxton              £104.78

Nick Borrett                            Items for remembrance in Oxton                    £24.11

Mick Brett                               Handyman work                                             £80.00

Names.co.uk                           Website hosting                                              £37.20

                                                                                                                                    ______

                                                                                                                        Total    £1199.06

 

 

 

ii) Financial Report for October 2018

The Clerk reported a current account balance at the end of October of £12425.40 with outstanding cheques for £95. Payments for October were £933.03 and receipts £5000.00. The accounts were reconciled accordingly.

 

iii)                     Consider budget requirements for 2019/20

The clerk distributed copies of a proposed budget which was discussed in detail.

All councillors will consider any amendments to the budget before the next meeting.

 

8.    RECREATION

      

-       The clerk reminded the council that to fulfill the insurance requirements a weekly check needs to be made of the play equipment and the monthly inspection must be recorded in a written form. This report should be filed in the councils records.

-       The handyman has raked over the cushionfall, replaced the spring on the gate and sanded down the see-saw.

-       The clerk will request a visit from pest control to trap the moles on the field and on Elmcroft.

      

9.    RISK AND RESILIENCE

       The new design for the Sandy Lane flood relief pipe has been given the go ahead and it is planned that the work will start in early December. The council expressed thanks to Cllr Borrett and Cllr Jackson for persevering with this project.

 

10.  DATES FOR MEETINGS IN 2019

       The clerk distributed dates for eleven meetings in 2019 plus an annual Parish meeting in May.

       These will be booked in the village hall.

 

11.  RESIGNATION OF CLERK AND AGREE ARRANGEMENTS FOR RECRUITMENT OF NEW CLERK

      

The clerk informed the Parish Council of her resignation with effect from 31st March 2019.

     In order to allow suitable time for a handover to a new clerk it was agreed to advertise the position in January with a view to interviewing potential applicants at the end of February. The position will be advertised in the Dover Beck, in the Newark Advertiser and Bramley, on the village notice board and on the NALC website. The cost of advertising on online job vacancy websites will also be investigated.

 

12.  PURCHASE OF NEW LITTER BINS

       It was agreed to purchase a black Glasdon Jubilee litter bin.

 

13.  NEW STYLE OF REPORT FOR DOVER BECK

       It was agreed that the chair will write an article for the Dover Beck after each meeting giving a summary of the key items raised on the agenda. This will not be a ‘Chairs Blog’ as has been published for the past few years and will not contain any personal views.

 

14.  PURCHASE OF BANNERS FOR CENTENARY COMMEMORATION OF END OF WW1

       It was agreed to spend £24.11 to purchase banners to be fixed around the village for the centenary commemoration of the end of WW1.

 

15.  PLANNING APPLICATION – EXTENSION AT CHURCH FARM HOUSE, MAIN STREET. Application number 18/01941/FUL

       Cllr Cross left the meeting as he had declared an interest in this item and Cllr Cooper took over the chair. The meeting was closed to allow the applicant to speak and give further details relating to the planning application.

       The meeting then reopened and the council voted unanimously to support this application.

 

16. CONSIDER PURCHASE OF ADULT FITNESS EQUIPMENT

       This item was deferred to a future meeting.

 

17. CHIROPODY CLINIC

Pauline Cleverley has provided a chiropody service in the village for 13 years paid for by the Parish Council but she has now retired. Cllr Cooper was instrumental in arranging this service both at its conception and her support has continued over the years providing a beneficial service to local residents. It was decided that the chiropody service has now run its course and there may be complications if the Parish Council continued with the service therefore it was agreed that the service will cease (a vote was taken – 3 abstentions and 4 in favour of the service ending). The Parish Council thanked Cllr Cooper for her time and substantial efforts in assisting with the chiropody provision over the years.

 

18.  CONSIDER INTRODUCTION OF DOGS ON LEADS ON RECREATION FIELD AND OTHER ACTION AGAINST AGGRESSIVE AND POORLY CONTROLLED DOGS.

       Further discussion took place on this matter taking into account the points raised by the residents in the public address time before the meeting started. It was agreed to request either the dog warden or the dog liaison officer to attend a future meeting to allow further discussion on the actions which could be taken by the Parish Council.

 

19.  ANY OTHER MATTERS FOR REPORT OR FUTURE DISCUSSION

 

There were no other matters raised.

 

  

The Chairman closed the meeting at 9:30pm

 

Chairman                                                                     Date

 

 

 

 

 

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