Minutes of last meeting

                          OXTON PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING HELD ON 11th September 2018

AT OXTON VILLAGE HALL

Present: Cllr Richard Cross (Chair), Cllr Margaret Cooper, Cllr Paul Davies, Cllr Mark Foxwell, Cllr Hannah Lempicki and Cllr Mark Tomlinson. Cllr Roger Jackson attended for part of the meeting. Mrs. Karen Birks (Clerk).

 

Prior to the commencement of the meeting two residents addressed the council to express their concern about the content of the Parish Council Chair’s notes which were published in the September Dover Beck. This article made reference to a dog attack in the village which they felt was misrepresented.

 

1.  APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllr Nick Borrett.

 

2.  DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA

 There were no declarations of interest.

 

3.  MINUTES

The minutes of the meeting held on 10th July 2018 were accepted as a true record and signed by Cllr Cross.

 

4.  MATTERS ARISING

-       The section of stream alongside the ‘Godfrey’s Charity’ field has now been cleared.

-       The resident who previously raised the issue of tree branches catching the roof of higher vehicles on Elmcroft is concerned that the Parish Council does not consider this to be a serious problem at the current time. Cllr Davies agreed to visit the site and look at the issue again.

-       An incident of flytipping has taken place behind the old cricket pavilion. The cricket club will take responsibility for clearing it along with the demolition of the pavilion.

           

5.  HIGHWAYS

     -    Cllr Jackson confirmed that permission has been given by Highways for the ‘Frank Key’ advertising on the bypass roundabout.

     -    The issue of non enforcement and suitability of the traffic order which prohibits driving except for access on New Road/Sandy Lane was raised. Signs highlighting this restriction to drivers are located at both ends of the road. This matter will be added to the October agenda for further discussion.

 

     6.  COMMUNICATIONS

-  Judges comments from the Best Kept Village completion were circulated but are not very useful in suggesting any improvements/changes which could be made for entry to the competition in future years.

-  Full planning permission has been granted for the extension at 31,Elmcroft (App.no. 18/00936/FUL)

-  The NALC AGM will be held on 14th November at Epperstone Village Hall. Councillors were requested to let the clerk know if they plan to attend to enable their right to vote to be registered.

-  Cllr Tomlinson is going to attend playground inspection training on 16th October.

-  N&SDC are no longer holding an Annual Parish Council conference and North Muskham Parish Council are planning on hosting a conference with a suitable agenda on 13th October in North Muskham. Further details will be distributed when available.

7.         FINANCE

i)                    Payments

           The following payments were authorised:

Karen Birks                      Clerks Salary July and August                        £586.04

Karen Birks                      Clerks expenses July and August                   £15.62

Mick Brett                         Handyman work                                             £75.50

Ulyett Landscapes           Grass cutting July and August                        £1028.56

RCAN                               Playground inspection training                       £75.00

                                                                                                                          ______                                                                                                                 Total    £1780.72

 

 

ii) Financial Report for July/August 2018

The Clerk reported a current account balance at the end of August of £10139.15 with no  outstanding cheques. Payments for July were £1095.92 and receipts £0.00. Payments and receipts for August were £0.00. The accounts were reconciled accordingly.

 

8.    RECREATION

       Work has been completed to replace rotten supports alongside the zipwire surround and paint the football goals.

 

       Annual play area inspection

       The annual inspection was carried out on the 8th August 2018 and overall the play area was classed as low risk. Issues noted (all low or very low risk) were:

       Gate is not closing correctly and needs adjustment – Cllr Cross agreed to look at this

       Bin needs repair – Cllr Cross agreed to look at this

       Rough wood on see saw, tower unit and activity trail – councillors will assess this to decide if action needs to be taken now or further monitoring to take place.

       Seat frames and fixings on toddler swing – councillors will assess this to decide if action needs to be taken or further monitoring to take place.

       Secure all fixings on swings and activity trail - councillors will assess this to decide if action needs to be taken or further monitoring to take place.

       Top up the loosefill on zipwire – agreed that handyman will dig over to ‘fluff’ up the existing material and new loosefill will be purchased next spring.

       Repair rubber strip around basket swing - councillors will assess this to decide if action needs to be taken or further monitoring to take place

       Surface underneath picnic tables is uneven and worn – agreed to purchase bark chippings next spring.

 

9.    RISK AND RESILIENCE

       Viaem have confirmed that the design work for the Sandy Lane flood relief pipe should be completed in the next two weeks. It was previously agreed that Viaem would carry out the construction work paid for by Notts County Council and the Parish Council would have no further involvement but there is currently confusion at Viaem regarding this. Cllr Jackson agreed to discuss this with Via and clarify the details. It was noted that progress is slow and communications are proving difficult with the councils.

 

       The clerk will request a street clean along Main Street and ask if the weeds along the pavements can be treated.

      

10.  PLANNING APPLICATION –HORIZONTAL WOOD PANELS ON EXISTING FENCE AT DAIRY BARN, OXTON HILL. Application number 18/01620/FUL

       The Parish Council supports this application and has no comments to make.

 

11.  LANDSCAPE CHARACTER ASSESSMENT FOR OXTON

       N&SDC have completed a Landscape Character Assessment (LCA) for the District which is based on identifying specific landscape policy zones and lists landscape features, built features and what to do to conserve various aspects or create new ones. Characteristic visual features are listed at a high level, for example, it refers to ‘the settlement of Oxton with historic red brick and pantiled core’. N&SDC do not recommend that Oxton complete a LCA as there is no obvious need and the costs would be considerable as it would have to be carried out by an ‘expert’ in order to be influential to local development. It was agreed that the history of Oxton which is currently available on a disc from Cllr Cooper is an adequate record of the important features of the village and there is no requirement to produce a LCA.

       Cllr Davies will investigate the possibility of making the history available online.

 

12.  CONSIDER PLANTING WILDFLOWERS ON THE GRASSED AREA ADJACENT TO ELMCROFT.

       The majority of Elmcroft residents are in favour of planting a small strip of wild flowers on the grassed area but would not like to see a large area of the grass taken up by wild flowers. It was agreed to consider planting an area near the hedge next year.

 

13.  CONSIDER ACTION AGAINST AGGRESSIVE AND POORLY CONTROLLED DOGS

       There have been a number of incidents in Oxton over the summer where dogs have been uncontrolled by owners and this has resulted in attacks on other dogs and livestock. There is serious concern that a child could be harmed by such an animal.

       It was agreed that dogs should be kept on a lead on the recreation ground which would reduce both the chance of a dog being out of control and dog fouling. The clerk will obtain costs for a sign to be erected on the gate which states that dogs must be on a lead.

 

14.  ANY OTHER MATTERS FOR REPORT OR FUTURE DISCUSSION

      It was noted that Ulyetts did not collect the grass cuttings on Elmcroft on the last cut because it was raining heavily. The clerk will raise this with Ulyetts and request a refund for non provision of a service.

 

      It was suggested that the Parish Council should have a procedure on how to deal with and publicise contentious issues. If such a procedure is followed it would remove the personal aspect of information which is written by a Parish Councillor.

 

      The clerk will request contact telephone numbers for marshalls for the bonfire event this year so that they can be contacted regarding any issues which may occur on the evening.

 

 

The Chairman closed the meeting at 9:26pm

 

Chairman                                                                     Date

 

 

 

 

 

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