Agenda for 8th May meeting

posted May 1, 2018, 4:32 AM by Karen Birks


Dear Councillor,

I hereby give notice that the annual meeting of OXTON PARISH COUNCIL will be held at Oxton Village Hall, Sylvia Bell Room on Tuesday 8th May 2018 at 7.30 p.m.

All members of the Council are hereby summoned for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.


                                                                                                Clerk to the Parish Council                1st May 2018


Public question time is dealt with prior to the commencement of the meeting and doesn't form part of the formal business of council (or committee) and is limited to 10mins (an additional 5 minutes can be allocated in exceptional circumstances at the discretion of the Chairman).Each parishioner wishing to speak will be allocated a maximum of 2 minutes in order to allow other people to also speak without the public session exceeding its allotted time. Please Note: Councillors will not be able to respond on items on the agenda, but will take notice of the views put forward.





1.      Election of Chairman and Vice Chairman

2.      To receive apologies for absence

3.      Chairman declaration of acceptance of Office

4.         Declarations of interest in items on the agenda

5.      To confirm the minutes of the meeting held on 17th April 2018.

6.      To consider matters arising from those minutes.

7.      Highways

8.      Communications

            9.    Finance

                   i)  To receive and authorise accounts for payment

                   ii) To discuss monthly reconciliation for April

                   iii)Clerks salary increase

                   iv)Receipt and approval of Final Accounts for 2017/2018

            10.       Recreation

                   i) Monthly report             

11.  Risk and resilience

12.  General Data Protection Regulations (GDPR)

          i) Adopt the Data Map, Data Protection Policy, Subject Access Request Procedure, Data Breach Policy and Records Retention Policy

ii) Adopt the Privacy Notices

iii)Receive completed Security Compliance Checklists from all Councillors

iv)Registration with Information Commissioners Office (ICO)

            13.  Review of Standing Orders, Financial regulations and Risk Assessment

            14. Planning application – Extension at Malvern, Main Street. App no. 18/00784/FUL

            15.  Government consultation on unauthorised caravan sites

            16.  Any Other Matters for Report or Future Discussion.


                Date of next meeting:        Annual Parish Meeting Thursday 17th May 2018 at 7:30pm

                                                                                Parish Council Meeting Tuesday 5th June 2018 at 7:30pm