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The Clerk

A council has a legal duty to appoint a clerk as the council’s advisor and administrator.  It is a matter for each individual parish council to appoint their clerk.


Our Clerk is 
Karen Birks

"Oxton Parish Council is a small but very active group of people and I very much enjoy working with the councillors on behalf of the village. The role of Clerk seems to bring something new and varied each month as new projects are suggested and worked on and a number if initiatives have come to fruition during my time as clerk which is great to see."


Telephone:      01636 812023

Address:         Ridings, Halloughton, Nr. Southwell, Notts NG25 0QP

Email:             karenbirks@live.com


What does the Clerk do?

I joined Oxton Parish Council as Clerk in April 2009 having spent many years working in a training role for a major retailer. Originally from Yorkshire, I have now made Nottinghamshire my home and live in a very small village about 6 miles away from Oxton. I am the only employee of the Parish Council and am employed to work for 6 hours a week. I juggle this with a number of other part-time jobs including being Clerk for another Nottinghamshire village. I carry out most of the work which needs to be done from home but visit Oxton on a regular basis for meetings, issuing agendas and generally keeping on eye on how things are progressing.

My main roles as Clerk include:
  • carrying out the policy decisions made by the council 
  • managing the financial transactions of the council and keeping appropriate records 
  • providing administrative support for the council  
  • guiding and advising the council on matters of law and procedure, so I have to keep up-do-date with any new relevant legislation and I liaise with NALC (Notts Association of Local Councils) who are based in Southwell for support and advise when necessary.