Policies‎ > ‎

Freedom of Information

FREEDOM OF INFORMATION ACT 

Information available from Oxton Parish Council under the model publication scheme

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

 This will be current information only                                  

(hard copy and/or website)

 

Who’s who on the Council and its Committees

Web Site 

Hard copy - contact Clerk

 Free

10p/sheet

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Web Site 

Hard copy - contact Clerk

Free

10p/sheet

Location of main Council office and accessibility details

Web Site 

Hard copy - contact Clerk

Free

10p/sheet

Staffing structure

Hard copy - contact Clerk

10p/sheet

 

 

 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 Current and previous financial year as a minimum

(hard copy and/or website)

 

Annual return form and report by auditor

Hard copy - contact Clerk

10p/sheet

Finalised budget

Hard copy - contact Clerk

10p/sheet

Precept

Hard copy - contact Clerk

10p/sheet

Financial Standing Orders and Regulations

Web Site

Hard copy contact Clerk 

Free

10p/sheet 

Grants given and received

Hard copy - contact Clerk

10p/sheet 

List of current contracts awarded and value of contract

Hard copy - contact Clerk

10p/sheet 

Members’ allowances and expenses

Hard copy - contact Clerk

10p/sheet 

 

 

 

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews) 

 

 

Parish Plan (current and previous year as a minimum)

 None

 

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy - contact Clerk

10p/sheet 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

 Current and previous council year as a minimum 

(hard copy or website)

 

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Web site

Hard copy-contact Clerk

Free 

10p/sheet

Agendas of meetings (as above)

Web site

Notice Board

Hard copy-contact Clerk

Free 

Free

10p/sheet

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Web site

Hard copy-contact Clerk

Free 

10p/sheet 

Reports presented to council meetings - n.b. this will exclude information that is properly regarded as private to the meeting.

Hard copy - contact Clerk 

10p/sheet 

Responses to consultation papers

Hard copy - contact Clek

 10p/sheet

Responses to planning applications

Web site

Hard copy-contact Clerk

 Free 

10p/sheet

 

 

 

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only 

(hard copy or website)

 

Policies and procedures for the conduct of council business:

 

Procedural standing orders

Code of Conduct

 

 

 

Web Site

Hard copy - contact Clerk

 

 

Free 

10p/sheet

Policies and procedures for the provision of services and about the employment of staff:

 

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

 

 

 

 

 

Hard copy - contact Clerk

 

 

 

 

10p/sheet 

Records management policies (records retention, destruction and archive)

Hard copy - contact Clerk

10p/sheet 

Data protection policies

Hard copy - contact Clerk

10p/sheet 

Schedule of charges )for the publication of information)

Hard copy - contact Clerk

10p/sheet 

 

Hard copy - contact Clerk

10p/sheet 

Class 6 – Lists and Registers

 Currently maintained lists and registers only 

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy - contact Clerk

10p/sheet 

Assets Register

Hard copy - contact Clerk

10p/sheet 

Register of members’ interests

N&SDC

 

Register of gifts and hospitality

Hard copy - contact Clerk

10p/sheet 

 

 

 

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 Current information only

(hard copy or website; some information may only be available by inspection)

 

Parks, playing fields and recreational facilities

Hard copy - contact Clerk 

10p/sheet 

Seating, litter bins, clocks, memorials and lighting

Hard copy - contact Clerk

10p/sheet 

Bus shelters

Hard copy - contact Clerk

10p/sheet 

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 None

 

 

 

Contact details:

Oxton Parish Council Clerk

Ridings, Halloughton, Nr. Southwell, 

Notts NG25 0QP

 

SCHEDULE OF CHARGES

 This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost

 

Photocopying (colour)

Actual cost

 

Postage

Actual cost of Royal Mail standard 2nd class

 * the actual cost incurred by the public authority