Work With Us

PART-TIME POSITION

-- With Room for Growth --

ADMINISTRATIVE ASSISTANT

***

APPLICATIONS DEADLINE-- Until job is filled

Job Preface:

We are more interested in finding the right person than we are in finding someone who matches every item in the job description.

What we need most is someone with administrative and management skills who is organized, reliable, responsible, honest, a good communicator, a team player, is willing to learn, and who is interested in contributing their abilities in a broad range of areas towards the advancement of our projects, activities, events and business growth, in exchange for an hourly rate, flexible part-time hours.

If you are that person, meet some of the criteria outlined below and are willing to learn what you don’t know, and if, after visiting our two websites, and after reading our mission you are intrigued by what we do and think you can offer support, advancement, and enthusiasm, then please send us your cover letter, resume, with a list of 2-3 references and their contact information, to the email address listed at the bottom of our Job Description.

We strive to create a friendly, creative and professional environment of people who love the arts.

We look forward to hearing from all interested applicants.

~ Gia Forakis

OTOA Founder & Master Teacher

GF&CO Artistic Director

www.OneThoughtOneAction.com

www.GiaForakisandCo.com

JOB DESCRIPTION

Administrative Support Needed

Duties, tasks and assignments range from support for a professional theater and visual artist and educator with freelance career, as well action items, projects and management for two small sister-company businesses in the arts and education fields: OTOA | GF&CO.

This is a great job for someone who enjoys organization, attention to detail, good with time management, able to prioritize and set achievable goals and deadlines, willing to learn what they don’t know,.

This is an ideal job for someone who would like to advance in arts administration and interested in growing with the company

DETAILS:

FEE: $20 per hr.

START DATE: JANUARY 2020

WORK LOCATION: Primarily from home (with occasional meetings at the office/studio in Brooklyn)

TIME COMMITMENT TO START 10-15 HOURS PER MONTH-- with room for growth

ADDITIONAL REMUNERATION INCLUDES: All workshops are offered free of charge

RANGE OF DUTIES & RESPONSIBILITIES:

*Administrative

General office & administrative duties include: Filing, organizing, creating systems for organization, building (EXCEL) spreadsheets, scanning, emailing, communication with colleagues & associates, troubleshooting, formatting, inputting data input & organization.


*Mailing List Management

Manage updates to several contact lists and spread sheets (with cross referencing)


*Email Marketing

Responsible for creating email-marketing campaigns utilizing Vertical Response to promote workshops and events and provide news updates. Helping us to target audiences and workshop participation.


*Writing, Transcribing & Proofreading:

Drafting emails, content for social media and websites; proofreading for clarity, grammar and spelling; transcribing workshops or rehearsal notes, editing class materials


*Documentation Management:

Organizing photograph and video documentation for storage and access


* Research & Application Support

Researching and compiling information for vendors, resources

SKILLS NEEDED:

  • Intelligent. Mature. Creative Thinker and Trouble Shooter with a Positive Attitude. Professional. Reliable. Responsible. Dependable. Ethical
  • Strong Writing, Editing & Communication Skills: English required
  • Strong organizational skills: enjoys organizing and creating systems for order, and ability to prioritize.
  • Attention to Detail. Long & Short range thinker: able to plan ahead.
  • Technologically savvy or willingness to learn what you don’t know,. Not intimidated by Information & Digital Technolog
  • Familiarity Microsoft Office Suite -- databases and spreadsheets.
  • Familiarity with Google Docs/Drive, and Dropbox
  • Vertical Response email/mailing platform or similar
  • Ability to work in a Self-Directed and independent manner.
  • Responsible and accountable for tracking and documenting work hours, activities, and action-items
  • Able to Establish & Meet Achievable Deadlines, and Troubleshooting. Resourceful with strong Time Management skills
  • Ability to Take Direction with strong follow through. Not afraid to ask questions, and/or seek further information and clarification.
  • Strong communication skills with a 12-24 hour response time: either by text, email, or phone.


IMPORTANT NOTE:

· It will be necessary for you to have your own home computer for your off site work hours.


ADDITIONAL NOTE: Additional Remuneration:

To better serve our enterprise, and because we want our team to have the best set of tools possible for excelling at their job, all team members receive free OTOA workshops as part of their remuneration. Not only do free workshops give the team the best hands-on perspective for advancing and achieving our company goals.

TO APPLY-- PLEASE FOLLOW INSTRUCTIONS

APPLICATIONS DEADLINE-- Until job is filled

1. INCLUDE COVER LETTER: Please state why this job interests you and/or why it might be a good fit for you.

2. INCLUDE EMPLOYMENT RESUME

3. INCLUDE REFERENCES: List 2-3 employment references with their contact information

4. NO PHONE CALLS and NO VISITS --unless contacted.

5. NO HEAD HUNTERS - Thank You

6. EMAIL YOUR SUBMISSION TO:

Darya Gauthier: GFandCOinfo@gmail.com

SUBJECT HEADER: “Job Applicant”

All qualified applicant will be contracted to set up an interview.

NO PHONE CALLS.

NO HEAD HUNTERS

and NO VISITS --unless contacted


~Thank You for your interest