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Executive positions and standing committees

Executive positions:

President: 1-year term – The President shall be the chief executive officer of the Organization. She/he/they shall preside at all meetings of the Executive, will chair the Annual General Meeting, and provide general oversight to the activities of the Organization. The President is an ex officio member of all committees and is the individual normally to speak on behalf of the Organization. The President will be responsible for external relations with other Organizations. The President shall provide leadership, inspiration and strategic direction to the Organization, always respecting the historic grass-roots origins of the Organization as a collaborative community of practice. In this regard the President shall serve equally as facilitator and community member in her/his/their leadership, working collaboratively with the Executive and other members of the Organization to achieve the Organization’s goals.

Vice-President: 1-year term – The Vice-President will work with and provide assistance to the President. In the absence or disability of the President, she/he/they shall perform the duties and exercise the powers of the President and shall perform such other duties as may be imposed upon him/her from time to time by the Executive. She/he/they will also serve as President-in-waiting and will replace the President in the following year.

Secretary: 1-year term – The Secretary shall attend all meetings of the Executive, and all business meetings of the Organization, and shall record all votes and minutes of all proceedings. She/he/they shall give notice of all meetings of the Executive and Organization and shall perform the duties outlined in the By-Laws or as laid down by the Executive. She/he/they shall keep a record of the members of the Organization, its officers and committees, which she/he/they shall periodically publish. She/he/they shall be responsible for receiving notices and reports from officers, committees, and members and ensure that the notices and reports are appropriately distributed.

Vice-Secretary: 1-year term – The Vice-Secretary will work with and provide assistance to the Secretary. In the absence or disability of the Secretary, she/he/they shall perform the duties and exercise the powers of the Secretary and shall perform such other duties as may be imposed upon him/her from time to time by the Executive. She/he/they will also serve as Secretary-in-waiting and will replace the Secretary in the following year.

Treasurer: 1-year term – The Treasurer will have charge and custody of all funds of this Organization, deposit the funds as required by the Executive, receive membership fees, keep and maintain adequate and correct accounts of the Organization's properties and business transactions, ensure that Canada Revenue Agency filings are prompt and accurate, and render reports and accountings to the Executive and to the members as required by the Executive or by the members or by law. The Treasurer will perform in general all duties incident to the office of Treasurer and any other duties as may be required by law, by the Articles of Incorporation, by these By-Laws, or which may be assigned by the Executive.

Vice-Treasurer: 1-year term – The Vice-Treasurer will work with and provide assistance to the Vice-Treasurer. In the absence or disability of the Treasurer, she/he/they shall perform the duties and exercise the powers of the Treasurer, and shall perform such other duties as may be imposed upon him/her from time to time by the Executive. She/he/they will also serve as Treasurer-in-waiting and will replace the Treasurer in the following year.

Standing committees:

Communications Committee: 1-year term – The communications committee will consist of the Chair and at least 1 additional member, and will be responsible for the website, journal club, listserv, and newsletter. Additional members could be recruited by the Chair if needs arise. It is expected that each member of the committee will be responsible for one or more of the above tasks, with direction and oversight provided by the Chair. The Communications Chair will maintain and oversee the Organization’s email account, chair and oversee the Communications Committee, and ensure timely implementation of the communication strategy for the Organization.

Unconference Committee: 1-year term – The unconference committee will consist of the Chair (1-year term), the host of the December meeting, 1 additional member and the previous Unconference Committee Chair (ex officio). Additional members/volunteers could be recruited by the Chair if needs arise. This committee will be responsible for the coordination of the Annual Unconference and the December Meeting.

Membership and Recruitment Committee: 1-year term – The membership and recruitment committee will consist of the Chair, the Secretary (ex officio), the Treasurer (ex officio) and at least 2 (up to 3) additional members. Additional members could be recruited by the Chair if needs arise. This committee will be responsible for maintaining an up to date membership list to be provided to the Secretary, recruiting, welcoming and providing orientation of new members, soliciting nominations for Officers and committee positions, and organizing any required elections for these positions. The Chair shall ensure that elections are conducted as provided in the By-Laws.
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