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2014 AGM

North Curry Playing Fields Management Committee

For AGM held in the Pavilion at 8:30p.m.

 Thursday 12th June 2014

 

 

My past three reports have started with ‘We were faced with similar challenges at the start of this year, to last’.  I am pleased to say that this year’s challenges were more about how to invest monies raised and granted, along with reinforcing our now good financial position.

 

Just to clarify our financial year runs from 1st April 13 to end March 14, so any activities after March, like this calendar years May Fayre get reported at the next AGM.

 

Again from last year, one of the on going challenges all of the volunteer groups in the village have is people with sufficient time and enthusiasm to help make a difference, and we were very lucky to have a new member join the team, Rachel Bellamy as treasurer, but also Paul Gratton was staying on committee so effectively we grew as a committee. 

 

In short we have had another great year and my thanks, and thanks on behalf of the Parish to my colleagues on the committee, for what has been a great effort given the size of the committee and the limited pool of regular event helpers, though also pleased to say this year that pool of helpers grew still further and we had as a result one of the best resourced Christmas in the Square event ever.

 

We have again been busy

 

  • Repeat of the fundraising of last year
  • Continued good cost management with a reduction in real terms
  • Pavilion interior refreshed
  • Closing the year with again an improved balance sheet
  • Increased use of regular bookings
  • Removal of need for fundraising for operating finances
  • And finally starting the real delivery of major new facilities for fun on the playing field

 

Financial report

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

  

BALANCE SHEET - 2013/14

  

       Year ended

 

 

 

       Year ended

 

    31st March 2013

 

 

 

    31st March 2014

 

£

£

 

 

 

£

£

 

 

 

 

FIXED ASSETS

 

 

 

 

 

 -

 

Land & Buildings

 

 

 -

 

 

 

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

 

 

 

 

5971.07

 

 

Alliance & Leicester Current Account

 

9594.71

 

 

 

 

 

Debtors

 

507.00[1]

 

 

0.00

 

 

Petty Cash

 

0.00

 

 

 

5971.07

 

Total Assets

 

 

10101.71

 

 

 

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

 

 

 

 

 

 

 

Creditors and Accruals

 

 

 

 

 

 

 

Payments received in advance

 

0.00

 

 

 

0.00

 

Total Liabilities

 

 

0.00

 

 

 

 

 

 

 

 

 

 

5971.07

 

NET ASSETS

 

 

10101.71[2]  

 

 

 

 

 

 

 

 

 

 

 

 

Represented by:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND BALANCE

 

 

 

 

4551.03

 

 

as at 31st March 2012

 

5537.35

 

 

986.32

 

 

Surplus/(Deficit) for year

 

3549.64[3]

 

 

 

5537.35

 

as at 31st March 2013

 

 

9086.99

 

 

 

 

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

  

 

RECEIPTS AND PAYMENTS OUT-TURN - YEAR TO 31ST MARCH 2014

 

2012/13

 

 

 

 

2013/14

Comparison

 

 

 

 

 

 

 

 

 

 

 

RECEIPTS

 

 

£

 

 

310.00

 

Donations

 

 

552.65

242.65

 

2717.86

 

Fund Raising

 

883.70

-1834.16[4]

 

90.00

 

MUGA Income

 

227.00

137.00

 

0.00

 

Other Grants

 

0.00

0.00

 

1065.00

 

Parish Grant

 

1065.00

0.00

 

676.00

 

Pavilion Rental - Non Regular Users

 

459.25

-216.75

 

6371.50

 

Pavilion Rental - Regular Users

 

7081.50

710.00

 

150.00

 

Sundry Income

 

0.00

-150.00

 

 

 

 

 

 

 

0.00

 

11380.36

 

TOTAL RECEIPTS

 

10269.10

-1111.26

 

 

 

 

 

 

 

 

 

£

 

PAYMENTS

 

£

 

 

0.00

 

Adverts/ Banners & Event Materials

 

0.00

0.00

 

2494.50

 

Cleaning

 

 

1792.07

702.43[5]  

 

200.58

 

Council Tax

 

0.00

200.58

 

734.93

 

Equipment  and System Maintenance

 

63.67[6]

671.26

 

984.41

 

Equipment Purchase

 

119.99

864.42

 

917.09

 

Fund Raising costs

 

121.33

795.76

 

1118.41

 

Grass, Hedges etc.

 

1103.88

14.53

 

1456.39

 

Insurance

 

 

1731.89

-275.50

 

21.60

 

Maintenance

 

103.73

-82.13

 

10.00

 

Miscellaneous

 

0.00

10.00

 

173.30

 

Utilities - MUGA

 

58.42

114.88

 

2282.83

 

Utilities - Pavilion

 

1624.48[7]

658.35

 

 

 

 

 

 

 

 

 

10394.04

 

TOTAL PAYMENTS

 

6719.46

3674.58

 

 

 

 

 

 

 

 

 

986.32

 

NET CHANGE IN BANK BALANCES DURING YEAR

3549.64

 


 

Fundraising

 

This year saw a planned reduction in number of fundraising events we undertook, and without the benefit of the extra event of Jubilee Day

 

2013/14

Income

Expenditure

Result

Christmas in the square

495.00

46.58

448.42

May Fair

443.70

74.75

368.95

Total

938.70

121.33

817.37

 

2012/13

Income

Expenditure

Result

Pimms and a Pint

485.95

304.49

181.46

Jubilee Day

440.00

0.00

440.00

Race Night

877.91

327.25

550.66

May Fayre

367.50

213.13

154.37

Christmas in the Square

546.50

72.22

474.28

Total

2717.86

917.09

1800.77

 

 

 

 

 

 

 

 

 

 

 

 

The fundraising year started with a successful Christmas in the Square, where the Mulled wine and mince pies proved to be a sell-out success, together with a BBQ, and we cracked the power issues and had mulled wine from the start.   Followed mid-year with a successful May Fayre taking twice what we did the previous year.

 

 

We would especially like to thank our team of growing helpers who while not on the committee come along and help out with many of our events, specifically, Caroline Harris, Michele Carter Della and Carly Hawkins and John Quinn.

 

Change of focus

We analysed 5 year financial trends at the start of the year and decided to remove our operational dependence on fundraising, thus allowing the extra effort involved in fundraising to go towards investments and also enable us to take time out.   This saw us raise our prices for the first time in 8 years and has proved the right decision as this reduction in fundraising has been off set buy increased rental income and we have again this year increased our regular users to the point at which we have limited availability for any more regular users, but still lots of opportunities for celebrations over the weekends.

Regular users

 

So at the start of the year we had

  • Little Acorns preschool

  • Yoga on Mondays with Becci

  • Pilates with Lesley on Tuesday

  • Pilates with Polina Wednesdays followed by Yoga with Marian

  • NC Gardening club 1st Thursday of the month

  • Tom’s 5-a-side on Thursdays on the MUGA

 

In addition this year

  • Ruishton under 9s football Saturdays

  • Fivehead youth football Mondays on the MUGA in the early evening

  • Extra Yoga from Becci on Thursdays

  • Taunton fly fishing club Friday evenings over the autumn

  • And most recent new regular, Rainbows early Tuesday evenings

 

Financial Conclusion

 

In what has been another tight year economically we have had good fundraising results and increased our general income, we have continued to  have minimum reserves of £4000, with any surplus each year going to facilities improvements, this year that was £1500.

 

 

The committee also thanks Rachel Bellamy for the safe pair of hands that our finances have continued in for this past year, but who is handing over to a new  Treasurer at the end of this AGM, but equally good news is staying on committee.

 

Other activities

 Planned improvements to facilities for 2014

 

So it has taken two long years but we have finally placed orders for a Zip wire, Playnet and basket swing, which we expect to be installed by the end of July. 

 

We had hoped that we, through volunteer parent power, to install the zip wire as well as the basket swing ourselves, however volunteers have not been sufficient to enable this. We will still be planning on installing the safety surfaces and the basket swing ourselves.  This has contributed to a change of tack and funding and has caused some delay.  The committee would also like to acknowledge the great help from the Parish Council in managing the payments, specifically reclaiming of VAT, for the equipment, thus enabling over £4000 in reduced fundraising that we would have had to have done otherwise, or in practical terms no basket swing and a 4m not 6m play net

 

 

 

2013/14 Committee

 

Andy Moll (Chair)

Anne Pike  (part year)

Paul Gratton

Rachel Bellamy (Treasurer)

Sue Oldfield (Secretary)

Karen Mottram

Neil Mottram

Tony Turner

 



[1] This is the first year that we have reflected unpaid invoices in accounts, Invoices from last year yet to be paid, as at actual end this was over £4000, chasing by Rachel has reduced this to the figure shown

[2] The current balance has the following reserves allocated

Grants Coffee shop

£1,077.00

Committed

£1,013.00

Operating Balance

£4,000.00

£6,090.00

Surplus

£3,776.99

Agreed extra from funds for developments

£1,500.00

Available investment funds

£2,276.99

 

[3] The surplus needs to be seen in the light of late payments last year adversely affecting the surplus as recorded

 

[4] Planned reduction in fundraising activity this year

[5] As expected drop on late invoices of previous year

[6] As expected drop two year cycle, but considering refreshing kitchen in 2014

[7] As expected drop on late invoices of previous year

 

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