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2013 AGM

 

North Curry Playing Fields Management Committee

Report for AGM held in the Pavilion at 7:30p.m.

 Thursday 11th July 2013.

 

We were faced with similar challenges at the start of this year, to last, the need for a new constitution and lease and ensuring that our improving financial position was built upon still further.  One of the on going challenges all of the volunteer groups in the village have is people with sufficient time and enthusiasm to help make a difference, and we were very lucky to have a new member join the team, Sue Oldfield, who has joined us and is Secretary

 

In short we have had another great year and my thanks and thanks on behalf of the Parish to my colleagues on the committee for what has been a great effort given the size of the committee and the limited pool of regular event helpers, we have been busy

 

  • Repeat of the outstanding fundraising of last year
  • Continued good cost management with a slight reduction in real terms
  • Pavilion interior and exterior refreshed
  • Closing the year with again an improved balance sheet
  • Increased use of regular bookings

Committee despite being worked hard again have had a lot of fun

Financial report

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

 

 

 

 

 

 

 

 

 

 

BALANCE SHEET - 2012/13

 

 

 

 

 

 

 

 

 

 

 

       Year ended

 

 

 

       Year ended

    31st March 2012

 

 

 

    31st March 2013

£

£

 

 

 

£

£

 

 

 

 

 

 

 

 

 

 

FIXED ASSETS

 

 

 

 

 -

 

Land & Buildings

 

 

 -

 

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

 

 

 

4507.13

 

 

Alliance & Leicester Current Account

 

5688.25

 

43.90

 

 

Petty Cash

 

43.90

 

 

4551.03

 

Total Assets

 

 

5732.15

 

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

 

 

 

 

 

 

Creditors and Accruals

 

0.00

 

 

 

 

Payments received in advance

 

0.00

 

 

0.00

 

Total Liabilities

 

 

0.00

 

 

 

 

 

 

 

 

4551.03

 

NET ASSETS

 

 

5732.15

 

 

 

 

 

 

 

 

 

 

Represented by:

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND BALANCE

 

 

 

2073.18

 

 

as at 31st March 2012

 

4551.03

 

2477.85

 

 

Surplus/(Deficit) for year

 

981.12

 

 

4551.03

 

as at 31st March 2013

 

 

5532.15

 

 

 

 

 

 

 

  

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

 

 

 

 

 

 

 

 

RECEIPTS AND PAYMENTS OUT-TURN - YEAR TO 31ST MARCH 2013

 

 

 

 

 

 

 

2011/12

 

 

 

 

2012/13

 

 

 

 

 

 

 

 

RECEIPTS

 

 

£

20.00

 

Donations

 

 

310.00

2399.96

 

Fund Raising

 

2717.86

70.00

 

MUGA Income

 

90.00

524.19

 

Other Grants

 

0.00

840.00

 

Parish Grant

 

1065.00

555.50

 

Pavilion Rental - Non Regular Users

 

671.00

6259.29

 

Pavilion Rental - Regular Users

 

6371.50

0.00

 

Sundry Income

 

150.00

 

 

 

 

 

 

10668.94

 

TOTAL RECEIPTS

 

11375.36

 

 

 

 

 

 

£

 

PAYMENTS

 

£

0.00

 

Adverts/ Banners & Event Materials

 

0.00

1241.91

 

Cleaning

 

 

2494.50[1]

170.02

 

Council Tax

 

200.58

175.87

 

Equipment  and System Maintenance

 

735.13

241.48

 

Equipment Purchase

 

984.41

850.69

 

Fund Raising costs

 

917.09

1176.06

 

Grass, Hedges etc.

 

1118.41

1449.76

 

Insurance

 

 

1456.39

1425.80

 

Maintenance

 

21.60

172.36

 

Miscellaneous

 

10.00

0.00

 

Utilities - MUGA

 

173.30

1287.14

 

Utilities - Pavilion

 

2282.83[2]

 

 

 

 

 

 

 

 

 

 

 

 

8191.09

 

TOTAL PAYMENTS

 

10394.24

 

 

 

 

 

 

2477.85[3]

 

NET CHANGE IN BANK BALANCES DURING YEAR

981.12



[1] Cleaning costs have not increased drastically over last year, last year was artificially low due to late submission of invoices, which were paid this year.

[2] Utilities have in fact gone down year on year by £200, however on going issues over billing address meant that 11/12 invoices were carried over into this financial year

[3] Examination this year against five year averages highlighted late invoicing implications (Notes 1&2), this surplus is therefore too high and is reflected by the lower surplus this year.  Year on year this year should have shown a continuing slight increase in surplus.

 

Fundraising

 

This year saw continued our approach of limiting the number of fundraising events we undertook, but with lessons learnt from previous years. 

2012/13

Income

Expenditure

Result

Pimms and a pint

485.95

304.49

181.46

Jubilee day

440.00

0.00

440.00

Race night

877.91

327.25

550.66

May Fair

367.50

213.13

154.37

Xmas in square

546.50

72.22

474.28

Other Fund Raising Income

0.00

0.00

0.00

Total

2717.86

917.09

1800.77

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

2011/12

Income

Expenditure

Result

Pimms & a Pint

772.36

575.69

196.67

Race Night

1358.70

250.00

1108.70

Xmas in square

262.70

0.00

262.70

Other Fund Raising Income

0.00

0.00

0.00

Total

2399.96

850.69

1549.27

 

The fundraising year started with an even more successful Christmas in the Square, where the Mulled wine and mince pies proved to be a sell-out success, together with a BBQ, even if we had some power issues at the start. 

 

The March race night was successful however not quite as good as last year due we think in part to two other fundraising events going on in the same month.

 

We would especially like to thank our team of growing helpers who while not on the committee come along and help out with many of our events, specifically, Caroline Harris, Michele Carter and John Quinn.

Financial Conclusion

 

In what has been another tight year economically we have had excellent fundraising results and increased our general income, we have also take the decision to have minimum reserves of £4000, with any surplus each year going to facilities improvements, this year that was £1000.

 

The committee also thanks Paul Gratton for the safe pair of hands that our finances have continued in for this past year, but who has after three years is stepping down as treasurer but will be staying on the committee, equally good news is we expect to have a new face joining us as treasurer at the end of this AGM

Other activities

Lease and constitution

 

The preparation of new lease and constitution had seen significant work involved by members of the committee and the Parish Council.  Finally we have had clarification from the Charity Commission

 

When we started this process the NCPFC income per year was at the time less than £10k per year, this mean that the process we following to completely rewrite our Deed of Trusts and have a new lease in any way we wished was acceptable.

However we have for the past two years increased our income such that we are over £10k and as such new restrictions are imposed.

Most significant is that as our original deed of trusts does not have an amendment clause then we cannot amend our Deed of Trust, apart from following section 280 of the Charities Act 2011 the trustees to modify the provisions of the lease dated 24th June 1991 by the adoption of the amendments proposed at an AGM, which is covered later in the meeting

 Planned improvements to facilities for 2012

 

We have as a result of successful grant applications, donations from the Coffee Shop and contributions from ourselves 

  6,745.00

Parish Play Grant Scheme

10,718.00

106 Children’s Play

    532.00

Coffee shop

1,000.00

NCPFC

18,995.00

Total

 

 

 

 

 

 

While this is not a huge amount with efforts from parents and volunteers we hope to make a significant addition to the facilities.  We are still exploring the total we can achieve this coming year but having consulted with the village school children, we have been given a very clear indication of their preferences and as such we will be installing as the first piece of new equipment a Zip Wire, we also are looking at the next piece of equipment which will be some form of climbing structure, most probably a Play or Sky Net as this was the second most popular choice.  The third most popular was a BMX or mountain bike area, however our current grant funding is not eligible for this as it is classed as sport and not play.  We are hoping that some of our other funding applications will provide that

 

2012/13 Committee

 

Andy Moll (Chair)

Anne Pike 

Paul Gratton (Treasurer)

Sue Oldfield (Secretary)

Karen Mottram

Neil Mottram

Tony Turner


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