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2012 AGM

North Curry Playing Fields Management Committee

For AGM held in the Pavilion at 7:30p.m.

 Friday 14th September 2012.

 

The start of the year saw fresh faces joining committee.  Unfortunately we lost Gareth our secretary early in the year, which left us without a secretary for the remainder of the year, but also our legal beagle in terms of managing our constitutional changes.

 

We were faced with similar challenges at the start of this year, to last, the need for a new constitution and lease and ensuring that the financial decline of the past few years, that we had halted last year was built upon still further.

 

In short we have had a great year and my thanks and thanks on behalf of the Parish to my colleagues on the committee for what has been a great effort given the size of the committee and the limited pool of regular event helpers, we have been busy

 

  • Branding with new logo, website and facebook page, together with signage advertising the Pavilion and events
  • Outstanding fundraising
  • Excellent cost management 14% reduction
  • Income up 23%
  • Improved rental income with no increase on prices
  • Seen good community use of the facilities with football, Jubilee big lunch, school sports day, Pimms and a Pint
  • Pavilion interior given a fresh makeover
  • Closing the year with a much stronger balance sheet

Committee despite being worked hard have had a lot of fun

 

 


Financial position at end of year

 

Our thanks to Crispin Hayllar for auditing accounts.

 

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

 

 

 

 

 

 

 

 

 

 

 

 

BALANCE SHEET - 2011/12

 

 

 

 

 

 

 

 

 

 

 

 

 

       Year ended

 

 

 

       Year ended

 

    31st March 2011

 

 

 

    31st March 2012

 

£

£

 

 

 

£

£

 

 

 

 

 

 

 

 

 

 

 

 

FIXED ASSETS

 

 

 

 

 

 -

 

Land & Buildings

 

 

 -

 

 

 

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

 

 

 

 

2029.28

 

 

Alliance & Leicester Current Account

 

4507.13

 

 

43.90

 

 

Petty Cash

 

43.90

 

 

 

2073.18

 

Total Assets

 

 

4551.03

 

 

 

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

 

 

 

 

 

 

 

Creditors and Accruals

 

0.00

 

 

 

 

 

Payments received in advance

 

0.00

 

 

 

0.00

 

Total Liabilities

 

 

0.00

 

 

 

 

 

 

 

 

 

 

2073.18

 

NET ASSETS

 

 

4551.03

 

 

 

 

 

 

 

 

 

 

 

 

Represented by:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL FUND BALANCE

 

 

 

 

2952.01

 

 

as at 31st March 2011

 

2073.18

 

 

-878.83

 

 

Surplus/(Deficit) for year

 

2477.85

 

 

 

2073.18

 

as at 31st March 2012

 

 

4551.03

 

 

 

 

 

 

 

 

 

 

NORTH CURRY PLAYING FIELDS MANAGEMENT COMMITTEE

 

 

 

 

 

 

 

 

 

 

RECEIPTS AND PAYMENTS OUT-TURN - YEAR TO 31ST MARCH 2012

 

 

 

 

 

 

 

 

 

2010/11

 

 

 

 

2011/12

 

 

 

 

 

 

 

 

 

 

RECEIPTS

 

 

£

 

45.00

 

Donations

 

 

20.00

 

1625.71

 

Fund Raising

 

2399.96

 

61.50

 

MUGA Income

 

70.00

 

840.00

 

Other Grants

 

524.19

 

0.00

 

Parish Grant

 

840.00

 

507.75

 

Pavilion Rental - Non Regular Users

 

555.50

 

5614.50

 

Pavilion Rental - Regular Users

 

6259.29

 

0.00

 

Sundry Income

 

0.00

 

 

 

 

 

 

 

 

8694.46

 

TOTAL RECEIPTS

 

10668.94

 

 

 

 

 

 

 

 

£

 

PAYMENTS

 

£

 

0.00

 

Adverts/ Banners & Event Materials

 

0.00

 

1815.86

 

Cleaning

 

 

1241.91

 

65.25

 

Council Tax

 

170.02

 

172.50

 

Equipment  and System Maintenance

 

175.87

 

35.35

 

Equipment Purchase

 

241.48

 

1037.70

 

Fund Raising costs

 

850.69

 

1343.90

 

Grass, Hedges etc.

 

1176.06

 

3073.27

 

Insurance

 

 

1449.76

 

376.96

 

Maintenance

 

1425.80

 

160.60

 

Miscellaneous

 

172.36

 

342.76

 

Utilities - MUGA

 

0.00

 

1149.14

 

Utilities - Pavilion

 

1287.14

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9573.29

 

TOTAL PAYMENTS

 

8191.09

 

 

 

 

 

 

 

 

-878.83

 

NET CHANGE IN BANK BALANCES DURING YEAR

2477.85

 

 


Fundraising

 

This year saw continued our approach of limiting the number of fundraising events we undertook, but with lessons learnt from last year. 

 

Income

Expenditure

Result

Pimms & a Pint

772.36

575.69

196.67

Race Night

1358.70

250.00

1108.70

Xmas in square

262.70

0.00

262.70

Other Fund Raising Income

0.00

0.00

0.00

Total

2399.96

850.69

1549.27

 

The fundraising year started with a very successful Christmas in the Square, where the Mulled wine and mince pies proved to be a sell out success, together with a BBQ.  Unlike last year we manned two stalls which required significant effort, unlike the minimal effort from the committee of last year.  A great success were the event tents that we bought for this, but also to support  other Pavilion and village events.  They will soon have paid for themselves in rental.  If we support the event next year we will look to have greater number of helpers. (plus have noted areas of improvement)

 

The March race night was the financial success we had hoped for last year with an almost capacity event. Again all that attended have requested a repeat next year and we are planning on late February with the same management company. 

 

The Pimms and a Pint followed in the summer which again proved a great fun event with less attendance that last year but still an increase in funds raised

 

Cost reductions

 

We hoped to reduce the grass cutting costs through a tender process and while minimal costs savings have been negotiated, the existing supplier has provided a very good service to date and was significantly cheaper than the other potential suppliers.  This has provided a saving on the year.

 

We negotiated a single supplier for Gas and Electricity supply securing a better rate and altered the central heating and hot water times which were excessive.  We will also be fitting prior to the autumn and thermostat to regulate the room temperature.  Thus we expect further reducing heating bills.  This has shown a saving but partly offset by general increase in utilities prices.

Financial Conclusion

 

In what has been a tight year economically we have had excellent fundraising results and increased our regular bookings by two per week, due partly to the face lift given the Pavilion.

 

We have a significant financial risk in that our single largest income is Little Acorns Pre-School, without which the playing field would cease to be viable. 

 

The committee also thanks Paul Gratton for the safe pair of hands that our finances have continued in for this past year.

 

Other activities

Lease and constitution

 

The preparation of new lease and constitution had seen significant work involved by members of the committee and the Parish Council.  We have an agreed lease and almost had an agreed Constitution, which has stalled over a final query with regard to the status, yet again, of custodial trustees and their potential liability.  This is being explored with the Charity Commission and if not resolved we will need to form a limited company so as to be able to take on the lease.  With the departure of Gareth from the committee this has not been progressed and is now a priority for the coming year.

 

Vehicular access

Last year we saw an unfortunate spate of some regular evening footballers driving onto the grass leaving ruts.  This has not happened with footballers but has occasionally been damaged by Joy Riders, fortunately no significant damage was done.  Parishioners are encouraged to call any of the committee should they see vehicles abusing the playing field.

North Curry website

The North Curry website was updated with booking information and calendar showing events and bookings.  This allowed bookings to be requested electronically with availability being visible at time of request.  The majority of bookings are now being made electronically.

 

Redecoration of the Pavilion

My thanks again to the Committee in the excellent job done, as can be seen, in the redecoration, both in the work done and the securing through donations the paint, sufficient for at least two more facelifts.

 

Re branding

As part of a Marketing plan we have seen a rebranding and production of logo for us with many thanks to Teapot designs, a local company for their donated time and excellent logo.   In addition we now have our own website and facebook page that are linked and are growing in popularity and number of hits and likes.

 

Planned improvements to facilities for 2012

 

Little progress was made in facilities improvements due to the financial management and maintenance of the Pavilion.

 

The capital project which the Playing Field is considering at the moment is to install a feature for teenagers (who are part of our core user-group, but for whom there is no amenity on the field).  While not exclusively for this group as we plan for it to accommodate younger children and adults as well.

 

You may be aware that the existing fort was originally built through the efforts of a small group of village parents some with specialist knowledge in such constructions.   We are looking at a climbing frame, climbing/bouldering walls and possible Hamilton Park style mound with super long slide.   We have had promises already of help with some of the materials and a number of volunteers with access to plant equipment.

 

 

2011/12 Committee

 

Andy Moll (Chair)

Anne Pike  (vice-Chair)

Paul Gratton (Treasurer)

Gareth Rosser-Davies (Secretary part year)

Karen Mottram

Neil Mottram

Tony Turner

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