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Bylaws

North Allegheny Inline Hockey Association

Constitution and Bylaws

Approved August 2018

Article 1

Name and Structure

The name of the organization shall be North Allegheny Inline Hockey Association (hereafter “Organization”). 

The sport of Inline Hockey at North Allegheny High School is recognized as a club sport under the direction of the North Allegheny Athletic Department (NAAD) and shall meet the following requirements.

  1. The NAAD shall recognize any team or player participating in the PIRHL tier 1 High School level.
  2. V1 players are permitted to be in grades 9-12.
  3. NAAD recognition shall include UBO scholar athlete achievement for grades 7-12, Varsity letter achievement for participation in at least one half of scheduled games (for all V1, HS2-HS6), senior plaque display in athletic department corridor (for all V1, HS2-HS6), senior eligibility for UBO scholarships and team coverage on the district website (for all V1, HS2-HS6).
  4. Player eligibility requirements shall include completion of the CIPPE physical form including sudden cardiac arrest, baseline concussion impact testing and participation form and fee. In addition, student athletes and parents are required to adhere to the North Allegheny Code of Conduct. Players must remain academically eligible by teacher notification.
  5. Coaching eligibility requirements shall include compliance with Acts 24, 33, 34, 59 (Sudden Cardiac Arrest training certification) and FBI fingerprinting. Certification is also required for Concussion and Heat Acclimatization training. Additional requirements may be added by the NAAD as legislation dictates. Coaches are not permitted on the bench or rink without complete compliance and must adhere to the North Allegheny Code of Conduct.
  6. Head Coach is employed by the North Allegheny School District and must be presented to the school board for approval after interview with Athletic Director. Head coach is responsible for all coach and player requirement compliance. Head Coach shall select all other coaches to be presented to the school board for approval. Head Coach Contract is renewed or terminated only by the Athletic Director.
  7. Any player serving a school or league suspension is not permitted to practice or attend any games during the suspension.
  8. Club Sport team financials must be independent of any other youth association or organization and submitted to the NAAD.
  9. Club Sport teams may not share practice time with any other youth association or organization team during the official PIRHL season.
  10. High School and Middle School teams are viewed as the club feeder system and coaches should understand the ultimate goal of High School and middle school teams is to provide the student athlete an opportunity to learn, grow and mature. All eligible players should be given a reasonable opportunity to compete and develop.
  11. Tryouts shall be a minimum of three days. Observable, measurable and defensible tryout data must be submitted to the NAAD by the Head Coach.  See Addendum 2 for specific guidance on try outs.
  12. Returning an injured player to competition requires first and foremost clearance from a licensed physician and detailed rehabilitation plan.  Coordination with NAAD athletic training staff is recommended. Coach is required to provide a copy of an accident report for any injury requiring police or EMT assistance to the NAAD.

 

Article 2

Purpose of the Organization

The purpose of the organization shall be to develop and promote the best possible overall inline hockey program for students in grades 2nd– 12th in the North Allegheny School District (hereafter “NASD”), to promote good inter-team relationships, and to develop good sportsmanship through the medium of competition against other school district teams.  This organization does not employee any full-time and/or part-time employees. But in all of our practices, we do not exercise nor do we tolerate discrimination or prejudice of any kind regarding any aspect of a person, be it age, race, color, national origin, disability, creed, religion, gender, gender identity or expression, or sexual orientation.The club shall compete primarily in the in the Pennsylvania Interscholastic Roller Hockey League (hereafter “PIRHL”) and may occasionally support teams for other similar competitions. 

Article 3

Membership

The Members are the parents or guardians of any child/children who:

(a) Lives and attends school in NASD or who lives in the district and are home-schooled, cyber schooled, or goes to private school. The eligibility of out of district players will be dictated by PIRHL and North Allegheny Athletic Department (hereafter “NAAD) regulations.

(b) Is in good standing with the organization and is current with all dues, registrations and financial commitments to the Organization.

(c) Is currently rostered on any Organization team that meets the eligibility criterion of PIRHL, NAAD and NASD.

Rights of Members:

a) Any member shall have the right to vote on all questions raised at the general membership meeting(s), with one parent or guardian entitled to a total of one vote (in person or on-line) regardless of the number of players they represent within the organization. 

b) Only members who are in good standing (i.e. registration and fees current and required insurance and waiver forms duly signed) will be entitled to vote.

c) Individual discussion topics are limited to 5 minutes.

d) All questions or topics for discussion must be submitted to the Board 72 hours before the general meeting date.

Article 4

Board of Directors

The Board of Directors (hereafter “the Board”) of the organization shall consist of 11 directors.  Any Member in good standing is eligible for nomination to the Board.  We serve the players and members on a volunteer basis.  The Board structure is comprised of the following positions and associated duties:

President

  1. Preside as a chair of the Board meetings
  2. Ensure that there are representatives at all PRIHL meetings
  3. Schedule all of the organization’s Board meetings and secure location
  4. Communicate with the organization’s volunteer chairpersons and schedule them to report periodically at scheduled Board meetings
  5. Ensure that the organization is operated within the established by-laws
  6. Assist with securing rink time for team practices/ working with Head Coach
  7. Oversee long range planning for the Organization
  8. Work with Head Coach and Team Coaches on players’ issues – discipline and academics
  9. Coordinate fundraising efforts
  10. Attend all meetings scheduled by NAAD for Organization Presidents
  11. Coordinate with NAAD for all non-player issues
  12. Designate members to attend additional area meetings that are relevant to the Organization’s  hockey interests
  13. Additional duties as deemed necessary by the Board

                                                                                                                                      

Vice President High School Teams 

  1. Assist Head Coach for the Varsity and high school program by interfacing with the Board
  2. Assist with setting up tryouts with the Head Coach
  3. Assist with mid-season evaluations with the Head Coach
  4. Coordinate Unified Boosters Scholar Athlete participation with the UBO office
  5. Coordinate volunteers for Senior Night, including scheduling of Senior Night through PIRHL representative
  6. Assist with the recruitment of coaches and provide recommendations to the Board
  7. Ensure coaches have met all requirements of the organization and the PIRHL
  8. Ensure coaches communicate regularly with player families
  9. Serve as an aide to the President and preside in the absence of the President
  10. Serve as a liaison between the Board and the Coaching staff
  11. Additional duties as deemed necessary by the Board

                                                                                    

Vice President Middle School Teams

  1. Assist with the recruitment of coaches and provide recommendations to the BoardAssist with mid-season evaluations with the Head Coach
  2. Ensure coaches have met all requirements of the organization and the PIRHL
  3. Ensure coaches communicate regularly with player families
  4. Serve as an aide to the President and preside in the absence of the President
  5. Serve as a liaison between the Board and the Coaching staff
  6. Additional duties as deemed necessary by the Board

                                                                                       

Vice President Elementary School Teams

  1. Assist with the recruitment of coaches and provide recommendations to the Board
  2. Assist with mid-season evaluations with the Head Coach
  3. Ensure coaches have met all requirements of the organization and the PIRHL
  4. Ensure coaches communicate regularly with player families
  5. Serve as an aide to the President and preside in the absence of the President
  6. Serve as a liaison between the Board and the Coaching staff
  7. Additional duties as deemed necessary by the Board

 

VP Emeritus

  1. Provides advice and leadership to the board regarding best practices and other matters to assist the board in governing.
  2. Assist Head Coach and VPs with player placement and preparing rosters
  3. Assist coaches with player/parent relations
  4. Assist coaches with skill assessments and practice plans
  5. Additional duties as deemed necessary by the Board

                                                                                     

PIRHL Administrator

  1. Attend all PIRHL Meetings and other PIRHL Committees as necessary
  2. Coordinate AAU Membership for the Organization
  3. Attend all Training sessions required by PIRHL, and obtain all Coaching Certifications
  4. Complete PIRHL Rosters and submit to league by deadlines along with League Fees
  5. Maintain communication with PIRHL about disciplinary items regarding Organization teams
  6. Maintain communication with PIRHL in reference to games schedules, event schedules, game cancellations, etc. and relay information to appropriate people.
  7. Coordinate dates for Coaches to attend PIRHL Coaches Clinics as required by league
  8. Additional duties as deemed necessary by the Board

                                                                                                                    

Treasurer

  1. Maintain the Organization’s financial records and ensure that the Organization is in compliance with standard accounting practices
  2. Collect funds and keep a full and accurate accounting of all funds, including monthly bank reconciliations
  3. Reconcile WePay and PayPal account with registration records
  4. Monitor the Pelly scholarship fund
  5. Disburse funds as authorized by the President and Board
  6. Ensure checks have the required two authorized signatures
  7. Present a financial report at each regular Board meetings
  8. Prepare an annual financial report and proposed budget for the May/June Board of Directors meeting
  9. Prepare and file tax forms and returns if necessary, as required by the IRS or other governing agencies
  10. Additional duties as deemed necessary by the Board

 

                                                                                                                   

Secretary

  1. Record the minutes of all Board and Parent meetings
  2. Provide complete meeting minutes via email to all Board members within one week of each meeting’s conclusion
  3. Provide a brief verbal accounting of the previous Board meeting at each Board meeting
  4. Maintain and update by-laws
  5. Have custody of the minutes, transcripts, correspondence and all other important records of the Association and provide a copy to any Board member if needed
  6. Perform registrar duties for the association for evaluation registration and player seasonal commitment
  7. Update and maintain player rosters and a player database providing updated contact info to the Communication Manager and Web Master as needed
  8. Work with the Head Coach and VPs to plan player evaluations
  9. Additional duties as deemed necessary by the Board

                                                                                                                                      

Web Master

  1. Maintain and update the Organization’s website
  2. Create, in conjunction with the Communication Manager, all electronic communications and ensure timely delivery to membership
  3. Work with NASD to promote the Organization
  4. Post Board meeting information and other important notices/information on the Organizations website
  5. Assist with the sale of advertising space on the website and assist with ad design
  6. Monitor and Inform the Board of add traffic on the website
  7. Additional duties as deemed necessary by the Board

                                                                                                                               

Member at Large

  1. Work with VPs and Coaches to verify that all required forms are completed and the AAU insurance is current for all players
  2. Keep player physician’s release forms for all non V-1 players secure for the season then securely destroy them
  3. Ensure all players are current with NAAD concussion test
  4. Coordinate any additional Insurance Coverage deemed necessary by the Board
  5. Work with the Head Coach and High School VP to ensure all seniors are compliant with all PIRHL fees or deposits
  6. Maintain record of all coach certifications
  7. Additional duties as deemed necessary by the Board

 

Communications Manager

  1. Coordinate all official Association correspondence in a timely manner
  2. Coordinate all electronic communications with the Web Master
  3. Work with NASD schools to promote the organization through the PeachJar E-news and school announcements
  4. Identify and secure other means within the NASD community/townships to promote the organization
  5. Update and manage the Organization’s e-mail account
  6. Oversee placement annual registration yard signs throughout prominent spots in the community from a month prior to the registration period each year
  7. Additional duties as deemed necessary by the Board

 

 

Fundraising Advisor

  1. Develop fundraising programs
  2. Obtain advertisers for program
  3. Oversee recognition plaques for advertisers
  4. Monitor progress of fundraising drives
  5. Compile or develop materials to submit to granting or other funding organizations
  6. Develop strategies to encourage new or increased contributions
  7. Recruit sponsors, participants, or volunteers for fundraising events
  8. Secure commitments of participation or donation from individuals or corporate donors
  9. Identify and build relationships with potential donors
  10. Additional duties as deemed necessary by the Board

 

 

The nomination of the Board Members shall take place at an annual General Meeting in June.  Members will be elected to the Board via on-line vote within 3 weeks of that meeting.  All positions will be subject to re-election every 2 years.  Board Members are not prohibited from being elected to multiple terms and there is no limit to the number of times a member may nominated or elected. Certain Board members need to carry AAU insurance, this includes the following positions: the President, the VP of High School, the VP of Middle School, the VP of Elementary School, the VP Emeritus and the PIRHL Administrator.

The Board President and the Vice President of High School Teams are the only Board positions that will have access to the athletic office.  This access is for NA Athletic Booster Organization requirements and administrative compliance only.  All player related issues with the NAAD office will be coordinated by or through the Head Coach.

In the event a Board Member is unable to complete a full term, the President may call a special meeting of the Board to fill the vacancy for the remainder of that term, or wait for the next regular general meeting.  Any Member can propose himself/herself for election at the meeting or recommend another Member if such other Member has previously agreed to be nominated.

 

Meetings:  The Board will meet at least quarterly.  Monthly meetings are encouraged during the playing season. Quorum:  A minimum of 2/3 of the Board Members must be present to have a quorum.

 

Responsibilities:  the board shall fulfill the following responsibilities:

 

  1. Call all general meetings of the Organization.
  2. Appoint committee chairpersons including Pelly Scholarship, Uniform Sales, Clothing sales, Senior Night, High School Banquet, Photo Night and Middle School and Elementary Banquet.
  3. Approve budgets and review annual program guidelines for approval by the membership at the first general meeting.
  4. Approve significant unbudgeted expenditures and or changes to the annual budget
  5. Collect and care for all moneys collected by the Organization and review financial statements.
  6. Conduct the affairs of the organization in a prudent manner and in accordance with its stated purpose.
  7. Maintain and keep current the official Organization web site www.nainline.org.

Ensure the Organization is operating in accordance with its by-laws, PIRHL rules and NASD policy.

 

Article 5

Organization of Teams and Annual Selection of Team, Games and Practices

Annually, the organization will construct teams in accordance with the PIRHL’s current age and grade guidelines and in accordance with the NAAD policy.  The determination of which of these teams is recognized by NAAD is governed by NAAD and NASD policy. The organization supports the goal of rostering as many teams as possible and having as many teams recognized by NAAD as possible.  The number of teams constructed will also be influenced by the number of players trying out.  Teams will be constructed of between a minim of 6 skaters with a maximum 12 skaters plus a goalie. Teams will be rostered by skill level:

Varsity (also referenced as “V1”) – The organization’s team competing in the highest level of competition offered by the PIRHL.  Eligible to students in Grades 9th-12th.

High School (also referenced as “HS2-HS6”) – Any Organization high school team that is not participating in the highest level of completion offered by the PIRHL.  Eligible to students in Grades 9th-12th.

Middle (also referenced as “MS1-MS6”)- Eligible to students in Grades 6th-8th.

Elementary (also referenced as “E1-E6”) – Eligible to students in Grades 2nd-5th.

High School and Middle School teams below V1 as well as all elementary teams are viewed as the club feeder system and coaches should understand the ultimate goal of these teams is to provide the student athlete an opportunity to learn, grow and mature.  All eligible players should be given a reasonable opportunity to compete and develop.

High School and Middle School tryouts will be conducted every spring for the subsequent school year.   Elementary tryouts will be conducted prior to the start of the season.   The tryouts will be held in a manner described in and will include and evaluation score for each player.  The evaluation scores will be retained by the head coach.  Scores for V1 must also be submitted to the NAAD athletic director. 

Rosters will be compiled by the V1 Head Coach, HS2-HS6 coaches, MS1-MS6 coaches, E1-E6 coaches and in coordination and consultation with the High School, Middle School and Elementary Vice Presidents based upon the parameters established in Addendum 2.  Rostering of players will also consider the prior season coach’s evaluations when available.  This evaluation includes player conduct, attendance, attitude and behavior in addition induvial skill and team play.  The organization will attempt to roster all players that tryout, but reserves the right to not roster players that it deems do not possess minimum skill levels required to ensure player safety.  

Once team selections are finalized they will be posted on the Organizations website.  Any questions, concerns or clarifications regarding the team selection process should be directed to the Head Coach.

 

Article 6

Coaching Staff

Head Coach:  The selection of the Head Coach is the responsibility of the NAAD and approved by the NASD School Board.   The Head Coach is responsible for the selection, qualification, approval, training and supervision and compliance of the hockey coaching staff.  The Head Coach will develop the overall system of play and direct a cohesive approach towards coaching this system as appropriate across all age and skill levels of the organization.  The Head Coach is not a Board Member but attends board meetings and works closely with board members to ensure alignment of goals, objectives and communications.  

The Head Coach is the primary liaison between the Organization and the NAAD.  No coach other than the Head Coach is permitted to communicate with the North Allegheny Athletic Director.  All player hockey issues will be brought to the Head Coach for further presentation to NAAD.  Issues regarding High School teams lower than V1, any Middle School and all Elementary issues should be brought to the appropriate Vice President of the respective levels for possible elevation to the Head Coach and NAAD.

Team Coaches: Vice Presidents will assist with recruiting and selecting Team Coaches for all non V1 teams.  The Team Coach of each respective team will receive a stipend as determined by the board annually.

Assistant Coaches: Vice Presidents will assist with recruiting and selecting Assistant Coaches for all non V1 teams.  Assistant coaches are eligible to receive a stipend as determined by the board.

All coaches (Head Coach, Team Coach, and Assistant Coach) are subject to the same eligibility requirements as defined by the Organization, NAAD, NASD, PIRHL and AAU.  Only eligible coaches are permitted on the rink or benches during games and practices. Player’s parents are not permitted to substitute as a coach unless they are also an eligible Head Coach, Team Coach or Assistant Coach of another Organization’s team.  

Additional requirements may be added by the Organization, the coach’s handbook, NAAD, NASD and PIRHL as legislation, rules and guidelines dictate.

All decisions regarding rink play including the amount of playing time for each player, are within the sole discretion and judgment of the coaching staff. The Head Coach, Team Coach, and Assistant Coach are responsible for monitoring the players’ compliance with NA Athletic code of conduct as updated annually by NASD.  All coaching related activities will be governed by the Head Coach and Vice Presidents, in accordance with rules of the PIRHL and NAAD.  The player is responsible for ensuring they have proper equipment for each game and or practice. Coaches are expected to adhere to the same requirements if skating with their team.   Coaches will not knowingly let players on the rink surface without full equipment.  While presence of some equipment may not be visibly apparent to the coach (shin pads, elbow pads, mouth-guards), a HECC compliant helmet must be observed by the coach as in use at all times.

The Head Coach and team coaches will prepare at least one written evaluation of each player.  This evaluation form will be provided to the head coach and used as a tool to assist in the formation of teams in subsequent years.  Team Coaches will not receive their stipend until these evaluations have been submitted to the Head coach.

The Head Coach, Team Coach, Assistant Coach and Independent Evaluators will conduct tryouts annually to determine the makeup of each team. 

Article 7

Player Responsibility, Eligibility and Discipline

Player eligibility requirements shall include completion of the CIPPE physical form including sudden cardiac arrest, baseline concussion impact testing following NAAD and NASD guidelines. In addition, all high school players must complete the participation form and pay the participation fee required by NAAD.  All player and parents are required to adhere to the North Allegheny Code of Conduct. Players must annually sign an acknowledgment that they have reviewed and will adhere to the code of conduct, in order to be considered eligible for the season.  These acknowledgments will be maintained by the Secretary. Players must remain academically eligible by teacher notification.  An injured or ill player retuning to competition after missing more than four (4) consecutive games, must provide a clearance from a licensed physician before being allowed to resume practice or game play.  An injured player returning from a diagnosed concussion must be cleared by a licensed concussion specialist and pass exertion testing. 

Any situation requiring consideration of disciplinary action shall be governed by appropriate sections of the North Allegheny Student code of conduct, the Amateur Hockey Association of the United States, the team rules, the rules of the PIRHL and or local rink rules.  The NASD or Board shall have the right to suspend or remove a player in accordance with district, league and/or Board policies and procedures.  There will be no refunds as a result of suspension or expulsion.  Grievance by Members shall be limited to issues within the control of the Organization and submitted in writing to the Board.  The Board shall meet promptly to address the concerns and respond in writing to the Member.  The Board will not address or discuss any school discipline matters.  Any player serving a school or league suspension is not permitted to practice or attend any games during the suspension.

The jurisdiction of the Board is limited to issues that surround the playing of the game of hockey.  These events shall include, but are not limited to, games, time in the locker room and the rink (including the parking lot), on and off rink practices and any other events requiring a player to be present for hockey related activities.  Incidents that occur outside the scope of the game of hockey shall not be considered for action by the Board.  Any events occurring outside the playing of the game shall be handled by the school, the police, or other designated authority with proper jurisdiction.  Hockey related discipline is the responsibility of a team coach with the support of the Head Coach and Board and follow the following progression:

1.)    Official verbal warning followed by email to parent and Board.

2.)    One (1) period suspension

3.)    One (1) game suspension

4.)    Expulsion hearing as deemed by the NAAD, PIRHL and/or NASD.

One or more steps of this process may be skipped, based on the nature or seriousness of the offense. Player expulsion from the organization shall be determined by a simple majority of the Board Members in attendance at the hearing.                                

Article 8

Fees & Other costs

Fees shall be assessed for each player to cover the cost of the yearly program not otherwise financed by the NASD or by other means.  The yearly program fee does not include the cost of uniforms and equipment which must to be purchased separately by the member.   The Board is authorized to carry over a reasonable cash balance for the next year’s expenses.  All fundraising activities will be for the sole benefits of the Organization.  The fiscal year shall begin May 1st and end April 30th. 

 

Article 9

General Meetings

An Annual General Meeting will be scheduled in June.  This meeting will discuss the current financial status, the program for the upcoming season, nominations as needed and general membership concerns.   Special Meetings can be called at the discretion of the Board or as petitioned by at least 25% of the Organization’s members.

Article 10

Amendments

All proposed amendments to the Constitution and Bylaws must be submitted in writing to the Board at least 30 days in advance of a General Meeting.  Such proposed amendment will be taken under advisement by the Board and when deemed appropriate, presented to the Members at least seven days prior to the general Membership meeting.  Any such proposed amendment must be approved by at least 75% of the Members present at the General Meeting to be adopted.

Article 11

Fee Reimbursement Policy

A portion of the annual membership fee as determined by the board is required as a commitment fee before the announcement of team placement.  This fee is not refundable after the teams are constructed.  Additionally, no financial reimbursement will be provided if player cannot play due to school discipline and/or expulsion, Board discipline as per Article 7, or quitting the team.

Requests for fee reimbursement will be considered based on the following circumstances:

1.  Injury related inability to play of eight (8) weeks or more.

2.  Relocation out of the school district affecting eight (8) or more weeks of the season.

3.  Other circumstances as approved by the Board on a case-by-case basis.

Reimbursement, if any, will be awarded at the sole discretion of the Board of Directors.

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