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Board Member Descriptions

Board Member Descriptions

NA Inline Board Membership and Chairperson Descriptions:

The Qualifications of the Board of Directors:

  • Current membership in good standing
  • Excellent leadership, organization, and communication skills
  • A desire to work with parents and players in the promotion and development of a successful inline hockey program
  • Ability to attend 75% or more of the scheduled monthly Board meetings

 

 Responsibilities of Board of Directors Positions:

President

  • Preside as a chair of NA Inline Board meetings
  • Ensure that there are representatives at all PRIHL meetings
  • Schedule all NA Inline Board meetings and secure location
  • Communicate with NA Inline volunteer chairpersons and schedule them to report periodically at scheduled Board meetings
  • Ensure that the NA Inline organization is operated within the established by-laws
  • Assist with securing rink time for team practices/ working with Head Coach
  • Oversee long range planning for NA Inline
  • Work with Head Coach and Team Coaches on players’ issues – discipline and academics
  • Coordinate fundraising efforts
  • Attend all meetings scheduled by NAAD for Organization Presidents
  • Designate members to attend additional area meetings that are relevant to NA Inline Hockey’s interests
  • Additional duties as deemed necessary by the current Board

Vice-President for High School

  • Assist Head Coach for the Varsity and high school program by interfacing with the NA Inline board
  • Coordinate Unified Boosters Scholar Athlete participation with the UBO Representative.
  • Coordinate Volunteers for Senior Night, including scheduling of Senior Night through PIRHL representative
  • Assist with the recruitment of coaches and provide recommendations to the NA Inline board
  • Ensure coaches have met all requirements of the PIRHL including coaching clinics and AAU Insurance, trainings, and clearances are up to date
  • Ensure coaches communicate regularly with player families
  • Serve as an aide to the President and preside in the absence of the President
  • Serve as a liaison between the Board and the Coaching staff
  • Additional duties as deemed necessary by the current Board

Vice-President for Middle School and Vice-President for Elementary School

  • Assist with the recruitment of coaches and provide recommendations to the NA Inline board
  • Ensure coaches have met all requirements of the PIRHL including coaching clinics and AAU Insurance and trainings
  • Ensure coaches communicate regularly with player families
  • Serve as an aide to the President and preside in the absence of the President
  • Serve as a liaison between the Board and the Coaching staff
  • Additional duties as deemed necessary by the current Board

Secretary

  • Record the minutes of all Board of Director and Parent meetings
  • Provide complete meeting minutes via email to all Board members within one week of each meeting’s conclusion
  • Provide a brief verbal accounting of the previous Board or Parent meeting at each Board meeting
  • Have custody of the minutes, transcripts, correspondence and all other important records of the Association and provide a copy to any board member if needed
  • Perform registrar duties for the association for evaluation registration and player commitment through FamilyID
  • Update and maintain player rosters and a player database providing updated contact info to the Communication Manager and Web Master as needed
  • Reconcile player registration payments with the Treasurer’s PayPal reports
  • Work with the Head Coach and VPs to plan player evaluations
  • Additional duties as deemed necessary by the current Board

Treasurer

  • Maintain the NA Inline financial records and ensure that the Association is in compliance with standard accounting practices
  • Collect funds and keep a full and accurate accounting of all funds, including monthly bank reconciliations
  • Reconcile PayPal account with FamilyID registration payments
  • Monitor the Pelly scholarship fund
  • Disburse funds as authorized by the Board of Directors
  • Ensure checks have the required two authorized signatures
  • Present a financial report at each regular Board of Director and Parent meeting
  • Prepare an annual financial report and proposed budget for the May/June Board of Directors meeting
  • Prepare and file tax forms and returns if necessary, as required by the IRS or other governing agencies
  • Additional duties as deemed necessary by the current Board

Member At Large

  • Work with VPs and Coaches to verify that all required forms are completed and the AAU/Wells Fargo insurance is current for all players
  • Keep player physcian’s release forms for all non V-1 players secure for the season then securely destroy them
  • Ensure all players who need a concussion ImPact test have one on file (grades 3,5,7,9,11 and any player new to the organization)
  • Coordinate any additional Insurance Coverage deemed necessary by the board
  • Work with the Head Coach and High School VP to ensure all seniors turn in their PIRHL $50 deposit fee by the deadline
  • Maintain record of NA Inline coach certifications
  • Additional duties as deemed necessary by the current Board

Webmaster

  • Maintain and update the Association’s website
  • Create, in conjunction with the Communication Manager, all Constant Contact and Facebook communications and ensure timely delivery to membership
  • Work with all the North Allegheny Schools to promote NA Inline hockey; website link, NATV coverage etc.
  • Post Board Meeting information and other important notices/information on the NA Inline website
  • Oversee sale of advertising space on the website and assist with ad design
  • Inform the Board of ad traffic on the website
  • Oversee recognition plaques for advertisers
  • Additional duties as deemed necessary by the current Board

PIRHL Representative:

  • Attend all PIRHL Meetings and other PIRHL Committees as necessary
  • Coordinate AAU Membership for NA Inline Association
  • Attend all Training sessions required by PIRHL, and obtain all Coaching Certifications
  • Complete PIRHL Rosters and submit to league by deadlines along with League Fees
  • Maintain communication with PIRHL about disciplinary items regarding NA Inline teams
  • Maintain communication with PIRHL in reference to games schedules, event schedules, game cancellations, etc. and relay information to appropriate people.
  • Coordinate dates for Coaches to attend PIRHL Coaches Clinics as required by league
  • Additional duties as deemed necessary by the current Board

Communication Manager

  • Handle all official Association correspondence in a timely manner
  • Work in conjunction with the Web Master to communicate association info through Constant Contact, the website and Facebook.
  • Work with individual NA schools to promote the organization through the Thursday E-news and school announcements
  • Identify and secure other means within the NA community/townships to promote the organization
  • Update and manage the NA Inline Gmail account
  • Oversee placement of NA Inline Registration yard signs throughout prominent spots in the community from March15 – April 15 each year.
  • Additional duties as deemed necessary by the current Board

 

 

NON Board Volunteer Positions

Equipment Manager

  • Maintain the equipment inventory for all NA Inline teams
  • Keep a full and accurate accounting of all NA Inline equipment
  • Coordinate with coaching staff regarding supplies needed
  • Provide Coaches supplies including pucks/medical kits, water bottles etc.- Collect and store for the following year
  • Have all Goalie Equipment cleaned/serviced as necessary
  • Additional duties as deemed necessary by the current Board

Photo Day Manager

  • Schedule photo day for organization, coordinating with the North Allegheny Calendar to reduce conflicts
  • Work with the Board to secure a photo day location
  • Work with the Communication Manager and Webmaster to promote photo day information to the association
  • Communicate with senior parents regarding senior plaques
  • Provide NAAD with V1 senior photos for the senior plaques
  • Order non-V1 seniors plaques through photographer
  • Provide Yearbook staff at NASH, NAI, CMS, IMS, MMS with team photos, and individual photos as requested

Uniforms Manager

  • Schedule uniform sizing dates, allowing time for orders to be placed & shipped
  • Order all uniforms and maintain list of jersey #’s so that there are no duplicates
  • Design/ order all new jersey’s and pants for the organization Elementary- Varsity
  • Manage used jersey inventory
  • Maintain a record of all Payments made for uniforms and forward itemized checks to treasurer

Clothing Manager

  • Organize vendors for annual NA Inline clothing sale
  • Have samples of clothing/ order forms available to the association
  • Coordinate with Webmaster to link online clothing sale site to the NA Inline webpage
  • Maintain record of all clothing sold/profit for the benefit of the Eric Pelly Scholarship fund
  • Provide Treasurer with itemized checks
  • Coordinate Clothing deliver by deadline

UBO Rep

  • Attend all NASD UBO meetings
  • Provide UBO with NA Inline overview
  • Share NA Inline important dates/fund raising info to the UBO
  • Provide UBO update reports to the NA Inline Board

High School Banquet Manager

  • Secure banquet date/time/location
  • Present banquet menu to Board for review
  • Secure menu with vendor
  • Set program agenda
  • Work with Communication Manager and Webmaster to create and send “Save the Date” and banquet registration info
  • Work with Middle/Elementary Banquet Manager to select player gift
  • Create banquet program

Middle/Elementary School Banquet Manager

  • Secure banquet date/time/location
  • Present banquet menu to Board for review
  • Secure menu with vendor
  • Set program agenda
  • Work with Communication Manager and Webmaster to create and send “Save the Date” and banquet registration info
  • Work with High School Banquet Manager to select player gift
  • Create banquet program

Pelly Scholarship Manager

  • Work with Treasurer to ensure scholarship funds are available
  • Work with Board on potential scholarship fundraising ideas
  • Work with High School VP to promote scholarship and its requirements to seniors and receive applications by the deadline
  • Convene a small scholarship application review committee
  • Communicate with the Pelly family and invite them to the banquet to present the award
  • Work with Treasurer to ensure scholarship award is available for presentation at the high school banquet
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