2013 February 14 meeting minutes

New Jersey Studies Academic Alliance

Minutes, Thursday, February 14, 2013

Present: Maxine N. Lurie, Carla Zimmerman, Richard Waldron, Lucia McMahon, Paul Israel, Bonita Craft Grant, Benjamin B. Beede, Rossana Ybasco, Gary Saretzky, Julia Telonidis, Ron Becker, Raymond Frey, Alan Lucibello, Fernanda Perrone, John Weingart, David Anderson.

John Weingart and David Anderson, from the Eagleton Institute for Politics at Rutgers, explained their project to create a virtual archive on the history of governors, including former New Jersey governors Byrne, Kean, Florio, and Whitman. They asked the group advice about how to handle the records, whether interviews should be preserved as video, audio, or transcribed documents, among other issues.

Minutes – in the absence of the secretary and lack of paper copies of the minutes (though distributed by email) it was decided to hold approval until the next meeting.

Treasurer's Report (Grant). Total resources (checking account, cash, and check to be deposited) $686.84. Recent expenditure: $300 for the two graduate papers awards.

Membership Report. New and renewals. (Zimmerman). There are 5 new members, and one renewal, for a total of 63 paid members. An effort is undergoing to remove from the membership list those who have not renewed for some time. Based on a decision made at the last meeting, renewal notices will now be sent out once a year, on or about July 1st. Also discussed was starting a Facebook page to help garner a larger audience and membership, but someone is needed to help set this up.

Awards Committees –

Authors (Leinaweaver) the committee is organizing for the 2013 awards and looking at refining the process.

Librarian (Becker) – no business until the summer.

Teaching – no report.

Graduate paper awards (Israel) – there is already one submission for the 2013 award, and he will follow up on how the first ever awards from 2012 get published as promised.

Stellhorn Award (Waldron) – the report and its proposed changes were discussed. The report was approved, which means that papers can now be submitted from anywhere as long as they are on New Jersey. The deadline was changed to June 1. Notice of the award, with the changes, was sent out right after the meeting. An effort will be made to advertise it nationally through the OAH and AHA.

Non-profit status (Waldron) – hopefully this long saga will be resolved. Richard Waldron has prepared most of the application, it will be looked over by an accountant, and then submitted to the IRS. The fee for filing the application will be $400.

Fund Raising – a discussion followed about fund raising. Paying the IRS filing fee will leave $286.84 in the treasury. This is now an urgent matter. If successful in obtaining Non-profit status the NJSAA will be able to apply for grants, and also ask for donations. In the meantime the group needs to more aggressively sell pens and cookie cutters, and also recruit additional members. The next meeting will also consider raising the dues from $5 a year to perhaps $10. Almost all the money raised goes to the undergraduate and graduate student awards.

Lecture Series (Grant) – following were agreed to:

April 1, 2013. Gary Saretzki on Civil War photographs (already advertised).

October, 2013 (TBA). Raymond Frey on the History of Centenary College

December 4, 2013. Presentations by award winning authors.

February, 2014 (TBA). Presentations by Stellhorn Paper winners.

April, 2014 (TBA). Perhaps Lorraine Williams.

Talk followed the meeting. Lucia McMahon, William Paterson University, gave an illustrated presentation based on her new book, “Mere Equals: The Paradox of Educated Women in the Early American Republic” (Cornell University Press, 2012), paying special attention to New Jersey women and the materials from Rutgers Special Collection that she used.

Next meeting: April 1, 2013 at 3pm.

Maxine N. Lurie substituting for the secretary.