Fact Sheet 2016

Gulf Insurance Primary Schools Championship

Fact Sheet 2016

A.         VENUE / DATE / TIME

Wednesday 30th March 2016 - Elquemedo Willett Park, Charlestown, Nevis

Opening Ceremony at 11 am with Events at 12 noon



1.         Ivor Walters Primary (IWP)

2.         Charlestown Primary (CPS)

3.         Joycelyn Liburd Primary (JLP)

4.         St. Thomas' Primary (STTP)

5.         Violet Nicholls Primary (VOJN)

6.         Elizabeth Pemberton Primary (EPP)

7.         St. James Primary (JAMS)

8.         Maude Crosse Preparatory (MCP)



Each school will be allowed a maximum of forty five (45) athletes.  The following colours and numbers are now assigned to the respective schools.  Schools are required use the assigned colour as the predominant part of the uniform. Kindly notify us immediately of any colour changes. School colours will be enforced.

School                             Top                    Bottom              Numbers

Charlestown  ...........       Orange             Black                   1 -  45

Ivor Walters ...............      Maroon             Black                  46 -  90

Elizabeth Pemberton ..  Gold                  Black                  91 - 135

Joycelyn Liburd ........     Purple/white     Black                136 - 180

St. James'..............          Red                    Black                181 - 225

VOJN .............                  Royal Blue        Black                226 - 270

St. Thomas' ............         Green/Black     Green/Black    271 - 315

Maude Crosse Prep ..    Baby Blue        Black                 316 - 360


We suggest that each school identify an alternate / reserve athlete for each individual event and two athletes for relay events. The relay alternatives only should be registered. 

Kindly note that Team colours are mandatory. Sports bra, if used, must be covered with a suitable top that must be sufficient to pin on the numbers. Short tights are also required and for females should not be the “panty” type. (This policy should be applied for each school’s Sports Day. Parents should be informed).

Numbers must be worn on the FRONT AND BACK of each competitorNumbers should be provided by all teams and must be attached by four (4) pins.  Hip numbers must be worn on the right side of the shorts and below the hip. Hip numbers will be put on at the Call Room.

Athletes with special medical condition should be indicated.

N.B.      Athletes will NOT be allowed to compete in any other colour but that of his or her school.


D.         CLASSES:   All athletes MUST compete in their class

CLASS VII             .......     Athletes born in 2010

CLASS VI              .......     Athletes born in 2009

CLASS V                .......     Athletes born in 2008

CLASS IV              .......     Athletes born in 2007

CLASS III               .......     Athletes born in 2006

CLASS II                .......     Athletes born in 2005

CLASS I                 .......     Athletes born in 2003 or 2004


E.         EVENTS

All Sprint events 60m, 100m, 200m, 400m, 4x100m, 1st leg 4x400m will be run in lanes by all Classes.

60m            .......       Classes VII, VI

100m          ……..      Classes VII, VI, V, IV, III, II, I

200m          .......       Classes V, IV, III, II, I

400m          .......       Classes V-VI-VII, IV, III, II, I

800m          .......       Classes II, I, III & IV

1,200m       .......       Open (All Classes)

4 x 100m    .......       Classes V and VI, III and IV, II and I

4 x 400m    .......       Open (All Classes)


N.B.      Each school will be allowed one (1) athlete for the 60m, 100m, 200m, 400m and two (2) athletes for the 800 and 1,200m. The maximum number of events an athlete can compete in, including the relays is five (5). This will be checked during Registration and during the meet.



The 2016 program schedule & other meet information will be available shortly on the website (www.nevispsc.com)

Results will be made available to teams via wireless Internet (more than 1 open wireless channel will be available) and via hard copy. As such, schools are strongly encouraged to have a laptop to access the meet information including fact sheet, schedule/lanes, start list, records, results etc. The laptop operator can be a teacher, parent or any other suitable person. An area where laptops can be used (with tables) will be provided. Results (hard copies) will also be provided for all schools during and after the meet (at the room above and behind the scoreboard).

G.           POINTS SYSTEM



1st       2nd       3rd        4th      5th

ALL EVENTS                 6          4          3           2        1

One (1) additional point will be added for equaling a record.

Two (2) additional points will be added for breaking a record.


H.         AWARDS


1.            Awards will be presented to 1st, 2nd, and 3rd place finishers for each event.

2.            The Victor/Victrix Ludorum, the Class Champions and the Champion Schools will be presented with trophies.

3.            An 'A' Trophy will be awarded to the top school, whose student roll is more than 125.

4.            A 'B' Trophy will be awarded to the top school, whose student roll is 125 or less. A 2nd place trophy will be awarded for both A and B division. These trophies will be retained by the school.

5.            Trophies may also be awarded for the Boys and Girls Champion school in each Division

6.            A Performance Trophy will be presented for the most outstanding performance in a single event, male & female to be determined by Gulf representatives - no add'l points awarded

7.            Event awards will be presented after each race, upon confirmation of the results. The top three athletes will be escorted from the finish line to the awards area for presentation. They will then be escorted back to the Athletes area. The other event athletes will be separately escorted back to the Athletes Area. Team & Champion Trophies will be presented at the end of the meet. (In the event of a potential significant delay of awards, athletes will be escorted back and awards given later).

If the results are changed as a result of a protest or otherwise, the school(s) / athlete(s) will be required to return their award to the Meet organizers for re-distribution. Meet Management will attempt to have any protest addressed before the awarding of trophies. However, we will not delay the award ceremony indefinitely. Kindly ensure that this arrangement is communicated to school officials, parents & athletes. (The Meet Referee is to be named)

(Participants medals is expected to be provided to all registered athletes)


 8.            A special scholarship award will be presented to the Victor/Victrix Ludorum, to be used for educational purposes.


I.          CALL SYSTEM


A Three-Call system will be used. (Adequate seating will be arranged in the call room. It is suggested that chairs can be obtained from schools and transported to/from the venue by PWD).



First Call            6 events before

Second Call       4 events before

Final Call           2 events before

Athletes will be required to check in at the Call Room.  Athletes not registered at the Call Room by the 2nd Call will NOT be allowed to compete. Athletes may be scratched from the event if the check-in is late. Registration/confirmation must be done on the 1st call. Changes must be made by the 1st call. On the final call the athletes are under the care of the Registration officials at the Call room.

Athletes will be checked for their numbers.  If an athlete is not wearing their correct numbers (and properly fastened) on the front and back, they will NOT be allowed to compete. These checks will be made by the Call Room officials on the 2nd Call. Bib Numbers may be provided by the Meet organisers but schools should arrange their numbers until this is confirmed.

Marshals will be used to escort athletes from the Registration Area to the starting positions and from the finishing line back to the Athlete’s Area.

The Athletes area used will be the Cricket nets area and will include an expansion on the north side past the large tree that will be fenced. The park area south of the Track (towards CSS) will be used for warm-up.



Each School is requested to have a minimum of seven (7) teachers or officials as part of the official registered team. All officials must be accredited (and will be provided with wrist bands) prior to the meet. A maximum of ten (10) officials will be allowed. Suggested Duties follow:

Team Manager                              (1)

Head Coach                                  (1)

Warm-up                                         (1)

Registration                                   (2)

Refreshment/First Aid                  (1)

Wireless laptop operator             (1)



REGISTRATION DEADLINE – Friday 18th March 2016 at 9am

Registration will be done electronically.  Files will be sent by email - the required file will be made available by Friday 11th March 2016.  The complete list of athletes with their numbers and events must be given (in alphabetical order – last then first name). Contact the Secretariat Director, Mr. Quincy Prentice (662-5128, 469-0340 or 469-5521 X2189) and email address at quincy.prentice@gmail.com or Geran Browne (663-7128 or 469-5521 X2149) and email address at geranb@hotmail.com for any further information on the Registration process.

A Technical Meeting to check & confirm all entries is planned for Friday 18th March (from 9am – 12 noon) at the Emergency Operations Center at the Nevis Disaster Management Department at Long Point.

Please send the completed file by email or otherwise to the Secretariat Director (or Geran Browne) by the DEADLINE DATE.




1.            The grass track at ETW Park consists of nine (9) lanes and is 300m long - two straights of 30m each and two curves of 120m each.

2.            Classes V, IV, III, II and I will run all races except the 800m and 1,200m in lanes. All Classes will run 60m, 100m, 200m & 400m in lanes - lane violations will be penalized as per the rules. The transition into the 100m straight may be in a different colour.

3.            The finish line for all races will be the same.

4.            The first leg of the 4x400m will also be run in lanes with the break at the 1st handover. The starting point of the 4x400 metres may therefore be different from the start of the 400 metres event.

5.            All nine (9) lanes of the track will be marked, including staggers for the 200m, 400m and zones for the 4x100m and 4x400m events.  A photo-finish camera will be used at the Finish line and will be used as the Final Results determinant, both placing and times. Judges & Timers will be used for backup purposes.

6.            Athletes, Teachers, Sports Officers, Parents, Supporters etc. will NOT be allowed to enter the competition area and must stay outside of the fenced and/or roped area.  Schools may be penalized if this occurs. Parents will not be allowed to enter the Athletes Area unless part of the team and are suitably identified and accredited.

7.            All positions will be placed. Photo-finish used for all races and places.

8.            The crouch start is mandatory for Classes I - V and optional for Classes VI & VII, for the sprint events (100m, 200m & 400m) and 4x100m & 4x400m starts. The use of Starting blocks for the older classes is encouraged.

9.            Relay zones must be adhered to for Classes I to IV, with no penalization for Classes V to VII.

10.          No False start rules will be applied

11.          Strict Lane adherence is proposed for Classes I to V.

12.          All races will be started by a gun shot.


Security procedures will be enhanced using additional private and Police officers, enforcement of wrist band procedures, no “favours” allowed for entry, security posters at entrances, announcements made during the meet.


 M.        MARCH PAST (Wednesday 30th March)

Schools will line up near the on the Southern side of the Park (CSS side) under the direction of the Cadets, in the following order: 2015 Champion School, Joycelyn Liburd Primary followed by Elizabeth Pemberton (Division B Champion) and Schools in an order based on a lottery (to be selected at the upcoming Technical meeting).

1.            The Opening Ceremony will start promptly at 11 am and will be led by a Band.

2.            Teams will march around the track in an anti-clockwise direction. Athletes will March Past and salute the Patron and other VIP officials, who will be in their usual positions, on the Pavilion side of the track and then assemble in an orderly manner facing the John E. Howell pavilion for inspection, all under the general direction of the Cadets. The Team captains will be introduced to the Patron, Sponsors and other dignitaries.

3.            The March Past will not be judged.

4.            Athletes will retire to the Athletes area, after the inspection of teams, for the Remarks and other activities of the Opening Ceremony. Teams can commence warm-up during the remarks.



Each school is asked to provide its own refreshments.  Schools are encouraged to raise funds by selling food/drinks during the Games without any gate charges.  Please inform parents and athletes not to bring glass bottled drinks, as we are adhering to the policy of no glass bottled drinks and alcohol during sporting events. Team official refreshments will be provided before the intermission.



School buses will be used for transporting teams for the Opening Ceremony, the Meet and for training purposes.  Schools should make all arrangements with the Education Department or use alternate arrangements. School buses will leave the ETW Park after the completion of the meet. The entrance to the Athletes area for school officials and athletes is via the upper eastern gate on the Park road or via the “CSS” gate near the Cricket net area. No vehicles will be allowed into the ETW Park central. The eastern section (on the hill) will accommodate VIP vehicles and other authorized vehicles.



Training schedules should have been provided already. All training sessions must be completed by 6:00 pm as the Park may be watered thereafter. The Park will be closed at least a week prior to the meet to facilitate Meet preparation.


Q.           OTHER

Commentators will be required to exercise control during the race and to refrain from providing information to the competing athletes. Key officials will receive training prior to the meet. The Intermission is being planned after the 200m events.