A. VENUE / DATE
Elquemedo Willett Park, Charlestown, Nevis
Events on Wednesday 4th April
2012, at 12 noon
Opening Ceremony will
be held on Tuesday 3rd April at 4 pm, with a Parade of teams from
Charlestown in full sports top and sweat suit bottom starting at 3:15 pm.
Schools will decide on what students before arriving for the Parade (e.g.
attend school and depart from school; go home at midday and return in full
parade wear). School teams to arrive at the Charlestown Waterfront (on the gazebo
side) by the 2:45 pm at the latest.
Ivor Walters Primary (IWP)
Charlestown Primary (CPS)
Joycelyn Liburd Primary (JLP)
St. Thomas' Primary (STTP)
Violet Nicholls Primary (VOJN)
Elizabeth Pemberton Primary (EPP)
St. James Primary (JAMS)
Maude Crosse Preparatory (MCP)
Private Schools (Lynn Jeffers & Bellevue International) – COMS (likely
Each school will be
allowed a maximum of forty five (45) athletes. The
following colours and numbers are now assigned to the respective
schools. Schools are required use the assigned colour as the predominant
part of the uniform. Kindly notify us immediately of any colour changes.
School colours will be enforced.
1 - 45
Ivor Walters ...............
46 - 90
Elizabeth Pemberton ...
91 - 135
Joycelyn Liburd ........ Purple
136 - 180
226 - 270
Green/Black 271 - 315
Maude Crosse Prep .. Baby
Black 316 - 360
White 361 - 405
(We suggest that
each school identify an alternate / reserve athlete for each individual
event and two athletes for relay events. The relay alternatives only should
Kindly note that Team
Colours are mandatory. Sports bra, if used, must be sufficient to pin on
the numbers. Short tights are also required and should cover approximately
half of the thigh. (We suggest that this policy be applied for each
school’s Sports Day. Parents should be informed).
Numbers must be worn
on the FRONT AND BACK of each competitor. Numbers will be
provided and must be attached by four (4) pins or sewn on at each corner.
Hip numbers must be worn on the right side of the shorts and below
the hip. Hip numbers to be put on at the Call Room at the final call.
Fibreglass (water resitant) numbers will be provided by NAAA/Education.
special medical condition should be indicated.
N.B. Athletes will
NOT be allowed to compete in any other colour but that of his or her
CLASSES: All athletes MUST compete in their class
....... Athletes born in 2006
....... Athletes born in 2005
....... Athletes born in 2004
....... Athletes born in 2003
....... Athletes born in 2002
....... Athletes born in 2001
....... Athletes born in 1999 or 2000
TRACK (All Sprint
events 60m, 100m, 200m, 400m, 4x100m, 1st leg 4x400m will be run
in lanes by all Classes)
60m ............... Classes VII, VI
100m ………… Classes VII, VI, V, IV, III,
200m .............. Classes V, IV, III, II,
400m .............. Classes V-VI-VII, IV,
III, II, I
800m .............. Classes II, I, III &
1500m ............ Open
4 x 100m ......... Classes V and VI, III and
IV, II and I
4 x 400m ......... Open
N.B. Each school
will be allowed one (1) athlete for the 60m, 100m, 200m, 400m and two (2)
athletes for the 800 and 1500m. The maximum number of events an athlete
can compete in, including the relays is five (5). This will be
checked on Registration and during the meet.
The program schedule
will be available on the PSC website.
Results will be made
available to teams via wireless Internet and via hard copy. As such,
schools can optionally have a laptop to access the meet information
including fact sheet, schedule/lanes, start list, records, results etc. The
laptop operator can be a teacher, parent or any other suitable person. A
tent (with limited entry restrictions) will be made available for operation
of the laptops. Results to be provided for all schools during and after the
P L A C E S
One (1) additional point will be added for
equaling a record.
Two (2) additional points will be added for
breaking a record.
Trophies will be presented to 1st, 2nd, and 3rd place finishers for each
The Victor/Victrix Ludorum, the Class Champions and the Champion School
will be presented with trophies.
An 'A' Trophy
will be awarded to the top school, whose student roll is more than 125.
A 'B' Trophy
will be awarded to the top school, whose student roll is 125 or less. A 2nd place trophy will be
awarded for both A and B division. These trophies will be retained by the school.
A special Trophy commemorating the 20th Anniversary will also be
awarded to the Division “A’ & “B” winners which will be competed for
each year. The winners for the past 19 years will be inscribed on the trophy.
Trophies will also be awarded for the Boys and Girls
Champion school in each Division.
6. A Performance Trophy will be presented for the most outstanding performance in a single event, male & female - no add'l points awarded.
Event trophies will
be presented after each race, upon confirmation of the results. The top
three athletes will be escorted from the finish line to the awards area for
presentation. They will then be escorted back to the Athletes area. The
other event athletes will be separately escorted back to the Athletes Area.
Champion Trophies will be presented at the end of the meet.
If the results are changed as a result of a protest or otherwise, the
school(s) / athlete(s) will be required to return their trophy to the Meet
organizers for re-distribution. Meet Management will make every attempt to
have any protest addressed before the awarding of trophies. However, we
will not delay the award ceremony indefinitely. Kindly ensure that this
arrangement is communicated to school officials, parents & athletes.
A special scholarship
award will be presented to the Victor/Victrix Ludorum, to be used for
A Three-Call system
will be used.
6 events before
Call 4 events before
Call 2 events
Athletes will be required to check in at the
Call Room. Athletes not registered at the Call Room at the appropriate time
will NOT be allowed to
compete. Athletes may be scratched
from the event if the check-in is late (Registration must be done by
the 2nd call). Changes must be made by the 2nd
call. Missing athletes could be called, time allowing. On the final call
the athletes are under the care of the Registration officials at the Call
room. LCD projection may be used.
Athletes will be
checked for their numbers. If an athlete is not wearing their
correct numbers (and properly fastened) on the front and back, they will NOT be allowed to compete. These checks will be made by the Call Room
Marshals will be used to escort athletes from the
Registration Area to the starting positions and from the finishing line to
the Athlete’s Area.
area used in 2011 (the cricket nets area) will be used including an expansion
on the north side past the large tree that will be fenced – a plan
will be presented at the final technical meeting. The warm-up area for 2011,
south of the Track (or on the CSS side), will be used for warm-up.
Each School is
requested to have a minimum of seven (7) teachers or officials as
part of the official registered team. All officials must be
accredited prior to the meet, either on Monday 2nd April or after
the Opening Ceremony. Suggested Duties follow:
REGISTRATION DEADLINE – Friday 23rd March (Extended to Monday 26th March)
Registration will be
Files will be sent by email - the required file will be made
available by 14th March 2012. The complete list of
athletes with their numbers and events must be given (in alphabetical
order – last then first name). Contact the Secretariat Director, Mr.
Quincy Prentice (662-5128, 469-0340 or 469-5521 X2189 & email address
at email@example.com) for any further information on the
Registration process. Refresher training was arranged for the input
program file. A final Technical Meeting to check & confirm all entries will
be on Monday 26th March at 9 am at the Nevis Disaster Management
Please send the
completed file by email or via pen drive to the Secretariat Director
indicated above by the DEADLINE DATE.
L. TRACK DETAILS
1. The grass track at ETW Park consists of
nine (9) lanes and is 300m long - two straights of 30m each and two
curves of 120m each.
2. Classes V, IV, III, II and I will run all
races except the 800m and 1500m in lanes. All Classes will run 60m, 100m,
200m & 400m in lanes - lane violations will be penalized as per the
rules. The transition into the 100m straight may be in a different
3. The finish line for all races will be the
100m FINISH LINE. All starts have been adjusted accordingly.
4. The first leg of the 4x400m will also be run
in lanes with the break at the 1st handover. The starting point
of the 4x400 metres will therefore be different from the start of the 400
5. All nine (9) lanes of the track will be marked, including
staggers for the 200m, 400m including zones for the 4x100m and 4x400m
events. A photo-finish camera will be used at the Finish line and
will be used as the Final Results determinant, both placing and times.
Judges & Timers will be used for backup purposes.
6. Athletes, Teachers, Sports Officers,
Parents, Supporters etc. will NOT be allowed to enter the
competition area and must stay outside of the fenced and/or roped
area. Schools may be penalized if this occurs. Parents will
not be allowed to enter the Athletes Area unless part of the team and
suitably identified and accredited.
7. All positions will be placed. Photo-finish
used for all races and places.
8. The crouch start is mandatory
for Classes I - V and optional for Classes VI & VII, for the sprint
events (100m, 200m & 400m) and 4x100m & 4x400m starts. Starting blocks
M. PARADE / MARCH PAST (Tuesday 3rd April from Charlestown Waterfront)
Schools will assemble
at the Charlestown Waterfront by 2:45 pm for the Parade of teams to ETW Park.
Schools will line up at the Gazeebo area under the direction of the Cadets,
in the following order: 2011 Champion School Joycelyn Liburd Primary, followed by
St. James (Division B Champion) and Schools in Alphabetical Order
(Charlestown, Elizabeth Pemberton, Ivor Walters, Maude
Crosse Preparatory, Private Schools, St. Thomas’s, Violet
O. J. Nicholls. Victor/Victrix and Class Champions from 2011 will lead the
March Past. Schools should contact these athletes if they have graduated to
High School. They can wear the sweat suit top of their former schools.
parade which will start promptly at 3:15 pm and will be led by a Band with
Police escort. The parade will proceed from the Gazeebo area, up lower
Happy Hill Alley, left before reaching the Treasury, to the Island Main Road
(IMR), left on IMR and along Samuel Hunkins Drive, right unto Chapel
Street, right onto the IMR, along the IMR to the main entrance of ETW Park.
the Park, teams will enter the fenced area through the big gate; turning right
at the track, marching around the track in an anti-clockwise direction. Athletes
will March Past and salute the Patron and other VIP officials, who will be
in their usual positions, on the Pavilion side of the track and then
assemble in an orderly manner facing the John E. Howell pavilion for
inspection, all under the general direction of the Cadets. The Team
captains will be introduced to the Patron, Sponsors and other dignitaries.
Parade & March Past will be judged and a non-points award presented
towards the end of the ceremony.
will retire to the area provided with chairs in front of the Pavilion area,
after the inspection of teams, for the Remarks and other activities of the
Each school is asked
to provide its own refreshments. Schools are encouraged to raise
funds by selling food/drinks during the Games without any gate
charges. Please inform parents and athletes not to bring glass bottled drinks, as we are adhering to the policy of no glass
bottled drinks during sporting events.
School buses will be
used for transporting teams for the Opening Ceremony, the Meet and for
training purposes. Schools should make all arrangements with the
Education Department or use alternate arrangements. School buses will
leave the ETW Park after the completion of the meet. The entrance to the
Athletes area for school officials and athletes is via the upper eastern gate
on the Park road. No vehicles will be allowed into the ETW Park central.
The eastern section (on the hill) will accommodate VIP vehicles and other