PRELIMINARY FACT SHEET
Grove Park, Charlestown, Nevis
Wednesday 6th April 2011, at 12 noon
B. PARTICIPATING SCHOOLS
1. Ivor Walters Primary (IWP)
2. Charlestown Primary (CPS)
3. Joycelyn Liburd Primary (JLP)
4. St. Thomas' Primary (STTP)
5. Violet Nicholls Primary (VOJN)
6. Elizabeth Pemberton Primary (EPP)
7. St. James Primary (JAMS)
8. Maude Crosse Preparatory (MCP)
9. Private Schools (Lynn Jeffers & Bellevue International proposed) - COMS
Each school will be allowed a maximum of forty five (45) athletes. The following colours and numbers are now assigned to the respective schools. Schools are required use the assigned colour as the top part of the uniform or agreed colour changes. Kindly notify us of any colour changes.
School Top Bottom Numbers
Charlestown ........... Orange Black 1 - 45
Ivor Walters ............... Burgundy Black 46 - 90
Elizabeth Pemberton ... Gold Black 91 - 135
Joycelyn Liburd ........ Purple Black 136 - 180
St. James'.............. Red Black 181 - 225
VOJN ............. Royal Blue Black 226 - 270
St. Thomas' ............ Green Green 271 - 315
Maude Crosse Prep .. Baby Blue Black 316 - 360
Private Schools … Grey White 361 - 405
(We suggest that each school identify an alternate / reserve athlete for each individual event and two athletes for relay events. The relay alternatives only should be registered.)
Kindly note that Team Colours are mandatory. Sports bra, if used, must be sufficient to pin on the numbers. Short tights are also required and should cover approximately half of the thigh. (We suggest that this policy be applied for each school’s Sports Day. Parents should be informed)
Numbers must be worn on the FRONT AND BACK of each competitor. Numbers will be provided and must be attached by four (4) pins or sewn on at each corner. Hip numbers must be worn on the right side of the shorts and below the hip. Hip numbers to be put on at the Call Room at the final call.
Athletes with special medical condition should be indicated.
N.B. Athletes will NOT be allowed to compete in any other colour but that of his or her school.
D. CLASSES: All athletes MUST compete in their class
CLASS VII ....... Athletes born in 2005
CLASS VI ....... Athletes born in 2004
CLASS V ....... Athletes born in 2003
CLASS IV ....... Athletes born in 2002
CLASS III ....... Athletes born in 2001
CLASS II ....... Athletes born in 2000
CLASS I ....... Athletes born in 1998 or 1999
TRACK (All Sprint events will be run in lanes by all Classes)
60m ............... Classes VII, VI
100m ………… Classes VII, VI, V, IV, III, II, I
200m .............. Classes V, IV, III, II, I
400m .............. Classes V-VI-VII, IV, III, II, I
800m .............. Classes II, I, III & IV
1500m ............ Open
4 x 100m ......... Classes V and VI, III and IV, II and I
4 x 400m ......... Open
N.B. Each school will be allowed one (1) athlete for the 60m, 100m, 200m, 400m and two (2) athletes for the 800 and 1500m. The maximum number of events an athlete can compete in, including the relays is five (5). This will be checked on Registration and during the meet.
F. PROGRAMME / RESULTS
The program schedule will be available on the PSC website.
Results will be made available to teams via wireless Internet. As such, schools are asked to have a laptop to access the meet information including fact sheet, schedule/lanes, start list, records, results etc. The laptop operator can be a teacher, parent or any other suitable person. A tent (with limited entry restrictions) will be made available for operation of the laptops
G. POINTS SYSTEM
P L A C E S
1st 2nd 3rd 4th 5th
--- --- --- --- ---
ALL EVENTS 6 4 3 2 1
One (1) additional point will be added for equaling a record.
Two (2) additional points will be added for breaking a record.
1. Trophies will be presented to 1st, 2nd, and 3rd place finishers for each event.
2. The Victor/Victrix Ludorum, the Class Champions and the Champion School will be presented with trophies.
3. An 'A' Trophy will be awarded to the top school, whose student roll is more than 125.
4. A 'B' Trophy will be awarded to the top school, whose student roll is 125 or less. A 2nd place trophy will be awarded for both A and B division. A sponsor will be contacted.
5. Trophies will also be awarded for the Boys and Girls Champion school in each Division.
6. Event trophies will be presented after each race, upon confirmation of the results. The top three athletes will be escorted from the finish line to the awards area for presentation. They will then be escorted back to the Athletes area. The other event athletes will be separately escorted back to the Athletes Area. Champion Trophies will be presented at the end of the meet.
If the results are changed as a result of a protest or otherwise, the school(s)/athlete(s) will be required to return their trophy to the Meet organizers for re-distribution. Meet Management will make every attempt to have any protest addressed before the awarding of trophies. However, we will not delay the award ceremony indefinitely. Kindly ensure that this arrangement is communicated to school officials, parents & athletes.
7. A special award will be presented to the Victor/Victrix Ludorum, to be used for educational purposes.
I. CALL SYSTEM
A Three-Call system will be used.
First Call 6 events before
Second Call 4 events before
Final Call 2 events before
Athletes will be required to check in at the Call Room. Athletes not registered at the Call Room at the appropriate time will NOT be allowed to compete. Athletes may be scratched from the event if the check-in is late (Registration must be done by the 2nd call). Changes must be made by the 2nd call. Missing athletes could be called, time allowing. On the final call the athletes are under the care of the Registration officials at the Call room. LCD projection may be used.
Athletes will be checked for their numbers. If an athlete is not wearing their correct numbers (and properly fastened) on the front and back, they will NOT be allowed to compete. These checks will be made by the Call Room officials.
Marshals will be used to escort athletes from the Registration Area to the starting positions and from the finishing line to the Athlete’s Area.
THE NEW ATHLETES AREA USED IN 2011 (THE CRICKET NETS AREA) WILL BE USED WITH EXPANSION ON THE NORTH SIDE – A PLAN WILL BE PRESENTED AT THE TECHNICAL MEETING. THE PREVIOUS ATHLETES AREA WILL BE USED FOR WARM-UP, DISCONTINUING THE USE OF THE CSS GROUNDS. THIS ALSO EXPANDS THE VEHICLE PARKING AREA AT CSS.
J. SCHOOL OFFICIALS
Each School is requested to have a minimum of seven (7) teachers or officials as part of the official registered team. All officials must be accredited. Suggested Duties follow:
Team Manager (1)
Refreshment/First Aid (1)
Wireless laptop operator (1)
PRELIMINARY DEADLINE – Friday 25th March 2011 at 4:00 p.m. for all schools.
Registration will be done electronically. Files will be sent by email - the required file will be made available by 1st week in March 2011. The complete list of athletes with their numbers and events must be given (in alphabetical order – last then first name). Contact the Secretariat Director, Mr. Quincy Prentice (662-5128, 469-0340 or 469-5521 X2189 & email address at firstname.lastname@example.org) for any further information on the Registration process. Refresher training will be arranged for the input program file.
Please send the completed file by email to the Secretariat Director indicated above by the DEADLINE DATE.
L. TRACK DETAILS & RULES
1. The grass track at Grove Park consists of nine (9) lanes and is 300m long - two straights of 30m each and two curves of 120m each.
2. Classes V, IV, III, II and I will run all races except the 800m and 1500m in lanes. All Classes will run 60m, 100m, 200m & 400m in lanes - lane violations will be penalized as per the rules. The transition into the 100m straight will be in a different colour.
3. The finish line for all races will be the 100m FINISH LINE. All starts have been adjusted accordingly.
4. The first leg of the 4x400m will also be run in lanes with the break at the 1st handover. The starting point of the 4x400 metres will therefore be different from the start of the 400 metres event. It is the same procedure as in 2008.
5. All nine (9) lanes of the track will be marked, including staggers for the 200m, 400m, 4x100m and 4x400m events. A photo-finish camera will be used at the Finish line and will be used as the Final Results determinant.
6. Athletes, Teachers, Sports Officers, Parents, Supporters etc. will NOT be allowed to enter the competition area and must stay outside of the fenced and/or roped area. Schools may be penalized if this occurs. Parents will not be allowed to enter the Athletes Area unless part of the team and suitably identified and accredited.
7. All positions to be placed. Photo-finish used for all races and places
8. The crouch start is mandatory for Classes I - V and optional for Classes VI & VII, for the sprint events (100m, 200m & 400m) and 4x100m & 4x400m starts.
M. MARCH PAST
1. Schools will line up at the Southern side of Grove Park, opposite the Athletes Area, facing the east (mountain side), in the following order: 2010 Champion School Jocelyn Liburd Primary, followed by Elizabeth Pemberton Primary (Division B Champion) and Schools in Alphabetical Order (Charlestown, Ivor Walters, Maude Crosse Preparatory, Private Schools, St. James, St. Thomas’s, Violet O. J. Nicholls. Victor/Victrix and Class Champions from 2010 will lead the March Past. Schools should contact these athletes if they have graduated to High School. They can wear the sweat suit top of their former schools.
2. Athletes will March Past and salute the Patron and other VIP officials, and then assemble in an orderly manner facing the John E. Howell pavilion, where the Team captains will be introduced to the Patron, Sponsors and other dignitaries.
3. The March Past will not be judged.
4. Athletes will retire to the Athlete’s Area, after the inspection of teams, for the brief remarks.
Each school is asked to provide its own refreshments. Schools are encouraged to raise funds by selling food/drinks during the Games without any gate charges. Please inform parents and athletes not to bring bottled drinks, as we are adhering to the policy of no bottled drinks during sporting events.
School buses will be used for transporting teams for the meet and for training purposes. Schools should make all arrangements with the Education Department or use alternate arrangements. The school bus schedule will be arranged by the Education Department. School buses will leave Grove Park after the completion of the meet. The entrance to the Athletes area for school officials and athletes is via the gate on the CSS road. No unauthorized vehicles will be allowed into Grove Park via the western main entrance.
Training schedules and T-shirts quantities & sizes should be presented by Tuesday 22nd February. A draft schedule will be prepared and will be checked with CSS heats schedule and the Cricket Association. NOTE: A survey of all the training grounds is being conducted by the Sports Department with the intention of having designed tracks with 6 lanes.