Technical Bulletin '17


2017 NEVIS HIGH SCHOOL CHAMPIONSHIPS

DRAFT - TECHNICAL BULLETIN

(changes may be made)

FROM:          NEVIS HIGH SCHOOL CHAMPIONSHIPS - ORGANISING COMMITTEE

TO:                 PARTICIPATING SCHOOLS (CHARLESTOWN SECONDARY, GINGERLAND

                        SECONDARY & NEVIS INTERNATIONAL SECONDARY SCHOOLS)

RE:                 THE REVIVED NEVIS HIGH SCHOOL CHAMPIONSHIPS

At the Elquemedo Willett Park, Charlestown, Nevis, 11-12th March, 2017

 

 

3rd Draft of the Technical regulations for the Revived 2017 Championships (11th-12th March)

 

1.         TIME (To be confirmed)

(a)            The Meet begins at 10:00 am on Saturday 11th March and on 2:00pm Sunday 12th March 2017.

(b)            Teams will be expected to arrive by 9:00am on Saturday 11th March and by 1:00pm on Sunday 12th March 2017.

(c)             The March Past will be held on Saturday 11th March at 1:00pm

 

2.         ELIGIBILITY AND CATEGORIES:

The competition will be held in four categories:

(a)       Under 14         As of 31st December, 2017

                                                Students born 2004 to 2006

(b)       Under 16         As of 31st December, 2017

                                                Students born 2002 and 2003

(c)       Under 18         As of 31st December, 2017

Students born 2000 and 2001

(d)       Under 20         As of 31st December, 2017

Students born 1998 and 1999

 

3.         EVENTS:

(a)            Girls

Under 14           100m, 200m 400m, 800m, 1200m, 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump and Long Jump

Under 16           100m, 200m, 400m, 800m, 1200m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 60 Hurdles

Under 18           100m, 200m, 400m, 800m, 1500m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 80 Hurdles (Combined with U-20)

Under 20           100m, 200m, 400m, 800m, 1500m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 80 Hurdles (Combined with U-18)

 

(b)            Boys

Under 14           100m, 200m, 400m, 800m, 1200m, 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump and Long Jump.

Under 16           100m, 200m, 400m, 800m, 1200m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 80 Hurdles

Under 18           100m, 200m, 400m, 800m, 1500m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 100 Hurdles (Combined with U-20)

Under 20           100m, 200m, 400m, 800m, 1500m 4 x 100m, 4 x 400m, Javelin, Shot Put, High Jump, Long Jump & 100 Hurdles (Combined with U-18)

For an event to take place and count there must be a minimum of four (4) athletes registered and at the start line and in relation to relays, the minimum shall be two (2) teams.

 

4.         FACILITIES:

(a)       The competition will take place at the Elquemedo Willett Park located on Charlestown, Nevis. The Park has a total capacity of four thousand (4,000) persons and a separate Athlete’s area with a 200 seat capacity. Vendors will be allowed at a cost to be determined. A vendor plan and contract will be drafted with a deadline for payment.

 

The Park consists of a nine (9) lane 300 meter track, one (1) Javelin area, one (1) Long Jump area, one (1) Shot Put circle and one (1) High Jump area. 

Implements:

Male Shot:           6.000kg - U20;

5.000kg - U18

4.000kg - U14, U16

Female Shot:       4.000kg - U20;

3.000kg – U14, U16, U18

Male Javelin:       800g - U20;

700g - U18

600g - U16

400g – U14

Female Javelin:   600g – U20;

                              500g – U16

                              300g – U14

(b)            Three (3) tents (20’ x 10’) will be allocated to each team (CSS & GSS) and one tent for NISS

(c)            A Registration Area will be set up under a tent at the Call Room Area near the scoreboard.

            (d)            A Call room will be set up under a tent near the score board, adjacent to the Registration Area.

 

5.           DETAILS & RULES

(a)        The grass track at ETW Park consists of two straights of 30m each and two curves of 120m each.

(b)        All Classes will run in lanes except the 800m, 1200m and 1500m. Lane violations will be penalized as per the rules. The transition into the 100m straight may be in a different colour.

(c)        The finish line for all races will be the same.

(d)        The first leg of the 4x400m will also be run in lanes with the break at the start of the back straight. The starting point of the 4x400 metres will therefore be different from the start of the 400 metres event.

(e)        All nine (9) lanes of the track will be marked, including staggers for the 200m, 400m and zones for the 4x100m and 4x400m events.  A photo-finish camera will be used at the Finish line and will be used as the Final Results determinant, both placing and times. Judges & Timers will be used for backup purposes.

(f)         Athletes, Teachers, Sports Officers, Parents, Supporters etc. will NOT be allowed to enter the competition area and must stay outside of the fenced and/or roped area.  Schools may be penalized if this occurs. Parents will not be allowed to enter the Athletes Area unless part of the team and are suitably identified and accredited.

(g)        All positions will be placed. Photo-finish used for all races and places.

(h)        The crouch start is mandatory for all Classes, for the sprint events (100m, 200m & 400m) and 4x100m & 4x400m starts.

(i)         Four (4) attempts will be allowed for Javelin, Shotput and Long Jump for U-14 & U-16 with six (6) attempts for the U-18 & U-20 (to be finalised).

(j)         Relay zones must be adhered to for All Classes.

(k)        The current IAAF False start rule will be applied (To be confirmed)

(l)         All races will be started by a gun shot.

Security procedures will be enhanced using additional private and Police officers, enforcement of wrist band procedures, no “favours” allowed for entry, security posters at entrances, announcements made during the meet.

 

6.        MARCH PAST (Saturday 11th March at 1:00 pm)

Schools will line up near the Southern side of the Park (CSS side) under the direction of the Cadets, in an order based on a lottery (to be selected at the upcoming Technical meeting).

(a)        The Opening Ceremony will start promptly at 1:00 pm and will be led by a Band.

(b)        Teams will march around the track in an anti-clockwise direction. Athletes will March Past and salute the Patron and other VIP officials, who will be in their usual positions, on the Pavilion side of the track and then assemble in an orderly manner facing the John E. Howell pavilion for inspection, all under the general direction of the Cadets. The Team captains will be introduced to the Patron, Sponsors and other dignitaries.

(c)        The March Past will not be judged.

(d)        Athletes will retire to the Athletes area, after the inspection of teams, for the Remarks and other activities of the Opening Ceremony. Teams can commence warm-up during the brief remarks.

 

7.         COMPETITORS:

(a)            Each Team is allowed to enter three (3) athletes per event and one team per relay. Teams are allowed to register one (1) alternate per event and two (2) for the relays

(b)            Athletes must wear the numbers provided (front and back) with 4 pins securing each number. Hip (lane) numbers will be provided at the Call Room and must be worn on the right side of the shorts below the hip.

(c)             Athletes with special medical condition(s) should be indicated.

(d)            Athletes can register/compete in the number of Events as follows:

  i.            U14 - a maximum of Six (6) total events including Relay events (being registered as an alternate does not count toward an athlete’s event tally unless they compete).

 ii.            U16 - a maximum of Seven (7) total events including Relay events (being registered as an alternate does not count toward an athlete’s event tally unless they compete).

 iii.            U18 - a maximum of Seven (7) total events including Relay events - (being registered as an alternate does not count toward an athlete’s event tally unless they compete).

 iv.            U20 - a maximum of Seven (7) total events including Relay events - (being registered as an alternate does not count toward an athlete’s event tally unless they compete).

N.B.    Each school will be allowed three (3) athlete for all events.

This will be checked during Registration and during the meet

 

8.         REGISTRATION:

(a)            Registration will be done via emails with training provided in February by the Meet Technical officials (headed by Quincy Prentice with support from Geran Browne)

(b)            Schools must register the relay event alternates.

(c)             (ALL REGISTRATION FORMS MUST BE SIGNED BY THE PRINCIPAL OF EACH SCHOOL AND STAMPED WITH THE SCHOOL STAMP). Signing this form affirms that to the best of the school (and the principals’ knowledge the information provided is accurate and all athletes are duly qualified to participate as registered). A TECHNICAL MEETING is planned for Monday 6th March 2017 (from 9am – 12 noon) at a location to be determined, at which time final registration will be done and no changes will be allowed thereafter.

(d)            Only one secondary school official can conduct the registration for each school.

(e)             During the meet, any changes made to the registration MUST BE INITIALED BY A RECOGNIZED TEAM OFFICIAL (the Manager or Head Coach).

(f)              Schools are asked to provide a full list of their officials along with the main function that each person will perform.

(g)            Final check-in will be done at the desk of the Call Room Referee at the Call Room.

(h)            An athlete who is not registered for an event cannot participate in that event. This includes relays.

(i)              TEAM SIZE:

Each school will be allowed any number of athletes.  The following colours and numbers are now assigned to the respective schools.  Schools are required to use the assigned colour as the predominant part of the uniform. School colours will be enforced.

 

School                                                   Top                  Bottom           Numbers

Charlestown Secondary                     Gold/Black      Black                  1 -  100

Gingerland Secondary                       Purple             Black                101 - 200

Nevis International Secondary          Grey                Black               201 - 230

 

N.B.      Athletes will NOT be allowed to compete in any other colour but that of his or her school. Athletes must be students of the participating School.

REGISTRATION DEADLINE – Friday 3rd March 2017 by 4pm (TO BE CONFIRMED)

Registration will be done electronically.  Files will be sent by email - the required file will be made available by Friday 17th February 2017.  The complete list of athletes with their numbers and events must be given (in alphabetical order – last then first name). Contact the Secretariat Director, Mr. Quincy Prentice (662-5128, 469-0340 or 469-5521 X2189) and email address at quincy.prentice@gmail.com or Geran Browne (663-7128 or 469-5521 X2149) and email address at geranb@hotmail.com for any further information on the Registration process.

A Technical Meeting to check & confirm all entries is planned for Monday 6th March 2017 (from 9am – 12 noon) at a location to be agreed..

Please send the completed file by email or otherwise to the Secretariat Director (or Geran Browne) by the REGISTRATION DEADLINE DATE.

 

9.         PROGRAMME / RESULTS

The 2017 draft program schedule & other meet information will be available shortly.

Results will be made available to teams via wireless Internet (more than 1 open wireless channel will be available) and via hard copy. As such, schools are strongly encouraged to have a laptop to access the meet information including fact sheet, schedule/lanes, start list, records, results etc. The laptop operator can be a teacher, parent or any other suitable person. An area where laptops can be used (with tables) will be provided. Results (hard copies) will also be provided for all schools during and after the meet (at the room above and behind the scoreboard).

 

10.            TEAM OFFICIAL QUOTA

A maximum number of 12 officials will be allowed:

Each School is requested to have a minimum of seven (7) teachers or officials as part of the official registered team. All officials must be accredited (and will be provided with wrist bands) prior to the meet. A maximum of twelve (12) officials will be allowed.

Suggested Duties follow:

Team Manager                        (1)

Head Coach                            (1)

Coaches                                  (1)

Warm-up                                 (1)

Registration                            (1)

Refreshment/First Aid            (1)

Wireless laptop operator       (1)

No persons other than athletes and team officials are allowed in the athletes village


11.            CALL ROOM:

(a)  TRACK EVENT

Athletes are required to report to the Call Room Referee’s desk for all events.  Two (2) calls will be made for each Track Event.

1st Call: Thirty (30) minutes before each event athletes or officials must indicate that the athlete is present.

2nd Call: Fifteen (15) minutes before the event. This is a WARNING call. Athletes must report to the Chief Call Room Judge, to be escorted to the competition area.

 

(b)  FIELD EVENTS:

1st Call:  Thirty (30) minutes before each event athletes or officials must indicate that the athlete is present.

2nd Call: Twenty (20) minutes before the event. This is a WARNING call. Athletes must report to the Chief Call Room Judge, to be escorted to the competition area.

 

(c)   MOVEMENT OF ATHLETES

Athletes will be escorted to the Field Event competition area after the 2nd/Final Call. This is to enable athletes to mark their approach runs. An Official will be designated to transfer athletes who are competing in two events simultaneously.

Athletes will be required to check in at the Call Room.  Athletes not registered at the Call Room by the 2nd Call will NOT be allowed to compete. Athletes may be scratched from the event if the check-in is late. Registration/confirmation must be done on the 1st call. Changes must be made at the 1st call. On the final call the athletes are under the care of the Registration officials at the Call room.

Athletes will be checked for their numbers.  If an athlete is not wearing their correct numbers (and properly fastened) on the front and back, they will NOT be allowed to compete. These checks will be made by the Call Room officials on the 2nd Call. Bib Numbers will be provided by the Meet organisers.

Marshals will be used to escort athletes from the Registration Area to the starting positions and from the finishing line back to the Athlete’s Area.

The Athletes area used will be the Cricket Nets Area. The park area south of the Track (towards CSS) will be used for warm-up.

 

(d)  CONDUCT OF TEAMS:

Any encroachment onto the Staging area is prohibited and will be viewed as a serious offence. Coaches may accompany athletes to assist with the marking of the run for jumping events, but must leave thereafter before the commencement of the competition or when the Chief Judge so indicates.

 

12.            PROGRESSIONS:`

(a)            The starting heights for the High Jump events are (To be Determined):

GIRLS                                    BOYS

Under 14:       1.17m?            Under 14:       1.32m?

Under 16:       1.30m?            Under 16:       1.45m?

Under 18:       1.37m?            Under 18:       1.57m?

Under 20:       1.42m?            Under 20:       1.67m?

Incremental progression - five (5) centimeters for the first 3 heights, three (3) centimeters for the next 2 heights, then two (2) centimeters thereafter.

 

13.        THE CHAMPIONSHIP & INDIVIDUAL CATEGORY CHAMPIONS:

a.           THE CHAMPIONSHIP WILL BE DETERMINED BY POINTS:

If there is a tie then the number of Gold, then Silver, the Bronze Medals will be considered.

INDIVIDUAL AND OVERALL CATEGORY CHAMPIONS WILL BE DETERMINED BY POINTS GAINED.

 

INDIVIDUAL PLACES: 1ST       2ND      3RD       4TH           5TH       6TH       7TH      8TH

            Points Awarded                      10        8          6          5          4          3            2          1

            RELAY POSITIONS: 1ST       2ND      3RD

            Points Awarded                      10        6          4

Past Records will be Historical, if located. The points will be used to rank the athletes.

 

14.            AWARDS:

(a)            Medals will be awarded to the top three performers in each event.

(b)            Trophies to the top performers in each category e.g., Under 16 Male, Under 20 Female, etc

(c)             Trophies will be awarded to the top male and top female performers (i.e. Victor & Victrix Ludorum).

(d)            A Performance Trophy will be presented for the most outstanding performance in a single event, male & female to be determined by the Major Sponsor representative - no additional points will be awarded.

(e)             Trophies to schools for:

1.     Winner Male & Female Category

2.     Overall Champion

(f)             Event awards will be presented after each race, upon confirmation of the results. The top three athletes will be escorted from the finish line to the awards area for presentation. They will then be escorted back to the Athletes area. The other event athletes will be separately escorted back to the Athletes Area. Team & Champion Trophies will be presented at the end of the meet. (In the event of a potential significant delay of awards, athletes will be escorted back and awards given later).

(g)            If the results are changed as a result of a protest or otherwise, the school(s) / athlete(s) will be required to return their award to the Meet organizers for re-distribution. Meet Management will attempt to have any protest addressed before the awarding of trophies. However, we will not delay the award ceremony indefinitely. Kindly ensure that this arrangement is communicated to school officials, parents & athletes. (The Meet Referee will be identified)

(h)            Participants medals may be provided to all registered athletes

(i)              A special scholarship award may be presented to the Victor/Victrix Ludorum, to be used for educational purposes.

 

15.            RULES AND REGULATIONS:

(a)           IAAF Rules and Regulations will govern the Competition, as far as possible.

(b)        In the event that there is ambiguity or a query, a ruling by the Meet Management Team or Referee shall provide clarification and or decision.

(c)      The 100m, 200m, 400m, 4 x 100m and the first lap of the 4 x 400m will be run in lanes. Starting Blocks and the crouch start are compulsory for the 100m, 200m, 400m, 4 x 100m and the start of the 4 x 400m events.

(d)           All athletes must register and compete in their respective age category for the entire Championship.

 

For High Jump and Javelin the maximum length is

·        1/2" (12mm) Pyramid/Needle

 March past is compulsory for all schools with a minimum of 50 Athletes participating, unless less than 30 athletes where 15 athletes must participate. Teams must turn out in appropriate uniform attire.

 

16.            REFRESHMENTS

Each school is asked to provide its own refreshments.  Schools are encouraged to raise funds by selling food/drinks during the Games without any gate charges.  Please inform parents and athletes not to bring glass bottled drinks, as we are adhering to the policy of no glass bottled drinks and alcohol during sporting events.

 

17.            TRANSPORTATION

School buses will be used for transporting teams for the Start of the Field Events at 10am and for training purposes.  Schools should make all arrangements with the Education Department or use alternate arrangements. School buses will leave the ETW Park after the completion of the meet. The entrance to the Athletes area for school officials and athletes is via the upper eastern gate on the Park road or via the “CSS” gate near the Cricket net area. No vehicles will be allowed into the ETW Park central. The eastern section (on the hill) will accommodate VIP vehicles and other authorized vehicles.

 

18.            TRAINING SCHEDULES

Training schedules at the ETW Park should be arranged with the Department of Youth & Sports. All training sessions must be completed by 6:00 pm as the Park may be watered thereafter. The Park may be closed for a period prior to the meet to facilitate Meet preparation.

 

19.            OTHER

Commentators will be required to exercise control during the race and to refrain from providing information to the competing athletes. Key officials will receive training prior to the meet. An Intermission period will be included in the schedule.

           

20.            PROTESTS:

(a)            Protests regarding the status of an athlete to participate must go to the Referee. If settlement is not possible, it will be referred to the Meet Management Committee.

(b)            Protests concerning result or conduct are to be made within 30 minutes of announcement of result. The Meet Management Team is to record time of announcement.

(c)             Protest must be made first to the appropriate Referee (orally) by the athlete or their representative.

(d)            The Referee will consider ANY available evidence, which HE/SHE thinks necessary.

(e)             In field events an athlete may make an immediate oral protest after a foul.

(f)              Appeals are to be made to the Referee in writing and signed by a responsible official on behalf of the athlete(s).

Ø  Deposit of EC$50.00 must accompany Appeal.

Ø  Deposit WILL be forfeited if protest is not upheld.

Ø  The Referee is to consider ALL available evidence and interview all those whom they consider necessary.

(g)            The Referee may consider consulting, IF NECESSARY, all relevant persons, including Judge, if in doubt of any other available evidence.

Ø  If such evidence is not conclusive, the decision of the Referee SHALL be upheld.

 

21.            SECURITY:

All Athletes must wear Wristbands. This is mandatory and must be worn on the individual’s wrist. At the same time, school colours shall be worn by all athletes competing.  Any Athlete or Official may be evicted if the rule is not adhered to.

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