Vendor Contract

DRAFT VENDOR CONTRACT

A DECISION ON THE START OF SALE OF VENDOR CONTRACTS WILL BE MADE AT A FUTURE DATE, UPON CONFIRMATION OF THE MEET HOSTING, WHICH SHOULD BE MADE BY FRIDAY 25TH APRIL 2014.


 
Open flame vendors will be located along the Super Foods wall after a number of spaces west of the Park Bar. Other vendors to be located south of the Park road in the identified area. Other non open flame vendors can be located east of the grounds on the hillside. Violators are subject to eviction from ETW Park based on contracts to be signed by vendors (draft contract below) at the Sports Department, upstairs at the Reliable Motors Complex opposite the Villa grounds. The number of vendors may be limited and licenses are granted on a first-come basis. All food vendors MUST have a FOOD HANDLERS license.
 
NOTE: Dates and times to be adjusted as required

Stall construction must be completed by 6 pm on Thursday 22nd May 2014.
All stalls must be fully stocked before 4:00 p.m. on Friday 23th May 2014, for those selling at the Opening Ceremony.
All Vendor vehicles must leave ETW Park by 5:00 p.m. on Friday 23rd May 2014.

All stalls must be fully stocked before 9:00 a.m. on Saturday 24th May 2014.
All stalls must be fully stocked before 9:00 a.m. on Sunday 25th May 2014.

NO VEHICLES will be allowed to enter the venue after 9:30 am on Saturday 24th May & Sunday 25th May 2014.
All Vendor vehicles must leave Grove Park by 10:00 a.m. on Saturday 24th May & Sunday 25th May 2014.

NOTE: Vendors payments are on the assumption that the stalls will be used for both days (Sat & Sun) & optional for Friday 23rd May.
 

 

2014 LEEWARD ISLANDS TRACK & FIELD YOUTH CHAMPIONSHIP

 

DRAFT  VENDOR’S  CONTRACT

 


I ____________________________ of ________________________ with tel no. _________
     (print your name)                                       (address)

 

hereby agree to the following terms and conditions in respect of this contract to operate as a food/drinks vendor at the Leeward Islands Track & Field Youth Championship to be held at the ETW Park on Friday 23rd May, Saturday 24th May and Sunday 25th May 2014.

 

1. Stall construction must be completed by 6 pm on Thursday 22nd May 2014.

  • All stalls must be fully stocked before 4:00 p.m. on Friday 23rd May 2014 for those selling at the proposed Opening Ceremony. All Vendor vehicles must leave ETW Park by 5:00 p.m. on Friday 23rd May 2014.
  • All stalls must be fully stocked before 9:00 a.m. on Saturday 24th May 2014.
  • All stalls must be fully stocked before 9:00 a.m. on Sunday 25th May 2014.
  • NO VEHICLES will be allowed to enter the venue after 9:30 am on Saturday 24th May & Sunday 25th May 2014. All Vendor vehicles must leave the ETW Park by 10:00 a.m. on Saturday 24th May & Sunday 25th May 2014.
NOTE: Vendors payments are on the assumption that the stalls will be used for both days (Sat & Sun) & optional for Friday 23rd May.

 

2. NO drinks are to be sold in glass bottles or glass containers.

 

3. All vendors utilizing open flames (LPG, charcoal etc.) will be stationed along the Park Road, a number of spaces west of the Cricket Association bar (next to the Super Foods wall). Open flame vendors are encouraged to purchase a suitable fire extinguisher.

 

4. All other vendors will be positioned in the following places:

a. On the southern side of the road in the specified area (that is, on the right side of the road on entering Grove Park) with space to allow spectators along the wire fence (that is, north of the concrete curb). No open flame vendors will be allowed
b. On the eastern side of the Park with space to allow stands/spectators along the wire fence. No open flame vendors will be allowed on the eastern side of the Park.

All areas to be indicated by Nevis Amateur Athletic Association (NAAA) or Sports Department officials.

 

5. A $200.00 or $300.00 (to be finalised) Vendor’s Fee (depending on the vendor space required) should be paid at the Sports Department before 3:00 p.m. on Thursday 22nd May, 2014, assuming vendor space is still availableAbsolutely NO Vendor Fee will be accepted after the stated date/time or at the Gate. Vendor tickets obtained from the Sports Department must be shown at the gate to secure entrance to the grounds. The vendor ticket only allows two (2) persons associated with the vendor operations, to enter the venue without payments of admission fees.

 

6. As per Department of Education policy, no alcoholic beverages should be sold at school (or school related) functions. That also applies to the Leeward Islands Track & Field Youth Championships.

 

 

I hereby state that I have read and fully understand the terms of the 2014 Leeward Islands Track & Field Youth Championships Vendor’s Contract and sign the said contract on my own volition.

 

I understand that violation of the terms of the Contract may lead to my eviction from ETW Park without reimbursement of the vendor fees.

 

 

 _________________________       _______________________        ____________
Vendor Signature                           Name (printed)                           Date

  

 

_________________________        _______________________        ____________
Sports Dept Rep Signature             Name (printed)                           Date

 

 

_________________________        _______________________        _____________
Witness                                        Name (printed)                           Date







VENDOR LAYOUT FOR 2014 LEEWARD ISLANDS TRACK & FIELD YOUTH CHAMPIONSHIPS (Design may be adjusted)
















Each Vendor space is approximately 10 ft x 10 ft with a maximum purchase of 2 spaces for a 20 ft x 10 ft tent



Spaces cannot be resold without the express written permission of the Sports Department




A = Reserved for Tray Vendors   B = Can be used by General Vendors   C = Reserved for Vendors with flames/smoke etc.




































Vendors with Open Flames or similar type
  1 (Type B) ROAD WAY TOWARDS THE WEST OR ISLAND MAIN ROAD 27 (Type C)  
  2 (Type B)   28 (Type C)  
  3 (Type B)   29 (Type C)  
  4 (Type B)   30 (Type C)  
  5 (Type B)   31 (Type C)  
  6 (Type B)   32 (Type C)  
  7 (Type B)   33 (Type C)  
  8 (Type B)   34 (Type C)  
  9 (Type B)   35 (Type C)  
PARK FENCE ON THE LEFT 10 (Type B)   36 (Type C) PARK WALL ON THE LEFT
11 (Type B)   37 (Type C)
  12 (Type B)   38 (Type C)  
  13 (Type B)   39 (Type C)  
  14 (Type B)   40 (Type C)  
  15 (Type B)   41 (Type B)  
  16 (Type B)   42 (Type B)  
  17 (Type A)   43 (Type B)  
  18 (Type A)   44 (Type B)  
  19 (Type A)   45 (Type B)  
  20 (Type A)   46 (Type B)  
  21 (Type A)   47 (Type B)  
  22 (Type A)   48 (Type B)  
  23 (Type A)   49 (Type B)  
  24 (Type A)   50 (Type B)  
  25 (Type A)   51 (Type B)  
  26 (Type A) ROAD WAY TOWARDS THE EAST OR MOUNTAIN 52 (Type B)  

LINE ON ROADWAY


PARK BAR













VENDORS ON THE HILL TO THE EAST OR MOUNTAIN




















53 (Type B) 54 (Type B) 55 (Type B) 56 (Type B) 57 (Type B) 58 (Type B) 59 (Type B) 61 (Type B) 63 (Type B) 64 (Type B) 65 (Type B) 66 (Type B) 67 (Type B)





SPACE BETWEEN VENDOR ROWS, IF NECESSARY



68 (Type B) 69 (Type B) 70 (Type B) 71 (Type B) 72 (Type B) 73 (Type B) 74 (Type B) 76 (Type B) 78 (Type B) 79 (Type B) 80 (Type B) 81 (Type B) 82 (Type B)


Comments