Technical Bulletin

DRAFT LIYC 2014 TECHNICAL BULLETIN  
(Highlighted sections may require review and finalisation - Apologies for the inconsistent formatting - updated 27/4/2014)
2014 IAAF WORLD ATHLETICS DAY / LEEWARDS YOUTH CHAMPIONSHIPS

DRAFT - TECHNICAL BULLETIN

From:       NEVIS AMATEUR ATHLETIC ASSOCIATION (NAAA)

To:               PARTICIPATING ASSOCIATIONS (Anguilla, Antigua/Barbuda, BVI, Montserrat, Nevis, St. Maarten, St. Kitts, USVI)

Venue:         Elquemedo Willett Park, Charlestown, Nevis, Friday 23rd, Saturday 24th & Sunday 25th May 2014

 

Following are the Technical Regulations for the 2014 Leeward Islands Youth Track and Field Championships.

   

1.                   GENERAL INFORMATION 

All delegations will be received at the Vance W. Amory International Airport or at the Charlestown Ferry Terminal by representatives of the Local Organizing Committee. They will be immediately transported to the Accreditation Centre at the ETW Park, Charlestown, Nevis, where the head of each delegation is expected to immediately settle all financial obligations.


2.                  DATE/TIME: 

(a)             The Opening Ceremony will take place on Friday 23rd May at 5 pm (Cocktails 7:30 pm)

(b)             The Event begins on Saturday 24th May at 9:30 am with some Field Events, while the evening session starts at 1:00 pm.  

(c)              The meet continues on Sunday 25th May at 10:30 am with some Field Events, while the evening session starts at 2:00 pm. 

(d)               Teams will be expected to arrive at the Lunch venue, the Charlestown Secondary School (CSS) Hall, by 11:00 am on Saturday 24th May and 12 noon on Sunday 25th May. Dinner will also be served at the CSS Hall, ½ hour after the meet on both days.


3.         CATEGORIES:

            The competition will be held in three categories:

(a)        Under 11 years    -      As of 31st December 2014

                                                             Athletes born in 2004 and after                                            

(b)        Under 13 years    -       As of 31st December 2014

                                                Athletes born in 2002 and 2003

(c)        Under 15 years    -      As of 31st December 2014     

                                                            Athletes born in 2000 and 2001


4.         EVENTS:

            Under 11

            100m, 200m 400m, 800m, Cricket Ball Throw, High Jump, Long Jump & 4x100m Relay.

                 Under 13

            100m, 200m 400m, 800m, Cricket Ball Throw, High Jump, Long Jump & 4 x 100m Relay.

                Under 15

            100m, 200m 400m, 800m, Shot Put, High Jump, Long Jump and 4 x 100m Relay.

                Open

            1,200m and 4 x 400m Relay.

            Invitational

            100m, 200m, & 4x100m Open Male & Female (Pre-registration required)


5.          FACILITIES:

(a)     The competition will take place at the ETW Park, Charlestown, Nevis. The venue has a capacity of four thousand (4,000) persons and an Athlete area with a 250 seating capacity.

(b)       The venue consists of an eight (8) lane 300 meter track with two straights of 30m each, one (1) Long Jump area, one (1) Shot Put circle, one (1) Cricket-Ball area  and one (1) High Jump area, generally according to IAAF specifications.                  

(e)               Tents and the Athletes’ Stand will be allocated to the Athletes

(f)                A Registration Office will be set up under a tent at the Call Room Area

(g)               A Call Room will be set up under a tent on the northern side of the Stadium

(h)              A Results room will be provided for collection of results. Entries, results and other Meet information will also be available by wireless Internet via the website address www.nevisaaa.com. Blogging & Photos will also be available via the same medium and via www.facebook.com/nevisathletics


6.                  COMPETITORS:

·         Each Country is allowed to enter two (2) athletes per event. Athletes must wear the numbers provided.

·         For medical purposes, all Countries are to declare special needs to the Medical Team in advance of the start of the meet at the Accreditation Centre.

·         Athletes shall compete in a maximum of five events including relays.

·         All athletes must compete in their respective categories except in open events (1,200m and 4x400m relay).

·         There will be Semi-Finals for 100m event and timed Finals for the 200m & 400m events - with the first three (3) places and the two (2) fastest times advancing to the Finals in the 100m.

·         Athletes will be randomly seeded in lanes for the timed Finals, with one team entries in any Timed Finals. (An “A” & “B” designation is proposed with the top ranked athlete registered in the “A” race). The Finals will be seeded according to times for Finals as stipulated in the IAAF Competition Rule 166(4) (by meet management software).

The minimum number of athletes allowed for an event is four (4) from three (3) countries.


JUMPS

            LONG JUMP

·         Each participant will be allowed 4 jumps.

HIGH JUMP

The starting heights (to be finalised) are:

 

Under 11:                   Girls – 0.90m              Boys – 1.00m

Under 13:                   Girls – 1.06m              Boys – 1.12m

Under 15:                   Girls – 1.22m              Boys – 1.37m

 

Incremental progression: - five (5) centimeters for the first 4 heights, three (3) centimeters for the next 2 heights, then two (2) centimeters thereafter.

 

STARTING HEIGHTS FOR HIGH JUMP

AGE GROUP

SEX

HT (ft in)

HT(m)

SEX

HT (ft in)

HT (m)

UNDER 11

GIRLS

3’ 0"

0.914

BOYS

3’ 3"

0.991

UNDER 13

GIRLS

3’ 6"

1.067

BOYS

3’ 8"

1.118

UNDER 15

GIRLS

4’ 0"

1.219

BOYS

4’ 6"

1.372

           

                   EQUIPMENT FOR THROWING EVENTS

EVENT

CLASS

SEX

WEIGHT / SIZE

SEX

WEIGHT / SIZE

SHOTPUT

UNDER 15

GIRLS

3kg (6.6 lbs)

BOYS

4kg (8.8 lbs)

 
CRICKET-BALL

 
  UNDER 13
 
GIRLS

#2 BALL?
 
BOYS

#2 BALL? 

CRICKET-BALL

 
UNDER 11
 
GIRLS
 
#2 BALL?
 
BOYS

#2 BALL? 

 

7.               REGISTRATION:

(a)         Registration Forms will be provided by Friday 9th May and must be completed and returned to the NAAA on or before 4:00pm Friday 16th May 2014.  No additions to the start list will be accepted after the Technical meeting to be held on Friday 23rd May 2014.  A technical meeting will be held at a location and time to be determined.  The Numerical Registration Forms must be completed and returned to the NAAA on or before 4:00pm on Friday 9th May 2014.

(b)               The Maximum Quota of Officials is as follows (based on an approx.  ratio of 1:7).

                        1 to 7 Athletes:            2 Officials – 1 for Girls, 1 for Boys

8 to14 Athletes:           3 Officials – 1 for Girls, 1 for Boys plus 1

                        15 to 21 Athletes:        4 Officials – 1 for Girls, 1 for Boys plus 2

                        22 to 35 Athletes:        5 Officials – 1 for Girls, 1 for Boys plus 3      

(c)                The names of the Team’s Manager, Assistant Manager and Coach and other Officials must be included on the Registration Form

(d)               Final check-in will be done under the tent of the Call Room Judges.

(e)                TEAM SIZE: MAXIMUM OF 35 ATHLETES AND 5 OFFICIALS.

 

8.                  ACCOMMODATION

Accommodation is proposed at Community Centers (sample photos will be sent shortly) will be provided for visiting Countries from 2:00 pm on Friday 23rd May, 2014 until 10:00 am on Monday 26th May, 2014. 

A levy of $15.00 U.S per person (and increase to US$20 is suggested) will be charged to teams within the quota Additional persons will be charged U.S $100.00 per person.  Individuals not accredited will not be allowed to enter the designated area for the athletes and team officials.


9.                  TRANSPORTATION

Transportation will be provided to and from the airport and ferry terminal, and between the athlete village or Lunch/Dinner venue (at the Charlestown Secondary School Hall) and the competition site.  Please inform the NAAA of your travel itinerary by Friday 16th May 2014, so that proper transportation arrangements can be arranged. A rental car may be provided for each team. Liaison Officials will be assigned to each team and will meet their team at the airport or ferry terminal on arrival.


10.              CALL ROOM:

Athletes are required to report to the Call Room Judge’s desk for all events. There will be two (2) calls for each TRACK EVENT.

1st Call:           Thirty (30) minutes before each event, athletes or officials must indicate that the athlete is available. Any changes must be made on this Call.

2nd Call:           Twenty (20) minutes before the event. Athletes must report the Call Room Manager.

3rd Call:           Ten (10) minutes before the event. This is a FINAL WARNING call. Athletes must have already reported to the Call Room Manager and are being marshalled for their event.

TRACK EVENTS: Athletes will be escorted to the competition area 5 minutes before the scheduled start of Track events

FIELD EVENTS: Thirty minutes before the event - this is the first and only call. Athletes will be escorted to the competition area 20 minutes before the start of the Field events. This is to enable them to mark their approach runs, for the Long & High Jump and Cricket Ball Throw.

A PA system will be provided at the Call Room.


11.              CONDUCT OF TEAMS:

Any encroachment onto the staging or events area is prohibited and will be viewed as a serious offence. Coaches may accompany athletes to assist with the marking of the run for jumping events, but must leave thereafter before the commencement of the competition or when the Chief Judge so indicates.  An area close to the sand pits will be provided for the coaches. Security bands will be provided at the Accreditation Center.


12.              THE CHAMPIONSHIPS & POINTS TO ATHLETES FOR EVENTS:

Points (first 5 places 7-5-3-2-1) shall be used  for the Youth Meet. Medal count will be available but will not be used to determine the Champion Teams. This point system is being reviewed.

 POSITIONS:              1ST     2ND    3RD     4TH      5TH  

 Points Awarded          7         5         3         2         1      

The same points also apply to Relays.

            Ties:  Points for that position will be awarded to each athlete involved in a tie based on the sum of the points divided by the number of ties.

 Records:         Equaled: 1 point          Broken: 2 points


13.              AWARDS: 

(a)               Medals to the top three performers in each event.

(b)               Trophies to top performers in each category/class

(c)                Trophies to the top male and top female performers (i.e. Victor & Victrix Ludorum).

(d)               Trophies for:

(1)  Winner U15 Category

(2)  WinnerU13 Category

(3)  Winner U11 Category

(4)  Proposed: Overall Champion, 2nd Place (A 3rd Place trophy and Boys & Girls Champions is being considered)


14.             RULES AND REGULATIONS:

(a)               IAAF Rules and Regulations will govern the Competition, as far as possible.

(b)               Note: The 100m, 200m, 400m, 4x100m and the first lap and the first curve of the second leg of the 4x400m will be run in lanes.

            Teams must turn out in appropriate uniform attire.


15                PROTESTS:

(a)         Protests regarding the status of an athlete to participate must go to the Referee before the Technical meeting. If settlement is not possible, the athlete will be allowed to compete under protest and the matter will be referred to the Local Organizing Committee.

(b)          Protests concerning result or conduct are to be made within 30 minutes of announcement of result. Local Organising Committee (LOC) shall record the time of the announcement.

(c)               Protest must be made first to the appropriate Referee (orally) by the athlete or their representative.

(d)               The Referee will consider ANY available evidence, which HE/SHE thinks necessary.

(e)                In field events, an athlete may make an immediate oral protest after a foul.

(f)                Appeals are to be to the Referee in writing and signed by a responsible official on behalf of the athlete(s).

  • Deposit of EC$50.00 must accompany Appeal
  • Deposit WILL be forfeited, if protest is not upheld
  • The Referee is to consider ALL available evidence and interview all those whom they consider necessary.

(g)         The Referee may consider consulting, IF NECESSARY, all relevant persons, including the Judges, if in doubt of any other available evidence.

  • If such evidence is not conclusive, the decision of the Referee shall stand. A Jury of Appeal will be constituted as a Final appeal authority.

 

16.        SECURITY:

            All Athletes must wear Wristbands. This is mandatory and must be worn on the individual’s wrist. Any Athlete or Official will be evicted if the rule is not adhered to.

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