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FAQ & Tutorials

This page is for eportfolios created BEFORE August 2017

For eportfolios created in or after August 2017, use the articles in the knowledge base instead of the information on this page. 

Customization and Style

Editing Your Content

Record Audio

posted Nov 28, 2016, 8:18 AM by Alison Lanski   [ updated Jan 19, 2017, 7:44 AM ]

The best type of audio file to put on your eportfolio is an mp3 because it can be directly uploaded.  

Step 1: Get the right technology

On a computer, we recommend using SoundCloud to record.

On your phone, we recommend these free apps:
    iPhone: Voice Record Pro
    Android: Voice Recorder [Green Apple Studio]

Step 2: Set up your recording environment

Unless ambient noise is important for your recording, find a quiet place.  An isolated room or clothes closet works well.  You can also visit the Sound Studio in the Hesburgh Libraries.

Step 3:  Make your recording

On your computer, login to SoundCloud and follow the recording directions.  On your phone, open your app and begin recording

Quality Suggestions:

    Record a few quick clips and listen to them to make sure you are recording at a good volume level. 
    If your recording is primarily speech, speak clearly and slowly enough that you are easy to understand.  Write out a script ahead of time to eliminate pauses and "um"s. 
    If you don't plan to edit, record more than once and pick the best version.

Advanced Recording/Editing:

    If you are interested in adding multiple tracks of sound or advanced editing, you may want to use your computer with the free program Audacity.  Download Audacity and the LAME plugin (plugin required for mp3 export).  Learn more at Remix-U.

Step 4: Get access to your mp3

Select mp3 as your file format when you save or export your file.  

    Computer (SoundCloud): You can leave the file in SoundCloud or download as an mp3
    iPhone or Android: Save as mp3 to SoundCloud, Google Drive, or email yourself the file (under 25MB) 

Next FAQ: Learn how to embed your sound file so it will play your eportfolio.

Move (and Copy) ePortfolio Content

posted Jul 5, 2016, 11:23 AM by Alison Lanski

1. Open the portfolio you want to move or copy content in.  

NOTE: To move a single module around on a page or reorder pages in a single section of a portfolio, it is usually easier to work in the portfolio itself instead of following these directions for the Organize tool.  Use the "Add/Edit" menu to move sections/pages and the "Drag to Reorder" tab to move modules.

2. Click "Portfolio Tools" (in the upper right corner) and select "Organize".


3. You will get a window with the structure of your portfolios.  Brown "S" indicates sections (horizontal tabs).  Purple "P" indicates pages (vertical navigation links).  Green "M" indicates a module.  Locate the content you want to move.

4. If you want to copy or move content to a different portfolio, then use the drop-down menu on the right side to find the other ePortfolio.  If you want to rearrange content in a single portfolio, you can skip this step.



5. You can simply relocate content or you can copy it first and then relocate the copy.  The former is recommended within a single portfolio.  Copying and moving is recommended if you want to merge portfolios (this way, there's always an original version to go back to).

        a) To COPY your data (skip to step B if you just want to move)

                  i.     Find the data that you would like to copy.  You can copy modules, pages, sections, or the entire portfolio.


                   ii.     Click "Copy" to make a copy.  There will be a pause, and then you will see a duplicate item appear that will be highlighted.

        b)  Click to drag the your content to its new location and drop.  (Copied material will be highlighted so it's easy to locate).  If you want to add a module to a page, drop the copy when you see the destination page highlighted by your mouse.  If you want to add a page to a section, drop the copy when see the destination section highlighted by your mouse.  In the example below, a "Rich Text" module is being dropped onto the "3 Year Plans" page -- notice that the page has been highlighted.  


6. Changes are automatically saved.  Click "Return to e-Portfolio" to enter the main page of either portfolio.




For additional support and videos, please check out our Youtube Channel.


Guide to ePortfolio Modules

posted Mar 23, 2016, 11:20 AM by Alison Lanski   [ updated Mar 23, 2016, 11:23 AM ]

You can add content to your ePortfolio in many ways.  The information below explains the capabilities of each module.  Click the module name to learn how to use it.  You can have as many modules as you like on a particular page; they will be stacked vertically and you can drag-and-drop them to adjust their order. As you will see, some content (e.g. video) can be added using several different modules.

The Basic Modules:

  • Image/Audio/Video:  Use this module to embed on your ePortfolio any type of media file including PDFs.  The module will contain only the embedded file in an appropriate media player.

  • Rich Text:  Use this module to add text and basic media to your ePortfolio.  You can format your writing, add hyperlinks, include in-line images, embed video, audio, and PDFs, and provide download links for files.  We recommend composing any long-form text in another program (e.g. Word, Google Docs) in case of internet interruption and as a backup.  

  • Gallery: Use this module to create a clickable gallery (with thumbnail navigation) of embedded media files (audio, video, pictures, PDFs)  Each item in your gallery can be given a custom caption.

  • Contact Form: Use this module to allow your viewers to contact you without having to post your email address online.  You may wish to add this module as its own section or page.

  • Equation: Use this module to code in mathematical equations so they will display properly.

The Google Modules:

  • Google Calendar: Use this module to add a visible calendar to your ePortfolio.

  • Google Drive: Use this module to add a file from your Google Drive to your ePortfolio (e.g. a Doc, Sheet, or Slides)

The Notre Dame Modules:

The modules listed here are intended for use in particular courses only; do not add these modules to your portfolio unless you have been asked to do so.  These modules often have custom features intended only for that particular course.

The Social Modules

  • Twitter:  Use this module to add an updating Twitter feed to your ePortfolio.

  • Bookmarks: Use this module to add a horizontal set of links to popular sharing sites (e.g. Facebook, LinkedIn, Pinterest, Digg) on your ePortfolio.

  • Credly: Use this module to add digital badges to your ePortfolio.

Edit Text in an Existing Rich Text Module

posted Mar 23, 2016, 10:58 AM by Alison Lanski   [ updated Mar 29, 2017, 8:25 AM ]

This is the most commonly used module;  it can contain text and media.  Below are instructions for text only.  Visit the multimedia help guide to learn how to add images, video, audio, hyperlinks (and more) to your text box.

1) Click on the "Edit" tab at the top of the module.  (The default tab is "View Text", click the tab directly to its right).


2) Compose the text you want to include.  ePortfolio modules do NOT spell check and do NOT auto-save, so for anything longer than a few sentences we recommend writing in another place.  When finished, copy and paste into the box.

If you compose in Microsoft Word, use the "Paste From Word" button.

3) Format your text as desired.    To find out what each icon in the rich text editor controls, see this help page.  

4) When finished, click the "Save" button (at the top or bottom of your text box).

5) To view your draft, click back to the "View Text" tab.

6) If you want to make changes, repeat steps 1-4.  To reset your content back to the previous save-point, click into the "Publish" tab and select "Revert Changes"

7) To finalize your work, click the "Publish" tab, and publish changes. You can make changes after publishing by editing and saving again. Always publish when finished.

Embed a Powerpoint Presentation

posted Nov 10, 2015, 12:41 PM by Alison Lanski   [ updated Mar 14, 2017, 11:01 AM ]

It's not possible to display a .ppt or .pptx file directly on your portfolio.  Try one of these methods instead.

Quick-and-Dirty Method: Convert to PDF

  1. Open your original powerpoint file

  2. In the file menu, save your powerpoint file as a PDF.  Each slide will become a separate page.

  3. Follow the process outlined here to embed a PDF in your ePortfolio.

Keep Slides as Slides: Upload/Convert to Google Slides

Powerpoint Preparation Steps

  1. Log in to your Google account ( with your netID and password.  This should open your Google Drive.

  2. Drag and drop your powerpoint file into your Google Drive or add it manually [click on “New”, then click “File Upload”, browse to and select your file, and finally click “Open”].

Note: You do NOT need to convert your powerpoint to Google Slides.  If you do a conversion, check through the finished version to ensure all features of your presentation were converted correctly.

  1. Set your file permissions appropriately: you will need to change your sharing settings from “Private” to some form of “Public” (e.g. Notre Dame only, anyone with the link, etc).  If you keep your file as “Private”, the embedded version on ePortfolio will NOT be visible to others.

After you have your Google Slides or Powerpoint in your Google Drive, log in to, navigate to the correct ePortfolio page, and follow the steps below.

  1. Click the “Add Module” button in the upper right area of your screen.  

  2. Click on the “Google” option.  You will see a short list of options appear.

  3. Click on “Google Drive”

  4. Click on “Add This Module”.  Click on “Add A Module” again (#1) to hide the “Success” message.

eP add google module.png

  1. Click the “Choose File” button, then navigate to and select your file.  If you hover over a file name, you will see a clickable message: “Who will be able to see this in my ePortfolio” -- click here to verify that you have set the correct permissions.

  2. Click “Choose This File” next to your selected file.  You will see the file embedded in your ePortfolio in an appropriate player.  

  3. Publish your module.

  4. If you want to add contextualizing text, add a text module on the same page and enter your context there.

  5. To make your updates visible to viewers of your ePortfolio, go back to the top of your screen and click on “Publish This Page”.

***FAQ Collection: How to change the look of your ePortfolio***

posted Nov 9, 2015, 11:41 AM by Alison Lanski   [ updated Apr 7, 2016, 11:23 AM ]

You are able to customize the look of your ePortfolio by changing your profile picture (directory icon) and background in several ways.  Click on the links below to find directions for each option.

  • Change your directory icon (portfolio thumbnail)
  • Change your background color
  • Change your background to an image
  • Change your header image

  • You can browse many more topics related to image or content customization, collected on this page or this other page. Or explore other help topics on our FAQ page.

    You can also learn how to modify existing CSS code for further customization by clicking here.

    Changing Your Background to an Image

    posted Nov 9, 2015, 11:14 AM by Alison Lanski   [ updated Feb 25, 2016, 11:06 AM by ]

    It is possible to have both a custom color and custom image together as your background. To do so, simply follow the steps below and here, then ensure that both ‘Background Color’ and ‘Use Background Image’ are selected.

    1. Click ‘Settings’ in the dropdown menu of ‘Portfolio Tools.’


    1. Click ‘Customize’ under the ‘Choose A Theme’ section.


    1. Select ‘Use Background Image’ under ‘Page Background.’

    Step 3.jpg

    1. Click the ‘Choose File’ button under ‘Use Background Image.’

    Step 4.jpg

    1. Select the image you would like to upload as your background.

    Please refrain from downloading and using copyrighted images.You can easily limit advances searches on Google Images or Flickr by usage rights or creative commons copyright.

    Step 5.jpg

    1. You will see the name of the image you uploaded under the ‘Choose File’ button.

      1. Please feel free to choose how you would like your background to repeat under ‘Background Image Repeat’ if needed. Depending on the dimensions of your image and the screen it will be viewed on, this may or may not be necessary.

      2. Please feel free to choose the position of your image under ‘Background Image Position’ if needed. Depending on the dimensions of your image and the screen it will be viewed on, this may or may not be necessary.

      3. Click the ‘Preview’ button under ‘Background Image Position’ to view a preview of what your background will look like.

    Step 6.jpg

    1. Scroll to the bottom of the page and click the ‘Save’ button to save your work.


    1. You will now see the image you uploaded as your background.

    Step 8.jpg

    Embed a YouTube Video or a Prezi

    posted Sep 25, 2015, 1:55 PM by Alison Lanski   [ updated Apr 11, 2016, 10:37 AM ]

    Step 1: Find the embed button in your module of choice (for a Prezi file, use the Image/Audio/Video module)

    In a Rich Text module, click the small button of a picture in the tool bar

    eP InsertMedia button.png

    In an Image/Audio/Video module, click to “Replace This Media”

    eP replace media.png

    In a Gallery module, click to “Add Media”

    eP gallery add media.png

    Step 2: Copy and paste your YouTube or Prezi URL

    No matter which module you start from, clicking the appropriate button will cause a popup window to appear.  

    In this window

    1.  Select the tab “Add Media from the Web (new)” at the top of the window.

    2.  Paste the URL of your desired YouTube video or Prezi in the box.

            If you need to upload your video to YouTube first, follow these instructions.

    3. Click “Insert” to add this video/presentation to your module.

    At this point, if you are satisfied, save and publish your changes.  For more Rich Text options, see Step 3.

    ePorfolio paste URL new media upload.png

    Step 3 (for YouTube only): Relocate your video in a Rich Text module

    In the Rich Text module (only), the embedded video will look like a yellow box).  Don’t worry! Click on the “View Text” tab at the top to see what the video will look like when displayed.

    To move your video to a different location in your module, just drag and drop the yellow box.  You can also click the box to highlight it, and then copy and paste as you would with text.


    eP yellow video box in rich text.png

    eP video published view.fw.png

    If your YouTube video will not upload and display properly, try again with a slightly different method using these directions from Digication.

    How to Responsibility Cite Multimedia Sources on your ePortfolio

    posted Sep 25, 2015, 8:13 AM by Alison Lanski   [ updated Oct 26, 2015, 11:25 AM ]

    Whenever you include an image, video, or other multimedia enhancement which you did not create yourself, you should provide credit to the creator. There are two ways to cite sources on a digital portfolio: the key thing to think about is what type of content you are creating and who will read it.  Think about if your content is intended to let people get to you know better as a person, or as an academic.  Is it aimed at people who know you well, or people evaluating your education?

    Personal Content
    If your ePortfolio assignment is informal and expressive (like the Moreau Integrations), standard internet practice is to provide an attribution instead of a citation.  Most ePortfolio work is of this type (for advising portfolios, journal entries for classes, your personal web presence, etc.).

    -If you use a hyperlink to a website/article or embed a video, you are automatically digitally attributing back to the original source.

    -If you have uploaded an image that is not your own, you should to provide a photo credit or image source link to wherever you found the image. It is recommend that you use Creative Commons licensed content; to find such content easily, you can do an advanced search on Google Image or Flickr which allows you to filter by usage rights and to only find pictures that you have the right to reuse.

    Academic Content
    If your ePortfolio assignment is a formal or scholarly piece of work, you should follow standard citation practices like you would for a bibliography in a research paper.  ePortfolio work of this type would include research papers, class presentations, projects for Engineering, etc.

    --For formal assignments, consult with your instructor about the citation style they prefer (APA, MLA, Chicago, etc).  Then view the library citation guidelines for multimedia here.

    Additional Resources:
    University of California at Irvine Best Practices Guide 

    How to embed a PDF in a rich text module

    posted Sep 7, 2015, 1:15 PM by Alison Lanski   [ updated Jul 11, 2016, 11:13 AM ]

    These directions explain how to embed a PDF so it appears in a rich text module and can be preceded or followed by text. You can also embed a PDF by itself in an Image/Video/Audio module; follow step three of this FAQ for that process

    1. In a rich text module, type (or paste in) some contextualizing text if necessary (for example, the nature of an assignment; your take on how it went; etc). Best practices are to compose in a separate text editor (Google Docs, Microsoft Word, etc) so that you don’t lose work due to a sudden network outage.
    2. Click the Insert Media button. Its icon looks like a picture of a tree.

    3. Click Choose File in the popup window to to navigate to your PDF file. Click to insert. Then click Done.
    eP choose pdf file insert.png

    4. You will see the PDF embedded in your ePortfolio. It may look like a yellow box in the "Edit" tab; save and click the View Text tab to check the upload.
    5. Save and publish when satisfied.
    6. You will see your contextualizing text, instructions, and embedded PDF together in a single screen (example below). If you want to make changes, click the “Edit” tab (to the left of “Published”), update files or text as necessary, save, and publish again.
    eP embed PDF published view.png

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